how to write a resume paper for a job

How to Make a Resume in 2024 | Beginner's Guide

For most job-seekers, a good resume is what stands between a dream job and Choice D. Get your resume right, and you’ll be getting replies from every other company you apply to.

If your resume game is weak, though, you’ll end up sitting around for weeks, maybe even months, before you even get a single response.

So you’re probably wondering how you can write a resume that gets you an interview straight up.

Well, you’ve come to the right place!

In this guide, we’re going to teach you everything you need to know about how to make a resume, including:

• The 8 Essential Steps to Writing a Resume
• 11+ Exclusive Resume Tips to Up Your Resume Game
• 27+ Real-Life Resume Examples for Different Professions

….and more!

So, let’s dive right in.

How to Make a Resume (The Right Way!)

Before we go into detail about how you should make a resume, here’s a summary of the most important steps and tips to keep in mind:

• Choose a resume format carefully. In 99% of cases, we recommend the reverse-chronological format .
• Add the right contact details. Leave your headshot out and make sure to include your job title , a professional email address, and any relevant links. (E.g.: your LinkedIn profile , online portfolio, personal website, etc.).
• Write an impactful resume summary. Unless you’re an entry-level professional, always go for a resume summary. If you do it right, it’s your chance to get the hiring manager to go through the rest of your resume in detail.
• Pay attention to your work experience section. Take your work experience section from OK-ish to exceptional by tailoring it to the job ad, making your achievements quantifiable, and using action verbs and power words.
• Add the right skills for the job. Keep this section relevant by only including the hard and soft skills that are required for the position.
• Keep your education short and to the point. Your most recent and highest degree is more than enough for a strong education section. You only need to add more details here if you’re a recent graduate with barely any work experience.
• Leverage optional resume sections. Optional sections like languages, hobbies, certifications, independent projects, and others can set you apart from other candidates with similar skills and experience.
• Include a cover letter. That’s right, cover letters matter in 2024, and the best way to supplement your resume is by adding an equally well-crafted cover letter to your job application. To make the most of it, check out our detailed guide on how to write a cover letter .

To get the most out of our tips, you can head over to the resume builder and start building your resume on the go as you read this guide.

New to resume-making? Give our ‘7 Resume Tips’ video a watch before diving into the article!

#1. Pick the Right Resume Format

Before you start filling in the contents of your resume, you have to make sure it’s going to look good. 

After all, the first thing hiring managers notice is what your resume looks like, and then they start reading it. So, this is your best chance to make a great first impression.

Start by choosing the right resume format.

There are three types of resume formats out there:

• Reverse-chronological. This is by far the most popular resume format worldwide and, as such, it’s the best format for most job-seekers.
• Functional. This resume format focuses more on skills than work experience. It’s a good choice if you’re just getting started with your career and have little to no experience in the field.
• Combination. The combination resume format is a great choice for experienced job-seekers with a very diverse skill set. It’s useful if you’re applying for a role that requires expertise in several different fields and you want to show all that in your resume.

So, which one should you go for?

In 99% of cases, you want to stick to the reverse-chronological resume format . It’s the most popular format and what hiring managers expect to see. So, in the rest of this guide, we’re going to focus on teaching you how to make a reverse-chronological resume.

Fix Your Resume’s Layout

With formatting out of the way, let’s talk about your resume’s layout , which determines the overall look of your resume. 

Does it look organized or cluttered? Is it too short or too long? Is it boring and easy to ignore, or is it reader-friendly and attention-grabbing?

Here are some of the best practices you should apply:

• Stick to one page. You should only go for a two-page resume if you have decades of experience and you’re sure the extra space will add significant value. Hiring managers in big companies get hundreds of applications per job opening. They’re not going to spend their valuable time reading your life story!
• Add clear section headings. Pick a heading and use it for all the section headers so the hiring manager can easily navigate through your resume.
• Adjust the margins. Without the right amount of white space, your resume will end up looking overcrowded with information. Set your margins to one inch on all sides so your text fits just right on the page.
• Choose a professional font. We’d recommend sticking to a font that’s professional but not overused. For example, Ubuntu, Roboto, or Overpass. Avoid Times New Roman, and never use Comic Sans.
• Set the correct font size. As a rule of thumb, go for 11-12 pt for normal text and 14-16 pt for section titles.
• Use a PDF file. Always save your resume as a PDF file, unless the employer specifically requests otherwise. Word files are popular, but there’s a good chance they’ll mess up your resume’s formatting.

Another thing you need to consider in terms of your resume’s layout is whether you’re going for a traditional-looking resume template or something a bit more modern :

If you’re pursuing a career in a more traditional industry, like law , banking , or finance , you might want to stick to the first.

But if you’re applying to a tech company where imagination and innovation are valued, you can pick a more creative resume template .

Want to Save Time? Use a (Free) Resume Template

Anyone who’s ever tried creating a resume from scratch knows how boring the formatting can be.

Before you can even start filling in the contents, you need to tweak the margins, adjust font sizes, and make sure everything fits into one page while still looking good.

What if you could skip past all that and still create a compelling resume?

Try one of our free resume templates . They’re pre-formatted, so all you have to do is fill in the contents.

They’re also created in collaboration with recruiters from around the globe, ensuring that the templates are visually appealing and ATS-friendly!

See for yourself how one of our templates compares to a resume created in a standard text editor:

#2. Add Your Contact Information

Now that we’ve got all the formatting out of the way, let’s get into what your resume is all about— the information you put on it .

The first thing you want to do when filling out the contents of your resume is to add your contact information .

This section is pretty straightforward but crucial. Your contact details belong at the top of your resume in a designated resume header , so the hiring manager can easily find them.

Even if everything else about your resume is perfect, that all flops if you misspell your email address or have a typo in your phone number. If the hiring manager can’t contact you, it’s a missed opportunity.

So, double-check, and even triple-check your contact information section and make sure everything is factually correct and up-to-date.

Must-Have Information

• Full name. Your first and last name should stand out at the top of your resume.
• Email address. Stick to an address that’s professional and easy to spell, like a combination of your first and last name. (E.g.: [email protected])
• Phone number. Add a reliable number where the hiring manager can easily reach you.
• Location. Add your city and state/country. If you plan to relocate for the job or want a remote position, specify it on your resume.

Optional Information

• Job title. Add your professional title underneath. Write it down word for word, whether it’s “Digital Marketing Specialist” or “Junior Data Scientist.” Just don’t make up job titles like “Marketing Wizzard” or “Data Manipulator.” They’re not quirky; they’re just unprofessional. 
• LinkedIn profile . We recommend that you include a link to your updated LinkedIn profile since over 77% of hiring managers use the platform when evaluating a candidate. 
• Relevant links. Include links to personal websites or any social media profiles that are relevant to your field. For example, a developer could include a Github profile, while a graphic designer could link their Behance or Driblle account, and so on.
• Date of birth. Unless this is specifically required in the job ad, the hiring manager doesn’t need to know how old you are. It’s not important for their decision-making, and at worst, it might lead to age-based discrimination.
• Unprofessional email address. Your quirky, old high school email address doesn’t belong on your resume. Instead of [email protected] , go for a [email protected] type of address.
• Headshot. (USA, UK or Ireland) Depending on the country where you’re applying, it might even be illegal to include a picture of yourself on your resume . While it’s the norm to include a picture in most of Europe and Asia, always check the regulations for each specific country or industry you’re applying to.

All clear? Good! Now, let’s look at what a great example of a resume's contact information section looks like:

#3. Write a Resume Headline (Summary or Objective)

It's no secret that recruiters spend an average of less than seven seconds on a resume .

When you receive hundreds, if not thousands, of applications daily, it's physically impossible to spend too much time on each.

So, what the hiring managers do to go through resumes more effectively is to skim through each resume and read it in depth only if it piques their interest.

This is where the resume headline comes in.

Placed right next to (or underneath) your contact information, this brief paragraph is the first thing the hiring manager is going to read on your resume.

Now, depending on how far along in your career you are, your resume headline can be either a resume summary or a resume objective.

So, how do you choose between a resume summary and a resume objective? Here’s all you need to know:

Resume Summary

A resume summary, as the name suggests, is a two to three-sentence summary of your career so far. If done right, it shows that you’re a qualified candidate at a glance and gets the hiring manager to give you a chance.

Here’s what your resume summary should include:

• Your job title and years of experience.
• A couple of your greatest professional achievements or core responsibilities.
• Your most relevant skills for the job.

Here’s an example of a well-written resume summary: 

Experienced Java Developer with 5 years of experience in building scalable and efficient applications. Contributed to a major project that enhanced application performance by 25%. Strong background in Spring Framework and microservices. Aiming to apply robust coding skills to develop innovative software solutions at XYZ Tech Solutions.

Unless you’re a recent graduate or amid a career change, we recommend you stick to a resume summary. Otherwise, a resume objective might be a better option for you.

Resume Objective

A resume objective is supposed to express your professional goals and aspirations, academic background, and any relevant skills you may have for the job.

It communicates your motivation for getting into a new field, so it’s the go-to headline for recent graduates and those going through a career change. As with a resume summary, a resume objective should be brief—around two to four sentences long.

So, here’s what it would look like if you’re a student:

Hard-working recent graduate with a B.A. in Graphic Design from New York State University seeking new opportunities. 3+ years of practical experience working with Adobe Illustrator and Photoshop, creating illustrations and UX/UI design projects. Looking to grow as a designer and perfect my art at XYZ Design Studio.

Or, on the other hand, if you’re going through a career change, it might look more like this:

IT project manager with 5+ years of experience in software development. Managed a team of developers to create products for several industries, such as FinTech and HR tech. Looking to leverage my experience in managing outsourced products as a Product Owner at Company XYZ.

#4. Prioritize Your Work Experience

The most important part of your resume is your work experience.

This is where you get to sell yourself and show off your previous accomplishments and responsibilities.

If you manage to master this section, you’ll know most of what’s there to know about how to make a resume.

