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SAP CO Account Assignment

Normally, when a financial document is entered in SAP FI module , user has the option of entering the cost center in the financial document. However, when documents are entered from different modules or a cross-module financial transaction occurs, such as from MM or SD , there is no option of entering the cost center in the document. In this situation, the SAP system will derive the cost center through automatic SAP CO account assignment, substitutions, or through default settings made in the primary cost element.

Automatic SAP CO Account Assignment

The automatic account assignment has to be configured in the transaction code OKB9 . For posting made in external accounting, such as for price differences, exchange rate differences, etc., the SAP system automatically checks entries in the OKB9 settings and derives the cost center.

If you do not enter a CO object (order, cost center, or project) in external accounting postings made in FI, MM or SD modules and the posting is cost relevant, then the automatic account assignment checks the relevant cost center and makes the posting.

Here are examples of automatic account assignments:

• Banking fees, exchange rate differences and discounts in FI
• Minor differences and price differences in MM

The account assignment objects that can be maintained in the transaction OKB9 are:

• Cost center
• Profit center (profitability segment)

Normally, the automatic account assignment runs on the company code level along with the CO object. However, if the user wants to make the posting on the business area level, valuation area level or profit center level, it is also available in OKB9 settings. So basically it includes the following levels:

• Company code level
• Business area level
• Valuation area level
• Profit center level

The above 3 excluding the company code level are used in cases when the account assignment is needed below the company code level.

Prerequisites

Here are the prerequisites of activating automatic SAP CO account assignment:

• Activation of the cost center accounting
• Creation of cost centers
• Maintenance of cost elements

Additionally, you can also create orders and profit centers as per the business requirements.

Settings in Transaction OKB9

Let’s discuss settings that are possible for automatic SAP CO account assignment in OKB9 transaction.

Start SPRO transaction and navigate to the following path:

Controlling – Cost Center Accounting – Actual Postings – Manual Actual Postings – Edit Automatic Account Assignment (OKB9)

Alternatively, you can start OKB9 transaction directly from the command bar.

• If you want to have the setting on the company code level only, then enter the company code and the cost element along with the corresponding CO object, i.e. a cost center, an order or a profit center.
• If you want to have the settings on the valuation area level, then enter the company code and the cost element and chose the ‘valuation area’ option in the account assignment detail as ‘1’.
• Similarly, if you want to have the settings on the business area or profit center level, then choose the option ‘2’ or ‘3’ respectively.

If you have chosen account assignment detail ‘1’ or ‘2’, then click on ‘Detail per business area/valuation area’ on the left sidebar.

Default SAP CO Account Assignment

In order to determine the correct CO account assignment, the SAP system performs several checks in the following sequence. First it checks the document which a user is posting. If the cost center is empty in the document, then the system checks if any substitutions are maintained for the particular G/L account . Next, if the substitution is also missing, then the system moves on to the OKB9 settings for automatic SAP CO account assignments. Finally, if these settings are also missing, the SAP system checks master data of the primary cost element (G/L Account) under the tab of Default Account Assignment . You can display this master data using the transaction KA03 .

You can maintain the cost center and the order in the master data of the primary cost element.

So, basically the order of checks the system makes is:

• Financial document – Cost center
• Substitutions – transaction OKC9
• Automatic account assignments – transaction OKB9
• Default account assignments – transaction KA03 / KA02

Lastly, if any of the above is not maintained, then the SAP system throws an error ‘Account X requires an assignment to a CO Object’ and doesn’t allow posting of a document.

SAP CO Account Assignment using Substitution

In cases where you don’t need OKB9 or default account assignment, the user can go for user exits where a specific G/L account is mentioned under the company and the value in the cost center is substituted by the cost center given in the substitution.

The transaction for maintaining the substitution is GGB1 .

Usage of substitutions for SAP CO account assignment is justified by the business requirement and usually SAP CO account assignment requirements are fulfilled by OKB9 or default account assignments.

Did you like this tutorial? Have any questions or comments? We would love to hear your feedback in the comments section below. It’d be a big help for us, and hopefully it’s something we can address for you in improvement of our free SAP CO tutorials.

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4 thoughts on “SAP CO Account Assignment”

it is helpful material i ask for more clear details for using substitution method for Account Assignment. thanks in advance

Sir, I am not receiving the training mails from yesterday 7/1/2019. I have completed my training till here(SAP CO Account Assignment) please do send the rest of the training emails for SAP CO. Hope you will do the needful.