There are plenty of good practices for writing your work experience . But before we dive into all the nits and grits, let's start with the basics.

The standard format for each work experience entry is as follows:

• Job title/position. Your job title goes on top of each work experience entry. When the hiring manager looks at your resume, you want them to know, at a glance, that you have relevant work experience for the job.
• Company name/location/description. Mention the name of the employer and the general location, such as the city and state/country where you worked. In some cases, you may also want to briefly describe the company, like when the organization isn’t particularly well-known.
• Dates employed. Add the approximate timeframe of your employment at each company. You don’t need to give exact dates since the standard format for this is mm/yyyy.
• Achievements and responsibilities. This is the core of each work experience entry. Depending on your field, you want to list either your achievements or responsibilities. List them in bullet points instead of paragraphs, so they’ll be easier to read.

Here’s a real-life example:

Your work experience entries should always be listed in reverse chronological order , starting with your most recent job and working your way back into the past.

Now that you know how to list your experience, we’re going to show you how to write about it in a way that makes you stand out from the competition, starting with: 

Are you a student with no work experience? We’ve got you covered. Check out our guide to writing a resume with no experience here.

Focus on Achievements Whenever Possible

One of the most common resume mistakes is only listing responsibilities in your work experience section.

Here’s the thing—in most cases, the hiring manager knows exactly what your job responsibilities are.

For example, if you’re a sales manager, your responsibilities would be:

• Reach out to potential clients over the phone or email.
• Maintain relationships with existing company clients and upsell relevant products.
• Tracking and reporting on leads in CRM.

Coincidentally, this is also the same list of responsibilities for every sales manager out there. So, 90% of all other resumes probably mention the same thing.

To stand out from the competition, you want to focus on writing achievements in your resume instead. These can be how you helped your previous company grow, reach quarterly quotas, and so on.

Let’s compare how responsibilities hold up next to achievements for the same job:

• Exceeded sales team KPIs by 30%+ for 3 months straight.
• Generated over $24,000 in sales in 1 month.
• Generated leads through cold-calling
• Managed existing company clients

Keep in mind, though, that in some fields, there just aren’t that many achievements you can mention. Let’s say you’re a warehouse worker .

Your day-to-day responsibilities probably include:

• Loading, unloading, and setting up equipment daily.
• Packaging finished products and getting them ready for shipping.
• Assisting in opening and closing the warehouse.

In fields like this, it’s pretty hard to distinguish yourself through achievements, so it’s okay to stick to responsibilities instead. You can still make them shine by following the rest of our advice about listing your work experience.

Keep in mind, though, that in some fields, there aren’t that many achievements you can mention. Let’s say you work in a warehouse. Your day-to-day responsibilities probably involve:

• Loading, unloading and setting up equipment on a daily basis.
• Package finished product and get it ready for shipping.
• Assist in opening and closing the warehouse.

In such fields, it’s pretty hard to distinguish yourself, so it’s totally OK to stick to responsibilities instead.

Tailor Your Resume to the Job

Tailoring is what sets an amazing resume apart from an okay one.

Hiring managers don’t need to know about every single job you’ve ever worked at or every single skill that you have.

They only want to know about your jobs, experiences, or skills that are relevant to the role you’re applying for.

For example, if you’re applying for a job doing Google Ads, you don’t need to talk about your SEO internship from eight years ago.

By focusing your resume on whatever is important for the specific role, you’re a lot more likely to stand out and catch the hiring manager’s attention.

Let’s take a look at an example of a job ad:

As you can see, we’ve highlighted the most important requirements.

To tailor your resume accordingly, you just need to mention how you meet each of these requirements in your resume.

You can highlight your relevant achievements and qualifications in different parts of your resume, such as:

• In your resume summary, where you should recap your years of experience.
• Throughout your work experience section, where you should list achievements and responsibilities that reflect your social media marketing experience.
• In your education section, where you can let the hiring manager know you have the degree that they’re looking for.

Include the Right Amount of Work Experience

If you’ve got over a decade’s worth of work experience, you’re probably wondering whether all of it belongs on your resume. In most cases, you’d end up writing a novel if you listed everything you’ve ever done, and that’s not how long a resume should be .

If you’re new to the job market, on the other hand, you probably don’t have any experience, and you’re wondering what you could even add to this section.

So, here’s how much information your resume should include, depending on your level of experience:

• No experience. If you’re looking for your first job , you won’t have any work experience to fill this section with. So, you can either keep it empty and focus on all the other sections or fill it up with any experience gained in student organizations, extracurricular activities, volunteering, and other projects.
• Entry-level. List all your work experience so far. While some of it won’t be relevant, it can still show the hiring manager that you do have some actual work experience.
• Mid-level. Only mention relevant work experience to the position you’re applying for. There’s no need to waste space on jobs that aren’t related to what you’re after.
• Senior-level. List up to 15 years of relevant work experience, tops. If your most recent experience is as a marketing executive , the hiring manager doesn’t care how you started your career as a junior marketing specialist 23 years ago.

Consider Applicant Tracking System (ATS) Software

Did you know that over 70% of resumes don’t even make it to the hiring manager ?

Most companies these days use ATS to evaluate hundreds of resumes instantaneously and automatically filter out the ones that don’t meet their criteria.

For example, if a resume doesn’t mention a specific skill or isn’t formatted correctly, the ATS will automatically reject it.

Fortunately, there are some easy ways to make an ATS-friendly resume .

Here are a couple of tips to help you get past those pesky robots:

• Stick to one page. Sometimes employers set a limit on how long a resume should be. This means that if your resume is longer than one page, it might get automatically disqualified.
• Incorporate keywords. Tailoring your resume to the job helps a ton with beating the ATS. Just carefully read the job description to find hints for what the ATS will be looking for. Then, whenever you find keywords related to your responsibilities and achievements, make sure to include them in your work experience section.
• Use an active voice. Passive voice is too vague and unclear, so make sure to use active voice as much as possible when describing your previous jobs. (E.g.: “Managed a team of ten people,” instead of “ A team of ten people was managed by me.” )
• Leverage powerful action words. Instead of starting each of your sentences with “was responsible for," make your work experience impactful by using words that can grab attention. Saying that you “spearheaded” or “facilitated” something sounds a lot more impressive than “helped.”

Want to make sure your resume formatting passes the ATS test? Choose one of our tried and tested ATS-friendly resume templates , and you’ll be good to go! 

#5. List Your Education

The next section on your resume is dedicated to your academic qualifications. Let’s start with the basics!

Here’s how you should format the education section on your resume :

• Program Name. Your major and degree type should be listed. (E.g.: “B.A. in Business Administration” )
• University Name. Add the name of the institution. (E.g.: “New York State University” )
• Dates Attended. Use a mm/yyyy format for the dates you attended. (E.g.: “08/2008 - 06/2012” )
• Location. If your university is less well-known, you can also add the location. (E.g.: “Stockholm, Sweden” )
• GPA. Use the appropriate grading system for the country you’re applying to work in. (E.g.: In the USA, it would be “3.9 GPA” )
• Honors. Add any honors and distinctions you’ve been given. (E.g.: Cum Laude, Magna Cum Laude, Summa Cum Laude )
• Achievements. You can mention interesting papers you’ve written, projects you’ve done, or relevant coursework you’ve excelled in.
• Minor. “Minor in Psychology”

Pretty simple, right? Now let’s see what an education section looks like in practice:

This example includes all the necessary information, plus an eye-catching award and relevant classes this candidate has taken.

Resume Education Tips

Now that you know how to list your education on your resume, let’s take this section to the next level.

Just follow these expert tips:

• If you’re making a resume as a student and don’t have any work experience yet, you can list your education section at the beginning of the page instead of work experience.
• You can add your expected graduation date if you’re still pursuing your degree.
• If you already have relevant work experience, just keep this section short and sweet. Recent graduates can expand on their education more and add optional information like projects, classes, academic achievements, etc.
• Always list your degrees in reverse chronological order, starting with your highest degree on top. Your highest and most recent degree is usually enough, so if you have a Master’s degree that’s relevant to the job, there’s no need to mention your earlier degrees.
• Don’t add your high school degree to your resume if you already have a university degree. It doesn’t have as much weight, and you can use the space for something else.
• Only mention your GPA if you had an impressive academic career. Anything below a 3.5 GPA doesn’t need to be on your resume.

Are you in the process of applying for college? Check out our guide to writing a college application resume to wow that admissions officer!

#6. Emphasize Your Know-How in the Skills Section

After your work experience, your skills are the first thing the hiring manager is going to look for. In fact, together, work experience and skills make up 90% of the hiring decision .

So, this is the place where you want to mention all the know-how that makes you the perfect candidate for the job.

There are two types of skills you can include when writing your resume:

• Hard Skills. These are measurable abilities. What you can list here can be anything from coding in Python to knowing how to cook Thai cuisine.
• Soft Skills. Also known as personal skills, these are a mix of communication skills , personal traits, career attributes, and more. They can include leadership, critical thinking, and time management , just to name a few.

Your resume should always cover both hard skills and soft skills . Here’s an example in action:

Now, let’s discuss how you should list your most important skills on your resume.

There are a few essential steps you need to follow:

Always List Hard and Soft Skills Separately

Your resume should be easy and neat to navigate. The hiring manager shouldn’t have to waste time looking for a specific skill because you didn’t separate it into the appropriate subsection.

So, just create separate categories for your hard and soft skills.

Depending on your field, you could customize the name of your “hard skills” subsection to something like “technical skills," “marketing skills," or something else related to your field.

Let’s look at an example of what skills look like on a project manager’s resume :

Methodologies & Tools

• Agile Methodology
• SCRUM Framework
• Waterfall Project Management
• Microsoft Project
• Critical Path Method (CPM)
• Earned Value Management (EVM)
• Risk Management

Soft Skills

• Team Management
• Conflict Resolution
• Negotiation

Tailor Your Skills to the Job

You might have some awesome skills, but the hiring manager only needs to know about the ones that are relevant to the job.

For example, if you’re applying for a job as an accountant, your gourmet chef skills shouldn’t be on your resume.

Look at the job ad and list at least two to three essential skills you have that are required for the role. Remember—there’s no need to list every skill you have here; just keep it relevant.

Qualifications:

• Bachelor’s degree or higher in Graphic Design or a related field.
• Tech-savvy, with some background in CMS systems such as WordPress.
• Thrives in a stressful environment and juggles multiple tasks and deadlines.
• Strong organizational and time management skills.
• Excellent communication skills.
• Self-reliant, with the ability to manage their own work.
• A can-do attitude and an outside-the-box thinker.
• Proficient in Adobe Photoshop, InDesign, Illustrator, Keynote, and Pages.
• Basic understanding of Office software such as Microsoft Word, Excel, PowerPoint, and Outlook.

So, the must-have hard skills here are Photoshop, InDesign, Illustrator, Keynote, and Pages. Other good computer skills to have are WordPress or similar CMS systems.

While you can also mention Word, Excel, PowerPoint, and Outlook, it’s pretty much assumed that you know how to use them since they’re required for most office jobs.

List Hard Skills with Experience Levels

For each hard skill you list on your resume, you should also mention your proficiency level. This tells employers what they can expect from you and how much training you might need.

• Beginner. You have some experience with the skill, whether it’s from some entry-level practice or classroom education.
• Intermediate. You’ve used the skill in a work environment with good understanding.
• Advanced. You’re the go-to person for this skill in your office. You can coach other employees, and you understand the skill at a high level.
• Expert. You’ve applied this skill to more than a handful of different projects and organizations. You’re the go-to person for advice about the skill, not just in your office but even amongst some of the best professionals in your field.

Just make sure to never lie about your actual skill level. Even if you get the job, once you need those skills you exaggerated, it will be pretty awkward for both you and your employer.

Include Transferable Skills

These are the types of skills that are useful for almost any job out there.

Transferable skills can be both soft skills (e.g.: teamwork, creativity, problem-solving skills, and others) and hard skills (MS Office Suite, HTML, writing, etc.)

Whatever job you’re applying to, chances are you have transferable skills from your experience that can come in handy one way or another. So, feel free to include them, even if they’re not specifically required for the position.

Not sure which skills to mention on your resume for your specific field? Check out our list of 101+ essential skills for inspiration!

#7. Leverage Optional Resume Sections

The sections we’ve covered so far are must-haves for any resume. They’re the bread-and-butter for any job application, and if you get them right, you’ll land any job you apply to.

But if you have some leftover space, there are a few optional sections you can choose from to give your resume a boost!

Are you bi-lingual? Or even better  – multi-lingual? You should always mention that on your resume!

Even if the position doesn’t require you to know a specific language, it can still come in handy at some point. At the end of the day, it’s always better to know more languages than less.

To list languages in your resume , just write them down and assign them the appropriate level:

• Intermediate

You can also use the Common European Framework of Reference for Languages (CEFRL) or the American Council on the Teaching of Foreign Languages (ACTFL) proficiency scales.

As a given, you should never lie about your language skills. You never know—your interviewer might turn out to be fluent in the language or even be a native speaker!

Hobbies and Interests

If you want to spice up your resume, hobbies and interests could be just what you need.

While this section isn’t a game-changer, it can help the hiring manager see who you are as an individual.

For example, if you listed “teamwork” as one of your skills, hobbies like team sports can back up your claim.

And who knows? Maybe you and your interviewer have some hobbies or interests in common!

Volunteering Experience

If you’re the type of person who devotes their free time to helping others while expecting nothing in return, chances are that you’re the type of employee who’s in it for more than just the money. 

Seeing volunteer experience on your resume tells hiring managers that you’re a loyal employee who’s after something meaningful.

Several studies show that listing your volunteer experience can boost your chances of getting hired, especially if you have little to no work experience.

Certifications

Hiring managers love candidates who invest in themselves, and that’s exactly what they see when you list certifications on your resume .

If you value continuous learning and strive to expand your skill set, that’s always a plus.

Certifications can also show employers how much expertise you have.

For example, if you’re a Microsoft Cloud Engineer and you specialize in Microsoft Technologies, you should definitely include all essential certifications on your resume, such as the Azure Solutions Architect Expert one.

Awards and Recognitions

There’s no harm in showing off a little on your resume. After all, you want to be a candidate that shines above the rest.

So, if you’ve received any awards or recognitions that make you stand out in your field, make sure to add them.

For example, if you’ve been recognized for your contributions to data science or received a hard-to-come-by scholarship , mention it in your resume. Just keep your entries here relevant to the field you’re applying to.

Publications

Whether you’re a freelance writer or a distinguished academic, publications are always impressive.

If you have any published works (online or in an academic journal), you can add them to your resume. Just make sure to include a link so the hiring manager knows where to check your work!

Are you looking for a career in academia? Check out our guide to writing the perfect academic CV to get started!

Working on side projects can show off your passion for your field. Whether they’re university class projects or part-time entrepreneurial endeavors, they’re relevant.

For example, if you worked on a mock software product as part of a university competition, it shows you went through every step of product creation, from ideation to creating a marketing strategy.

This project also shows off your organizational skills , and if you mention it in your resume, you stand a better chance of landing the job you had your sights set on.

But projects can also be personal, not academic. For example, you might manage an Etsy store where you sell hand-made arts and crafts to customers online. This is a great opportunity to highlight your creativity, management, and customer service skills .

Overall, hiring managers love employees who do cool work in their free time, so projects are always a great section to add to your resume.

Looking to kickstart your career? Check out our guide on how to get an internship for useful tips and real-life examples!

Extracurricular Activities

Every college freshman knows that extracurricular experience can make a difference in their application.

Especially if you don’t have a lot of experience outside of school, extracurricular activities are a great way to show potential employers your skills and give them insight into you as a person. Different clubs and after-school projects can help you gain real-life skills and considerably increase your chances of landing your first job after college.

For example, joining a student government organization can hone your leadership skills and teach you how to work as part of a team.

For example, if you’re part of a student government or public speaking club, these activities can help you hone your leadership and presentation skills.

11+ Expert Resume Tips

You’ve got the gist of how to make a resume. Now, it’s time to make it really stand out from the crowd!

Follow these exclusive resume tips to take your resume game to the next level:

• Match the professional title underneath your name to the job title of the position you’re applying for. Hiring managers often hire for several roles at once, so giving them this cue about what role you’re after helps things go smoother.
• Mention any promotions from your previous jobs. Use the work experience entries for them to focus on the achievements that helped you earn them.
• Describe your achievements using Laszlo Bock’s formula : accomplished X as measured by Y by doing Z . This way, your work experience can go the extra mile and show the hiring manager what you can bring to the table.
• Always list your achievements and responsibilities in concise bullet points. This makes your resume more reader-friendly, and it’s more likely that the hiring manager will see your impressive achievements at a glance.
• Don’t use personal pronouns like “I” or “me,” and don’t refer to yourself by name. Stick to a slightly altered third person, like “managed data integrity at XYZ Inc.” instead of “he managed data integrity at XYZ Inc.”
• Name your resume sections correctly, or it might get rejected by the ATS. Swapping out quirky names like “career history” or “expertise” for “work experience” and "skills" makes it easier for the hiring manager to find what they’re looking for, too.
• Prioritize important keywords instead of adding all of them. Make sure the relevant skills, qualifications, and experiences you add all make sense in context, too. Your goal is to get past the ATS and impress the hiring manager.
• Focus on transferable skills if you don’t have a lot of relevant work experience. Any extracurricular activities or personal projects can help you stand out here.
• Add a strategic pop of color to headings, bullet points, or key elements you want to highlight. It can help your resume stand out, but don’t overdo it—you want the information to be more impressive than the color palette.
• Don’t include the line “references available upon request.” Hiring managers already know they can request a list of references from you, so there’s no need to waste valuable space on it.
• Make sure your resume is optimized for mobile viewing. Most hiring managers use their mobile phones as often as desktop computers, so save your resume to a PDF file and make sure your formatting stays intact across any device.
• Rename the resume file you plan to send so it includes your name and the name of the position you’re applying for. It’s a small detail that can turn into a crucial mistake if you forget it.
• Read your resume out loud when you’re done. This is a great way to catch awkward phrases or spelling mistakes you might have missed otherwise.
• Use a tool like DocSend to track your resume. You’ll get a notification any time someone opens your resume, and you can see how long they spend reading it.

FREE Resume Checklist

Are you already done with your resume? Let’s see how it holds up!

Go through our checklist for perfecting your resume and see where you stand!

If you missed some points, just go through your resume one more time and perfect it.

And if you ☑’d everything—congrats! You’ve learned all there is to know about writing a resume, and you’re good to go with your job search.

Need to write a CV instead of a resume? Check out our step-by-step guide on how to write a CV with dozens of examples!

9 Resume Templates for Different Industries

Looking to create an effective resume without dealing with the formatting hassle? Just choose one of the templates below.

#1. Traditional Resume Template

Good for traditional industries like finance, banking, law, and manufacturing.

#2. Modern Resume Template

Good for both contemporary and forward-looking industries, including entrepreneurship, medical technology, and engineering.

#3. Creative Resume Template

Good for creative industries, including entertainment, design, and architecture. 

#4. Minimalistic Resume Template

Good for experienced professionals in basically any industry who want to let their achievements do the talking. 

#5. IT Resume Template

Good for any IT-related profession like software development, cyber security, and DevOps engineering.

#6. Tech Resume Template

Good for the tech industry and everything it encompasses.

#7. College Resume Template

Good for college students and recent graduates alike.

#8. General Resume Template

Good for multiple industries, including HR, education, and customer service.

#9. Executive Resume Template

Good for senior professionals across different industries, including hospitality, marketing, and logistics.