I am getting the same error “Account 500911 requires an assignment to a CO object”. In OKB9, we have given company code, Cost element and ticked the check box ‘Indicator: Find profitability segment using substitution’ (V_TKA3A-BSSUBST) and not filled anything like cost center, order and profit center. in OKC9 we have created substitution. All the process happening through Idoc Message Type SINGLESETTRQS_CREATE and inside BAPI BAPI_SINGLESETTREQS_CREATEMULT triggering and raising this error. Cost center is not maintained in 1. Financial document – Cost center 2. Automatic account assignments – transaction OKB9 and 3. Default account assignments – transaction KA03/KA02 But we have substitution in transaction OKC9 to determine cost centre.

Where woulbe be the issue?

good explanation

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Account Assignment Categories and Document Types for PR in SAP

Last Updated on August 10, 2022 by admin

How to Assign categories and document types for Purchase Requisition

The following training tutorials guide how to assign account categories and document types for PR. You can assign categories and document types for PR by using one of the following navigation methods.

• SAP IMG Path : – Project system >> material >> procurement >> Account Assignment Categories and Document Types for Purchase Requisitions
• Transaction code: – OPS8

Refer below step by step procedure to assign account assignment categories to document types for purchase requisition in SAP.

Step 1: – Enter transaction code “OPS8” in the SAP command field and press enter key.

Step 2: – On material flow in the network overview screen, click on new entries to assign categories and document types

Step 3: – On new entries of the Account assignment screen, update the following fields.

• Procurement: – Update the three digits alpha-numeric id that identifies the procurement indicator and updates the descriptive text.
• Priorities: – Priorities control various stock types, for example, you can set priority project to 1, priority plant to 2, and priority sales to 3.
• Control data: – Control data control the purchase requisition network, third-party material is delivered to customers, and preliminary purchase requisitions.
• Default item category: – Update the default item category for the item category MRP (Material Requirement Planning)

After maintaining the required details Account Assignment Categories and Document Types for PR Click on the save button to save the configured data.

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How to Assign Item Categories in SAP

In this SAP tutorials, you will learn how to assign item categories in SAP SD step by step using transaction code VOV4.

Assign Item Categories in SAP

After configuration of item categories in SAP , you have to assign item categories to a sales document types. During the sales documents processing, the SAP systems automatically specify a corresponding item category for the items.

Purpose of Configuration

In this step you assign item category to sales document types. The link between item categories and document types are established through this assignment process.

Navigation Path

Configuration steps

Step 1 : – Enter Tcode VOV4 in the SAP command field and enter.

Step 2 : – On change view item category assignment overview screen, click on new entries button and assign the item category with the combination of SaTy (sales document types), itCGr (item category group), Usg. (usage) and HLevItCa (higher level item category).

Step 3 : – On new entries item category assignment screen, update the required details like sales document type and item category for assignment of item category to a sales document type.

After updating all the required details, click on save button and save the configured assignment item category details.

While assigning the item category, whatever the item category is assigned as manual item category, you can replace with default item category in the sales documents.

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Assigning Document Types and Tasks

After completing this lesson, you will be able to assign document types and tasks

Document Type and Task Assignment

After, the elimination method is configured, it is assigned to a task and document type.

The task for the integrated elimination is 2042 IC Elim Balance Sheet .

The document type assignment in the following example is 2I. Document type 2I has the following settings:

• Posting Level : 20
• Posting : Automatic
• Currencies : transaction, local, and group currency.
• Reversal : Auto reversal

Assign a Document Type

Business scenario.

Now that you have created an elimination method, you need to assign it to a task and document type.

What skills will you develop in this practice exercise?

• Set your global parameters in configuration
• Assign the elimination method to a task and document type

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3514056 - How to retrieve host assignment's HR in home assignment's workflow notification?

A workflow is triggered when Add Global Assignment. After the workflow is final approved, a notification is sent to CC. How to obtain both Home Assignment and Global Assignment's HR in the notification? 

Environment

SAP SuccessFactors Employee Central

• Document Generation
• Global Assignment

It is currently not supported to obtain both Home Assignment and Global Assignment's HR in the workflow notification.

If modifications are required, please refer to KBA 2090228 - How to Submit Ideas for SAP SuccessFactors Products to raise your requirement in order to help us provide a better product for you.

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