17+ Resumes for Different Jobs

Knowing how to write a resume is one thing, but making a resume that stands out is something entirely different. Without inspiration, even top career experts might stumble on a roadblock or two.

Check out the following effective resume examples for specific jobs to get a better sense of what a good resume looks like:

#1. Nurse Practitioner Resume Example

Check out our full guide to writing a nurse resume here.

#2. Data Scientist Resume Example

Check out our full guide to writing a data scientist resume here.

#3. Business Analyst Resume Example

Check out our full guide to writing a business analyst resume here.

#4. Digital Marketing Resume Example

Check out our full guide to writing a digital marketing resume here.

#5. Software Engineer Resume Example

Check out our full guide to writing a software engineer resume here.

#6. Construction Project Manager Resume Example

Check out our full guide to writing a construction project manager resume here.

#7. Customer Service Resume Example

Check out our full guide to writing a customer service resume here.

#8. High School Resume Example

Check out our full guide to writing a high school resume here.

#9. Student Resume Example

Check out our full guide to writing a student resume here.

#10. Server Resume Example

Check out our full guide to writing a server resume here.

#11. Actor Resume Example

Check out our full guide to writing an actor resume here.

#12. Web Developer Resume Example

Check out our full guide to writing a web developer resume here.

#13. Engineering Resume Example

Check out our full guide to writing an engineering resume here.

#14. Computer Science Resume Example

Check out our full guide to writing a computer science resume here.

#15. Architect Resume Example 

Check out our full guide to writing a data analyst resume here.

#17. Remote Job Resume Example

Check out our full guide to writing a remote job resume here.

#18. Sales Associate Resume Example

Check out our full guide to writing a sales associate resume here.

#19. Receptionist Resume Example

Check out our full guide to writing a receptionist resume here.

Want to see more examples? Check out our compilation of 80+ resume examples for different fields .

• Administrative Assistant Resume
• Bartender Resume
• DevOps Engineer Resume
• Executive Assistant Resume
• Flight Attendant Resume
• Graphic Designer Resume
• Paralegal Resume
• Pharmacist Resume
• Recruiter Resume
• Supervisor Resume

Next Steps After Your Resume

Now that we’ve covered everything you need to know about how to make a resume, it’s time to talk about the rest of your job application.

After all, your resume is only the first step in your job search. To land the job you deserve, you also need to write a captivating cover letter and ace that upcoming interview. Here’s how:

#1. How to Write a Convincing Cover Letter

The companion piece to every resume is the cover letter.

Most job-seekers flinch when they hear that they have to write a cover letter. What do you even mention in a cover letter, anyway? If you were good at writing cover letters, you’d be applying for a job as a writer !

In reality, though, writing a cover letter is very simple once you know its purpose.

Think of your cover letter as a direct message to the hiring manager. It’s your chance to briefly explain why you’re such an awesome fit for the position. And with a few cover letter tips to point you in the right direction, you’ll write the perfect cover letter for your job application.

Just follow this structure:

• Add the contact details. Include the same contact information as on your resume, plus additional contact details for the hiring manager, including their name, job title, the company’s name, and location.
• Introduce yourself. Start your cover letter by mentioning who you are, what your work experience is, and why you’re interested in the position. Mention a standout achievement or two, relevant skills, and what you’d like to do for the company you’re applying for.
• Explain why you’d excel at the job. Find the requirements in the job ad that you meet, and elaborate on how you fulfill the most important ones. Research the company so you know what you like about it, and mention it in your cover letter. Make sure to convey your enthusiasm for the job and confidence that you’ll be a great fit for their team.
• Wrap it up politely. Conclude your cover letter by recapping your key selling points and thanking the hiring manager for their time. Then add a call to action, such as “Please don’t hesitate to reach out to me at the provided phone number so that we can discuss my application in greater detail.” Then, add a closing line and follow it with your full name.

Sounds easy, right? Here’s a real-life example to drive the point home:

Do you need more help perfecting your cover letter? Learn what the most common cover letter mistakes are and check out cover letter examples for all professions here.

#2. How to Ace Your Next Interview

Once you’ve perfected both your resume and cover letter, there’s only one thing left.

It’s time for the final step—the dreaded job interview.

Whether you’re an extrovert or an introvert, you probably hate the interviewing process. No matter how experienced you are, it can be nerve-wracking. Sitting there while someone’s prodding into your past experiences and judging you isn’t fun.

But did you know that most interviewers ask the same questions?

That’s right—all you have to do is learn how to answer some of the most common interview questions, and you’ll be an interview away from landing your dream job!

Just check out our complete guide to the 35+ Job Interview Questions and Answers and learn how to ace your next interview.

FAQs on How to Make a Resume

Do you still have some questions about making a resume? Check out the answers to the most frequently asked questions below!

#1. What does a good resume look like in 2024?

For your resume to look good in 2024, make sure it’s organized and clean and isn’t longer than one page.

Be sure to include information that adds value to your application—leave out the focus on your relevant work experience and skills that you can back up, and list as many achievements as possible. 

If you’re using a resume template, choose one based on your industry. Conservative industries like law, banking, and business require more traditional resume templates. But if you’re going for an industry like design, architecture, or marketing, you can go for a creative resume template . 

Remote work is also big in 2024, so if that’s what you’re after, tailor your resume to match the job you want.

#2. How do you make a resume in Word?

The best way to create a resume in Word is to use a pre-designed Microsoft Word template. To access them, you should: 

• Open MS Word
• Click “file” from the menu bar 
• Select “new”
• Type “resume templates” in the search bar 

That said, Word resume templates are generic, hard to personalize, and overall not very stylish.

Want a resume that looks good and is extremely easy to make? Check out resume templates to get started!

#3. How do I write a resume for my first job?

If you’re writing your first-ever resume for an entry-level position, the hiring manager won’t expect you to have any work experience.

However, you can make up for your lack of experience with your skills and academic achievements.

For example, you can take advantage of extracurricular activities, internships, volunteering experiences, and other non-professional experiences. You can use them to highlight the skills you’ve gained and what you’ve achieved so far.

So, your first job resume should have a resume objective, emphasize your education, and replace your work experience with any internships, volunteering, independent projects, or other experiences.

#4. How to make a resume on Google Docs?

You can make a resume on Google Docs by choosing one of their templates and filling it in on the go.

All you have to do is go to your Google Drive’s template gallery, choose your preferred template, fill in your information, and your Google Docs resume is ready to go! 

That said, Google Docs templates aren’t the most user-friendly choice. You don’t have much flexibility with the layout and formatting isn’t that easy. For example, you tweak a section to the slightest, and the whole resume becomes a mess.

If you want an easier option, check out our resume builder !

#5. What kind of resume do employers prefer?

Typically, employers prefer one-page-long resumes that follow the reverse chronological format. 

Hiring managers receive hundreds of resumes every day, so they don't have the time to read three-page resumes. Try one of our one-page resume templates so you don’t go over the recommended resume length.

Meanwhile, the reverse-chronological format is the most popular because it draws attention to your most recent jobs and professional achievements, which is the #1 most important thing hiring managers look at when evaluating a resume.

#6. How many jobs should you put on your resume? 

You should only include relevant job positions on your resume.

This means that your work experience section should be tailored to the job you are applying for. If you’ve worked five different jobs and they can all add value to your current application, then you should include all five. 

If, on the other hand, you’re applying for, say, a customer service position and some of your past jobs don’t have anything to do with customer service, you should skip them.

#7. Should I put my address on my resume? 

You can put your location (city, state, or country) on your resume, but you don’t need to put your entire physical address.

Putting a physical address on a resume was the norm back when companies would contact you via mail. In today’s world, everyone communicates via email, which is why adding a correct and professional email address to your contact information section is far more important than putting your physical address. 

So, just include your location or-–if you’re a remote worker—specify you prefer to work remotely by writing “working remotely from [location].”

#8. What information should I leave out of my resume?

As a general rule, you shouldn’t include your birthday or your headshot on your resume. This norm varies from country to country but it applies to the USA, Canada, and UK.

If you have plenty of achievements to list under your work experience, then you can leave your basic work responsibilities out of your resume. 

In your education section, you should only include your highest and most recent degree. So, if you hold a Ph.D., you can list that and your Master’s degree and leave your Bachelor’s degree and high school diploma out.

Finally, leave out any skills that aren’t relevant to the job you’re applying for.

#9. Is a resume a CV?

Depending on where you are, a CV (Curriculum Vitae) and a resume might be completely different things.

In most of the world, though, including Europe and Asia, they are used interchangeably for the same document. Both CVs and resumes are one to two pages long, and list skills and experiences relevant to the position you’re applying for.

Sometimes more detailed resumes that go over one page are referred to as CVs. These are typically only used by senior professionals, executives, CEOs, etc.

In the USA, however, a CV is a completely different document. Typically, CVs are detailed and comprehensive documents that highlight your entire academic and professional history. They’re often used for academic, scientific, or research positions, which is why this type of CV can also be referred to as an academic CV.

You can create your CV using one of our CV templates !

#10. Should I write my own resume?

Yes, you should always write your own resume.

Your resume is your opportunity to show the hiring manager your communication, writing, and presentation skills . Employers also evaluate you based on how effectively you can convey information about yourself, and there’s no one that can represent you better than yourself.

Writing your own resume lets you introduce yourself authentically. You have the best understanding of your skills and experiences, and you can personalize them to make your resume stand out.

And, as a bonus, the experience of writing your resume yourself can be reflective and insightful, so it might help you understand your professional journey and career goals better.

#11. Can a resume be two pages?

Generally, we strongly recommend that your resume stick to one page.

Hiring managers go through hundreds of resumes every day, and keeping your resume to one page increases the odds that they’ll see your qualifications faster.

In some cases, like when you have a lot of relevant experience, your resume can go over two pages. But this exception is reserved for senior professionals with over a decade of relevant experience and tons of skills and achievements that simply can’t fit on one page.

#12. Is a simple resume okay?

Absolutely, a simple resume is often more than okay—it's preferable.

Before your resume even gets to the hiring manager, a complicated layout could get it rejected by the applicant tracking system (ATS). A simple resume template can help get your application straight to the hiring manager.

A clean layout can also make sure that your resume is easily readable and looks professional. This can focus the hiring manager's attention on your work experience and skills without excessive clutter or flashy colors to distract them.

Key Takeaways

And that’s a wrap!

If you’ve followed all of our advice until now, congrats! You’re probably an expert on how to make a resume.

To recap, let’s go through some of the most important lessons we’ve learned so far...

• Use the right resume builder to make the process as smooth as possible. You don’t want to mess around with formatting for hours before even starting to work on your resume!
• Focus on your achievements over responsibilities. This can help you stand out from all the other applicants, especially if you back your claims up with data.
• Include all the must-have sections, like the resume summary, work experience, education, and skills. Then leverage optional sections if you have leftover space.
• Tailor your resume for the job you’re applying for. Everything listed on your resume should be relevant to the specific job you’re applying for, and you should write a new resume for every new job application.
• Take the time to perfect your cover letter. It’s just as important as your resume, so make sure you pay as much attention to it!

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How to Make a Resume: 11 Easy Steps for 2025

Step 1: Choose Your Resume Format

Step 2: choose a simple resume template, step 3: decide your resume length.

• Step 4: Include Your Contact Information

Step 5: Describe Your Work Experience

When looking for your dream job, chances are others are, too. That’s why you want to make sure your AI cover letter and resume get noticed.

Starting from scratch is time-consuming and can result in improper formatting that won’t pass the initial ATS, which means your document may never reach a human.

Avoid frustration and know your resume will pass the ATS and grab the eye of a recruiter by using our  AI resume builder . By filling in your information, you’ll have a great resume to showcase your talents in a way that’s appealing to recruiters.

You’ll also save yourself time, potentially up to three hours, over using resume templates for Word or Google Docs . Because relevancy is key to employers when skimming these documents, you’ll need a separate resume for each job you apply for. Our resume maker lets you create multiple resumes quickly. 

While a resume should be a marketing tool to land an interview, it’s hard to know where to start. We’ve boiled it down to 11 steps to make it easier and faster to create the perfect resume for the role you want.

Real Estate Agent Resume

Get started customizing your own resume by clicking on this real estate agent resume below:

Resume format  refers to the way you display pertinent information in your document. You’ll want to include contact information, a job title, work history, skills, education and any other information that will show the potential employer not only how your previous employment qualifies you for the job, but how you will be an asset to their company.

The way you set up this information can make it easier or more difficult for the recruiter. There are multiple ways you can format your resume, but there are three styles that are most common among job seekers.

• Reverse-chronological format  is the preferred style for recruiters as it highlights your most recent relevant employment and accomplishments that relate to the new position. It’s also the best format to pass through ATS.
• Functional format  is good if you have little work experience or employment gaps. It’s great for emphasizing skills for an entry-level position, but it can highlight a lack of actual work experience.
• Hybrid format  is a way to show how your transferable skills relate to the new position, which can be beneficial if you’ve switched fields a time or two over the years.

You may be tempted to choose a resume format based on your experience and the type of job you’re applying for. Just remember that recruiters will only spend about seven seconds skimming your resume before deciding if you deserve additional consideration or if you’ll be passed over without reading further to see if you’re a good fit for the position.

While each format has its pros and cons, nearly anyone can benefit from choosing the reverse-chronological format because it’s well known, and recruiters know exactly where to look for specific information, making their job much easier. When potential employers can see that you’re possibly a good fit in a quick skim, they’re more likely to read further.

Understandably, there are times when you might feel that it’s in your best interest to use one of the other popular resume formats. The other two styles may not pass through ATS, they can be confusing for recruiters who are searching for something in particular, and they definitely raise red flags regarding your work history. If your document passes through ATS and the recruiter can’t find what they’re looking for quickly, you can expect that your resume won’t get a second glance as it makes its way to the circular file. That’s why it’s always a good choice to put yourself in the shoes of the recruiter when formatting your resume.

You don’t want all of your hard work creating the perfect resume to go to waste. Even if you have little or no actual job experience, gaps in your career or various fields of work, the reverse-chronological resume format can be made to work to your advantage. Using a resume builder makes it easier to utilize applicable skills from other areas, such as volunteering, internships, military experience, and even hobbies you pursue on a regular basis.

While format is how you present your information, a resume template is a pre-made guide you can use to input your information in the format you choose. It can be tempting to select a template that uses pictures, diagrams, or complex patterns to portray your unique style, but these features just get in the way and won’t make it past the ATS. It’s best to choose a simple resume template as the words you choose will be what sets you apart from other applicants.

Simple doesn’t mean that your resume will look bland and devoid of character. On the contrary, a resume that’s formatted in a simple layout will pass through ATS with ease and will draw the recruiter’s attention to specific areas of focus for enhanced readability.

Our simple  free resume templates  make it easy for you to add or remove information and manipulate sections for personalization without affecting the overall layout of your resume. If you choose to work with a resume template through a word-processing program, like the creative  Google Docs templates  we just designed, making changes can throw everything off kilter, often causing you to have to start from scratch to correct the problem.

While it’s tempting to include as much of your work-related experience and skills in your resume, keep this information to one page [1] . Knowing this from the start helps you consider only relevant information and decide on ways to keep the information short and sweet. Recruiters have a limited amount of time they can spend reading resumes from quite possibly hundreds of candidates, so a one-page resume is generally the best choice.

A one-page resume

However, if you’ve worked in the same field for more than 10 years, you might find you need to use two pages to show a progression in duties and responsibilities in your field. Additionally, if you’re a high-level executive, scientist or professor, you may need additional room to provide enough information for a potential employer to gain a full understanding of how you’re the best candidate for the position. If you must use two pages, be sure that the second page is full for consistency.

You might notice that some employers ask specifically for a resume, a CV or they use resume and CV interchangeably. Whereas a resume is meant to be short and to the point, a curriculum vitae, or CV, is designed to provide more in-depth information. There are a few  differences between a resume and a CV :

Step 4: Include Your Contact Information in a Header

The contact information section is the easiest part to complete, so its importance is often overlooked.

This is the meat of your resume and the part that’s the most important to potential employers. If you’re wondering what type of information to include in your work history section, a good way to get some ideas is to check out some  resume examples  for your field of expertise and years of experience.

When crafting your document, be sure to include specific information from the job ad but only if you actually have that experience. Because the ATS will automatically search for appropriate keywords and phrases, you can readily find what employers are searching for in other resumes and the ad for the job you’re applying for. Also, look at other ads for similar positions to find industry-specific keyword information to include.

What details should I include about my job?

While recruiters may not take time to read every aspect of your previous work history, there’s some information that’s expected to be included in your resume. As with every other section of your document, make sure the spelling is correct and that there are no errors as this can ruin your chances of getting hired.

What do I write in my job description bullet points?

This is the area in your resume where you can get creative to help you stand apart from other applicants. If you simply list your job duties, your resume will look just like those of everyone else. Additionally, if you’re applying for a position with a similar title, the recruiter already knows the job duties for that position. You want to show the potential employer why you should be chosen for the position. You’ll need to provide specific examples that show a measurable impact.

5 ways to quantify your impact

Numbers represent facts that can’t be denied. When you put numbers on what you’ve accomplished, this stands out in the eyes of recruiters and builds your credibility.

What if I don’t have work experience?

If you don’t have any work experience or have just a little under your belt, don’t worry. You’re not alone. There are many cases where you may not have actual paid work experience. If you’re a student or recent graduate, it’s understood that you’ve likely spent your time and focus on completing your studies rather than dividing your time between school and employment. In the same manner, you may be a homemaker or military personnel who is trying to enter or re-enter the job market, or you may be changing fields.

Volunteer work, freelancing, and odd jobs can be set up just like a paid position in reverse-chronological order along with any work history. Include the company name or use self-employed, the job title, dates of service and location.

Other activities or projects are a little trickier to add to the work experience section, so it’s important to include the appropriate information. Start with the project name, the company or who the activity was completed for and the date of the project. Use the list of bullets to describe the project and the role you played. As with other paid employment, quantifiable information stands out more than generalized statements.

Here are some examples: If you completed a successful project using software such as Java, SQL, or Python, you’ll want to describe this when applying for a technical position. Leadership skills are highly desirable and transferrable, so you’ll want to include any team projects that you spearheaded. If you excelled in a public speaking course, this could be relevant for a position where you’ll have a lot of face-to-face interactions with the public.

Begin by making a master list of your activities and projects. Now choose those that fit in with the job you’re applying for. You’ll go back to the master list to make it easier to find what you need when applying to other positions. Get inspired with more ideas by looking at  resume samples  like the one below that focus on projects and other types of experience.

Projects-based Resume Example

Step 6: Add Your Skills

The skills section lets you showcase the abilities that make you a perfect match for the job. When considering  skills for your resume , only include those hard and soft skills that are relevant to the job position you’re applying for. The posted ad will most likely let you know at least some of the skills that the company is seeking in an applicant, so you can start with those. If there’s not enough information, look at similar job ads from other companies to fill in the gaps. Better yet, call the company and ask directly. Who knows? You may speak with the job recruiter, making a solid first impression through your initiative to do a little sleuth work.

Hard skills include your know-how and experience that are specific and quantifiable. Soft skills, on the other hand, are those you develop yourself through life experiences. Some hard skills you might want to include involve any software or technical skills you may have, such as bookkeeping, scheduling, content management systems, UX/UI design, foreign languages, data analysis, or even your typing speed. Soft skills employers find desirable consist of time management, leadership, active listening, communication, responsibility, and problem-solving.

Only include skills you actually have. For example, if the job ad states you must be proficient in Jira, don’t include this if you’ve only dabbled in it. You may have to complete a skills test as a part of the interview process, or you could be fired if you’re found out.

Rather than stretch the truth, consider taking online courses or refreshers to stay current with the latest trends. If you don’t have enough of the skills the company is seeking in the job posting, it’s probably wise to look for a position requiring more of the talents you possess.

Step 7: Include Your Education and Certifications

Your education and degrees should be listed in reverse-chronological order just like your work history. If you’ve completed higher education, there’s no need to add high school. Begin with the program name or degree obtained, followed by the name of the institution, the city and state where the institution is located, and the dates you attended. Alternatively, you can just use the year you graduated.

You can include your education even if you’re still in school. Follow the graduation date with “expected” or “anticipated” in parentheses. If you didn’t finish your education, whether high school or college, simply list “years attended” followed by the dates. College coursework you’ve completed that’s related to the position can be listed as well if you’re a recent grad.

Optionally, if you’ve recently graduated, you may wish to add a minor, your GPA if it’s 3.2 or higher, honors, achievements, projects, publications, or extracurricular activities if any of this information is relevant to the position or if you don’t have much in the way of work experience. This extra information gives recruiters more information on why they should choose you over other candidates.

Any certifications or licenses you hold should go in this section if they’re relevant to the job. This is a good opportunity to make sure your certifications and licenses are up to date. Because they vary from state to state and even between different companies within the same field, make sure you don’t disqualify yourself from the position by letting your certifications or licenses lapse.

Step 8: Decide Whether to Include an Objective or Summary

The resume objective or summary can either make the recruiter want to continue reading or pass you over for another applicant, so it’s important to capture employers’ eyes quickly with this section.

It’s best to save the objective or summary until after you’ve written your job bullet points, skills, and education sections, so you can draw information from these. Be sure to select appropriate keywords and phrases to use in the introduction to tie everything together into the position you want. Use the job description to decide on the specific wording combined with your expertise to make it easier for recruiters to make a match. Take a look at some  resume objective examples  or  resume summary examples  to inspire you.

Step 9: Decide Whether to Add Other Resume Sections

Now that you’ve completed the bulk of your resume, it’s time to really stand out. There are some additional resume sections you can add to emphasize your qualifications for the position.

You’ll want to include additional sections if you have limited work experience, are currently in school or recently graduated, are applying in a highly competitive field, or need to provide more information to show how you’re qualified for the job. Additionally, other sections can be used as a way to fill up excessive white space for a more balanced appearance for your resume.

While it can be tempting to include as much additional information as possible, you don’t want to stuff your resume with unnecessary information. Not only does this crowd your document and make it look messy, but it also makes it difficult for recruiters to sift through. Carefully work through any additional sections you’re considering when  outlining your resume , so you can be sure you’ll strengthen what you’ve already included in as further proof that you deserve the position.

Step 10: Tailor Your Resume for the Job

It can’t be stated enough: You must tailor your resume to the specific position that you’re applying for. Don’t forget to search the job description for keywords that you can use in your previous employment bullet points, skills section, and resume objective or summary. You may even need to change your wording in the education and additional sections so they fit.

It’s important to write your resume for the position you want as listed in the job posting to make sure you pass through ATS and then draw the recruiter’s attention once the document reaches human eyes. Even if you’re applying for a single position across the board, you’ll need to create a new resume for each different company because they may all have different requirements and keywords. While this may seem like a lot of work, you don’t want it to look like you’re sending out mass-produced documents to just anyone and everyone.

At this point, you’ll also want to consider the type of field you’re in. If you’re applying to a highly professional position, you’ll want to keep your wording in line and focus on your expertise. Choose a traditional layout for your resume. However, if the position is with a casual startup in its early stages of operation, you can likely include more creativity because the recruiter may be looking for someone innovative and imaginative. In this case, choosing a more modern layout can help you stand out above other applicants.

Make sure your resume fits the bill by using our  free resume checker . You’ll get valuable information and tips on how to improve your document to help you stand out.

Takeaway : Create multiple resumes. Since you’ll need a document that’s specifically tailored to get noticed, you’ll want a separate one for each position you’re applying for.

Step 11: Triple-Check for Spelling and Grammar

Your resume is a snapshot of you and your abilities. Make sure there are no errors. Proofread your document; then, do it again. Set it aside for a while or overnight, and come back to it to check for errors a final time. It’s wise to have a friend, coworker, or family member go through it as well. It’s hard to catch your own mistakes, especially after you’ve spent so much time writing and rewriting your document.

If there are errors, recruiters may assume you’ll make even more mistakes on the job. It’s imperative to put yourself in the shoes of hiring personnel. They have to look through potentially hundreds of resumes for each position, perhaps reading the same information over and over again. They’re looking for any reason to say no rather than yes just to reduce their workload. Don’t let spelling or grammatical errors give them that reason.

As an added benefit, you can choose one of our resume templates or use our resume builder to take the guesswork out of the format and layout for your document. You can easily make changes without messing up the appearance of your entire document. Once again, take advantage of our AI-powered  resume tool  to help you make the most of active voice, verb choice, quantifying your impact, and consistency, so you can quickly proofread your material.

How to Write a Resume in 2025

Writing a resume in 2025 is much different than in years past. Instead of creating a single document that you personalize with a cover letter, recruiters want to see that you have what they’re looking for with a quick skim. Additionally, ATS will search for relevant keywords, so it’s vital to tailor your resume to each specific position by looking at the job posting, similar positions, and completed resumes within your field.

Take a look at how to write each section of your resume, and be sure to include all of the necessary information. If anything is lacking, your resume could end up in the recycle bin before it’s even fully read by a recruiter. In the same manner, don’t add irrelevant information because it detracts from what’s important. Keep your resume to a single page.

Do your research. Specific keywords and phrases can determine if you get past the initial scan or not. The actual job posting contains valuable information that you should use to your advantage. Consider your experience that’s not related to paid employment for additional emphasis or if your work history is sparse. Always be honest with your abilities and what you’ve done because recruiters will check.

Find ways to stand out over other applicants with a simple resume design. You can use a premade template, but choose one that’s easy to personalize. To avoid layout blunders when making changes or passing through ATS, our resume builder will keep everything in its place. Finally, proofread your document. Get help from a third party, and use a  resume checker .

[1] The Muse. (2016, August 10). 20 Basic Resume Writing Rules That’ll Put You Ahead of the Competition.  Forbes .

[2] Caine, A., Gal, S. & Akhtar, A. (2020 November 19). We asked a career expert to build the perfect resume. Here’s a template you can use to update your CV and land a dream job.  Business Insider .

[3] Gallo, A. (2014, December 19). How to Write a Resume that Stands Out.  Harvard Business Review .

[4] Sweetwood, M. (2016 April 19). 13 Social Media Power Tips for Getting the Job You Want.  Entrepreneur .

[5] Jackson, A. E. (2018 October 22). 21 Words to Never Include in Your Resume.  Glassdoor .

Stephen is the co-founder and CEO of BeamJobs. He started his career in data fulfilling the dream of little kids everywhere: working for an insurance company. He then moved on to work in edtech for a company called Chegg before venturing out to start BeamJobs. Things have come a long way after countless “learnings” (fancy word for mistakes), and BeamJobs has now helped 2.5M+ people create their perfect resume. Stephen and BeamJobs have been featured on awesome sites like Business Insider, Chicago Tribune, Dallas News, Baltimore Sun, the Daily Press, Zendesk, HubSpot , and loads more.

The 10-Step Guide to Writing a Winning Resume

Written by Rory Miller

Content Editor and Writer

In This Guide:

Step 0: writing a resume with ai, step 1: gather your information, step 2: pick the best format, step 3: craft an attractive resume header, step 4: write a resume profile, step 5: create your work experience section, step 6: formulate a skills section, step 7: building your academic history, step 8: adding relevant certifications and licensure, step 9: leverage optional resume sections, step 10: proofread your resume, in conclusion.

In today's competitive job market, your resume is your golden ticket to landing your dream job so absorbing as many resume tips  as possible is invaluable. It’s also worthwhile to understand some of the most common resume mistakes  other job hunters are making.

With 40% of hiring managers spending less than a minute on each resume , creating an eye-catching document that effectively illustrates your skills and qualifications is crucial.

Whether you’re just starting out or a seasoned professional, this guide will help you write a resume that makes an impact. We'll walk you through the 10 essential steps to crafting a compelling and professional resume that grabs attention and opens opportunities.

What’s a resume in 50 words or less?!

What's a resume?

It’s a concise document that summarizes your professional background, including work experience, education, skills, and achievements. It's designed to showcase your qualifications to potential employers, making you stand out in the job application process and increasing your chances of securing an interview.

This is not a one-time read—consider it a resource to refer to and revisit as you refine and update your resume over time.

Ready to get noticed and secure that interview?

Well then, your resume needs to demonstrate that:

• You’re an ideal candidate for the position.
• Your skills will contribute to the company's profitability.
• You have the expertise to address the company's challenges.
• You’ll provide value that justifies your salary.
• Your achievements are quantifiable and proven.

Let’s get to it.

10 steps towards your best resume

• Step 0 - Write with AI—embrace the future.
• Step 1  - Gather all relevant data about your work experience, skills, achievements, and education. Remember, no lying on your resume !
• Step 2 -   Select a resume format that’s right for you—chronological, functional, or hybrid.
• Step 3 -   Clearly list contact information and headline in an attractive header.
• Step 4  - Start with your resume profile. Whether it’s a resume summary or resume objective—this is where you sell yourself.
• Step 5  - Create your work experience section. Everyone needs it regardless of their level of experience—from high schoolers to executives.
• Step 6 - Formulate a skills section incorporating both people and professional skills.
• Step 7 - Illustrate a comprehensive education history by following a few simple tips.
• Step 8 - Include relevant certifications and licensure   to underline your commitment and ability.
• Step 9 - Don’t forget to add some additional sections to really prove you're the perfect candidate.
• Step 10 - Last but not least, proofread! Edit, correct, rewrite, reread. Make sure it’s flawless before sending it out for the world to see.

Using ChatGPT for resume writing  in 2025 can be a good idea. The AI provides quick, tailored suggestions and helps refine content, ensuring clarity and professionalism. It’s particularly beneficial for structuring, optimizing keywords, and overcoming writer’s block. However, it might lack personal nuances and specific industry insights.

Always review and customize the generated content to reflect your unique experiences and personality accurately. This hybrid approach leverages AI efficiency while maintaining a personal touch creating a sort of resume cyborg.

Here’s how to make use of AI in resume writing, who can benefit the most, and some best practices to follow.

Who benefits from AI resume writing?

• Job seekers in competitive fields : In industries where keyword optimization is crucial, such as IT, finance, and healthcare, AI can help identify the terms most likely to catch a recruiter’s eye.
• Career changers : AI can suggest how to emphasize transferable skills and downplay irrelevant experience, making it easier for those shifting industries.
• Recent graduates : With limited work experience, graduates can benefit from AI guidance on structuring resumes and highlighting academic and extracurricular achievements.

Tips for using AI in resume writing

• Choose the right tool : Select an AI resume builder that aligns with your industry needs. Enhancv uses AI  to offer personalized resume templates, real-time content suggestions, design enhancements, and performance analytics, optimizing job applications.
• Customize AI suggestions : Use AI recommendations as a starting point. Personalize these suggestions to reflect your unique experiences and voice.
• Keyword optimization : AI tools can analyze job postings and suggest keywords to include in your resume, helping it pass through Applicant Tracking Systems (ATS).

Best practices

• Balance AI and personal input : While AI can provide a strong foundation and structure, ensure your resume reflects your personal career narrative and professionalism.
• Review and edit : Always review AI-generated content for accuracy and relevance. Edit any sections that don’t perfectly represent your skills or experiences.
• Keep up-to-date : AI tools are continually updated. Regularly check for new features or updated algorithms that might improve your resume further.

Want to see AI in action? Check out our AI-powered resume generator below!

Is your resume good enough?

Drop your resume here or choose a file . PDF & DOCX only. Max 2MB file size.

Interesting statistics

• Usage and success : Surveys indicate  that approximately 45% of job seekers who use AI resume tools report quicker job placements.
• Gender disparity:   Men are 81% more likely than women to use AI for recruitment tasks .

AI in resume writing not only simplifies the creation process but also improves the effectiveness of your resume. Whether you are a recent graduate, a seasoned professional, or transitioning between careers, AI tools can provide customized assistance to help you shine in a crowded job market.

Always complement AI insights with personal checks to maintain authenticity and relevance to your career goals.

Before diving into the actual writing, get familiar with all the different resume types  and resume outlines  available to you. Then it’s time to gather all your necessary information to ensure a smooth process and avoid missing important details.

This preparation helps you align your qualifications with the job requirements, setting the stage for making a standout resume .

Think about all of the resume sections  and what exactly you want to put on your resume . Have a look at our list below.

Collect the following and make a list

• Key achievements : Highlight measurable accomplishments from your previous roles that showcase your contributions.
• Skills inventory : List your soft, hard, and technical skills that align with the job description.
• Employment details : Provide names of previous employers, employment dates, locations, job titles, and a summary of your responsibilities.
• Educational background : Include your college degree, certifications, or licenses that demonstrate your expertise.
• Volunteer experience : Mention any volunteer work where you gained relevant skills and experience.
• Awards and honors : Emphasize notable awards and honors that validate your exceptional abilities and dedication.

When gathering your information, include all potential details and make sure that what you gather reflects the requirements of the particular job offer you’re applying for. You can later trim what’s not relevant for the specific job.

Now that you’ve prepared your information, it’s time to choose a resume format  that effectively utilizes your qualifications. The format you choose plays a crucial role in making a great first impression, as it determines the overall layout and organization of your resume.

There are three standard resume formats, each designed to suit different professional backgrounds and goals:

Reverse-chronological resume

The reverse-chronological resume  is the most popular and widely used format, favored by recruiters for its ease of skimming and effective presentation of the most relevant experience first. It lists your work experience from the most recent job backward, emphasizing your career progression and professional achievements.

This format is ideal for job seekers with a consistent work history and no significant employment gaps, perfectly showcasing steady growth and advancements within their field. However, it may not be suitable for those with employment gaps or unrelated work experience.

Functional resume

The functional resume format  highlights your skills and education over work history, making it particularly useful for those with employment gaps, limited experience, or career changers. Ideal for entry-level candidates and recent graduates transitioning to new fields, this format focuses on the abilities that enhance team value.

However, while it showcases job-specific skills as key assets, it might present challenges for traditional recruiters in assessing skills in action.

Combination (Hybrid) resume

The hybrid resume format  (or combination) combines the best features of chronological and functional layouts, placing skills before work history to highlight your capabilities while emphasizing relevant experience. Ideal for seasoned professionals with over ten years in the field, this format supports career advancement or transition, catering to those with diverse expertise, employment gaps, or those shifting into new roles.

It offers a well-rounded presentation of your qualifications and achievements, making it perfect for roles that require multifaceted skills.

Selecting the appropriate format depends on your unique career path and the job you're targeting. Most job seekers benefit from the reverse-chronological format  due to its popularity and recruiter preference.

Choose the right format and present your information clearly—you’ll make a strong first impression and increase your chances of landing an interview.

More on resume formatting and layout

Creating a visually appealing and organized resume is crucial for making a strong first impression. Take the time to thoroughly examine all the resume parts  and what aspects you could benefit from.

Here are key design elements and best practices that apply to each format above:

Layout and organization

• Resume length : Stick to a one-page resume  unless you have at least a decade of experience. If so, a two-page resume  may be acceptable. If you’re finding it hard to keep it under a page, check out our many strategies to help shorten your resume .
• Section headings : Use clear, consistent resume headings to help hiring managers easily navigate through your resume such as: “Employment History”, “Education”, “Skills Section”, etc.
• Resume margins : Set 1-inch margins on all sides to ensure your resume isn’t overcrowded with information.
• Spacing : Use single or 1.15 line spacing and add an extra line before and after headings to keep the layout clean.
• Columns : Utilize a two-column structure  to efficiently organize information, especially useful in hybrid resumes where you present skills and work history side by side.
• Simple layouts : Avoid complex resume layouts , graphics, and special characters that might confuse ATS software.
• Icons : Using icons on a resume  can improve readability, emphasize key sections, and make it visually appealing and memorable—don’t use anything too fancy, though!
• Lines : Lines in a resume  help separate sections, enhancing readability and organizing information clearly, making it visually appealing and professional.

Fonts and colors

• Professional resume fonts : Choose legible, professional fonts like Rubik, Lato, Montserrat, Raleway, Exo 2, and Volkhov.
• Font size : Use 10-12 pt for the body text and slightly larger for headings to ensure readability.
• Subtle colors : Use subtle colors on your resume  to highlight sections—avoid overly bright or distracting colors.

File format

• PDF format : Always save and submit your resume as a PDF  unless the employer requests otherwise. This format preserves the layout across different devices.
• Naming convention : Use a clear, professional naming convention  like FirstName LastName Resume.pdf to make your resume easily identifiable.

Resume header

• Contact information: Be sure to clearly state your name and give a professional email address  as well as a current contact telephone number. Including an exact address is unnecessary, but do list the city and state you live in.
• Links : Include links to your professional website, online portfolio, LinkedIn profile , and other relevant social media.
• Photo : In the US, photos are usually omitted  to avoid bias, unless specifically requested.
• Resume headline : This is a brief phrase or sentence that states your professional identity and key qualifications. Place it just below your name and contact information to serve as an attention-grabbing introduction to your resume.

Applicant Tracking Systems (ATS) have transformed recruitment by automating administrative tasks and enabling recruiters to focus on engaging with potential hires, rather than sifting through endless piles of applications.

Laszlo Bock, former Senior Vice President of People Operations at Google

What’s ATS (Applicant Tracking Systems)?

Applicant Tracking Systems (ATS) enhance the recruitment process by storing and organizing resumes, making it easier for recruiters to access and review candidate information. ATS improves team collaboration by enabling sharing of candidate notes and feedback, and quickly accessing contact details and resume data.

Improving small formatting details to boost ATS compatibility involves adhering to some straightforward, ATS-friendly practices .

Here’s how you can optimize these elements:

Date formats

• Consistency : Use a consistent date format throughout your resume. Common formats include “Month Year” (e.g., June 2021) or “Month/Year” (e.g., 06/2021). Avoid switching between formats.
• Clarity : Place dates on the right side of your work experience entries to maintain a clean, organized look that’s easy for both ATS and human readers to scan.

Punctuation in lists

• Simplicity : When listing skills or duties, use simple commas or semicolons to separate items, which are generally well-understood by ATS systems. Avoid using complex punctuation or special characters that might confuse the ATS.
• Consistency : Like with date formats, choose one style of list punctuation and stick with it throughout the document.

Bullet symbols

• Standard bullets : Use standard bullet points such as solid circles, squares, or hyphens. These are universally recognized by ATS systems.
• Avoid fancy bullets : Steer clear of unusual bullet styles or symbols that might not be recognized by the ATS, which could result in important information being overlooked.
• Avoid nesting bullets:  Don’t use nested bullet points as they can complicate the ATS parsing process and may lead to misinterpretation or omission of key information.

By focusing on these formatting details, you can improve the ATS compatibility of your resume, ensuring that your qualifications and experience are correctly parsed and appreciated by potential employers' tracking systems.

There are a lot of ATS myths out here, such as using a two-column resume, or a modern design. They can make you feel a little insecure about the whole thing, so give our post on busting ATS myths  a read and regain that confidence.

Choose the right resume builder—choose Enhancv!

There are hundreds of resume builders out there, but most are just advanced versions of Microsoft Word. Enhancv is the first human-centric, performance-based resume builder .

Our intuitive drag-and-drop interface makes creating a resume easy. Professionally designed templates and backgrounds balance personal and professional presentation.

Enhancv catches typos and grammatical errors, offers content suggestions, and tailors resumes for specific jobs. Professionally selected fonts ensure readability and attractiveness.

Our resumes are optimized for ATS, ensuring seamless application through tracking systems. Enhancv adheres to industry guidelines, spotlighting your achievements, character, and professional expertise.

It wouldn’t feel right if we didn’t mention our neighbors up in Canada and Europe. Let’s check out what’s done differently for job applications there.

Traditional US resume format vs Canadian & Europass CV

What’s the difference between a canadian and an american (us) resume.

While the Canadian resume format  and the US traditional resume are similar, key differences include using Canadian spellings  (e.g., "behaviour," "labour"), the metric system (e.g., "300 kilometers"), and the DD/MM/YYYY date format. Graphic elements are typically reserved for graphic design roles in Canada. Adapting these aspects shows your readiness to integrate into the Canadian job market.

What’s the difference between a Europass CV and an American (US) resume?

The Europass CV , often misconceived as the default CV format for Europe, is primarily utilized for applications to European institutions. It’s a standardized, detailed format that includes comprehensive sections like language skills and personal details (e.g., date of birth).

In contrast, US resumes are concise, flexible in format, and emphasize professional experience while generally excluding personal information for privacy reasons. It's important to adapt these aspects to suit the respective job markets, recognizing the specific requirements of each region.

Enhancv can help you craft a perfect Europass CV with our AI-powered, ATS-friendly Europass CV templates .

Feel like you need to be more creative with your resume? Check out our post with the 23 most creative resume designs  out there!

A resume header  is important because it serves as the first impression, providing essential contact information and setting the tone for your application. It helps hiring managers quickly identify your resume, ensuring they have your contact details at a glance. A well-crafted header also adds a professional touch, making your resume look polished and organized.

The first thing to think about when it comes to your resume header is your contact information.

Contact information

One of the most important aspects of writing a resume is ensuring your contact information  is clearly displayed at the top, making it easy for hiring managers to contact you for an interview. This section is crucial—if employers can't reach you, you won't get an interview. Double-check to ensure all your contact details are included and accurate.

Here’s what to include in your contact information

• Your full name (if wanted, middle initial).
• Your current or the most recent job title.
• Your phone number and a professional email address.
• Your city, state, and ZIP code.
• A link to your professional website, online portfolio, and/or LinkedIn profile.

Tips for your header

• Don’t write your full address on your resume ; only your city, state, and zip code.
• Don’t use a work number—only your personal phone number .
• Don’t add a resume photo of yourself unless it’s an acting or a modeling position. This can lead to bias or discrimination.
• Avoid adding information such as date of birth, as it could lead to ageism.
• Make sure your email address is appropriate, simple, and free of nicknames. An unprofessional email address is one of the most common resume mistakes.

Here’s a pretty common example of a header with contact information:

Include a resume headline for extra impact

A resume headline is a brief, optional phrase highlighting your professional identity and key qualifications. Placed high in your resume, ideally between the contact information and resume summary, it grabs attention and quickly conveys your suitability for the role, making your resume shine to hiring managers.

Resume headline do’s and don’ts

• Customize your headline for every job application.
• Limit your headline to ten words for maximum impact.
• Present yourself as a specialist in your industry.
• Include numbers to illustrate your accomplishments.
• Avoid generic terms like "hard worker" or "team player"; be precise.
• Maintain a professional tone, emphasizing your skills and experience without being overly promotional.

Here are a couple of example headlines to inspire you:

Creative Director

Innovative Creative Director with 15+ Years of Experience in Leading Award-Winning Campaigns

Skilled Engineer Specializing in Advanced Robotics and Automation with Proven Project Success

Aim for a finished header that looks like this:

Jordan A. Smith Lead Robotics Engineer | (555) 123-4567 | [email protected] San Francisco, CA 94103 www.jordansmithengineering.com | LinkedIn Profile

Recruiters spend around 7 seconds scanning your resume , so a brief but impactful opening statement  is crucial. Positioned right after your contact information, this statement can be a resume summary or an objective. But what’s the difference, and which should you use?

Let’s explore how to craft a clear and concise resume profile  that highlights your qualities and aligns with the role, making you stand out as an attractive candidate with a professional yet engaging personality.

What’s a resume summary?

Let’s begin with a resume summary . It’s a short, impactful statement using active language to describe your relevant work experience, skills, and accomplishments.

• A concise overview of your work experience, focusing on how it relates to the role you’re seeking.
• Key qualifications, professional achievements, and skills relevant to the job.
• Uses numbers to display tangible outcomes and incorporates keywords from the job description.

Ideal candidates

• Perfect for those with more than a few years of relevant experience.
• Recommended for those who want to show off their qualifications and achievements quickly and effectively.

What to include

• Your job title and years of experience.
• A couple of your greatest professional accomplishments or core responsibilities.
• Your most relevant skills for the job.

Resume summary do’s and don’ts

• DO use numbers to show that you’re able to produce tangible outcomes.
• DO incorporate keywords from the job description whenever possible.
• DO write your resume summary last to have a fuller picture of your experiences and skills.
• DON’T just list your job duties; focus on your accomplishments.
• DON’T use personal pronouns (I, me, or my).
• DON’T make your summary too long; keep it to 3-4 sentences.

Here’s a typical formula for a resume summary followed by an example for a candidate applying for an executive assistant position:

[Soft skills to describe you as a professional] + [job title and years of experience] in [area of expertise as stated in the job description]. Adept at [two or three of your best, job-relevant hard skills]. [One impressive career accomplishment and any other skills or qualifications.]

What’s an objective statement?

An objective statement  is a brief declaration of your career goals and the type of position you’re seeking. It provides insight into the qualities and skills you can transfer to the company.

• Communicates your immediate professional goals or objectives and how you plan to achieve them in the role you're applying for.
• Displays your enthusiasm and motivation for entering a new field, which is especially relevant for those undergoing a career change or entering the workforce.
• Perfect for students, recent graduates, or individuals with limited professional experience.
• Beneficial for career changers transitioning into a new industry who need to highlight relevant transferable skills.
• Useful for those relocating and looking to establish their career intentions in a new job market.
• Briefly mention job-relevant skills and qualifications that can compensate for a lack of formal experience.
• Include concrete and quantifiable details to strengthen the statement.
• Keep the objective statement to two to four sentences, ensuring it's concise and to the point.

Overall goal

The overall goal of a resume objective is to showcase how you can contribute to the potential employer’s success, considering your current skill set and professional aims. It should clearly outline what you can bring to the table, even if your experience isn’t extensive.

Have a look at a tried and true formula for an objective statement and an actual example from an entry-level graphic designer who uses it:

[Your profession] + [education or experience and top skills] seeking [desired job and company] to [your goals] with [professional skills and knowledge required in job description]. [Mention two or three soft skills and any additional qualifications].

In short, whether you opt for a resume summary or an objective statement, both serve as powerful tools to immediately communicate your qualifications and intentions. Choose the one that best aligns with your experience level and career goals to make a strong first impression on potential employers.

The work experience section  is a vital part of your resume, where potential employers gauge your suitability by reviewing how you've applied your skills and knowledge previously. It provides proof to support your qualifications highlighted in your resume headline, summary, and skills section. This is often the most scrutinized part of your resume, making it essential to master.

The only source of knowledge is experience.

Albert Einstein

Let’s first consider what goes into an entry for this section.

Structure and content

• Reverse-chronological order : List your jobs in reverse-chronological order, starting with the most recent. Include the job title, company name, location, and dates of employment.
• Job title : Place this at the top of each entry to quickly communicate your role. Consider bolding or slightly enlarging the font to make it stand out.
• Company details : Follow with the company's name and location. If the company isn’t well-known, a brief description  might be necessary.
• Employment dates : Specify the month and year you started and ended your tenure to provide a clear timeline.
• Key responsibilities and achievements : For each position, list three to five bullet points. Focus on notable achievements rather than routine job functions. Use action verbs to convey your effectiveness and involve quantifiable results whenever possible.

So now you know what the skeleton of a professional work history entry is—but what are some ways to produce excellent content?

Best practices for writing a work experience entry

• Quantify achievements : Use numbers to describe your impact , as quantifiable achievements significantly strengthen your resume.
• Use keywords  from job descriptions : Tailor your experience by incorporating keywords from job postings . This will align your resume with employer needs, and help you pass through automated screening algorithms.
• Conciseness : Given that hiring managers spend only a few seconds per resume, ensure your descriptions are succinct yet powerful. Avoid filler words and focus only on impactful aspects of your role.
• Utilize action verbs : Start each bullet point in your work history with a strong action verb to convey your role actively and assertively. Using action verbs  helps create a compelling narrative of your capabilities and achievements.
• Determining length:  When deciding how far back your resume should go , limit your work history to the most recent 10-15 years to ensure relevance and conciseness in showcasing your professional experience.

Writing style and focus

Each job entry should combine a clear list of responsibilities with standout results that align with the targeted job. Optimize each entry to reflect the skills and experiences most relevant to the job you’re applying for. Rather than listing every task you performed, highlight instances where you added value, such as leading projects or initiatives that resulted in positive outcomes.

Here’s an example of how a work experience entry should look like—pay particular attention to the bullet points.

• • Boosted client web traffic by 30% through strategic SEO enhancements and content marketing initiatives.
• • Oversaw daily operations of social media campaigns across multiple platforms, leading to a 20% increase in overall social media engagement.
• • Developed and managed PPC campaigns with a monthly budget of $20,000, optimizing spend and improving ROI by 35%.
• • Implemented client-specific email marketing strategies that resulted in a 45% open rate and a 10% conversion rate, significantly above industry averages.

Let’s go through some things that this example did well:

• Quantifies success : Each bullet point includes specific metrics, demonstrating the tangible impact of the candidate’s efforts.
• Highlights relevant skills : The entry emphasizes skills critical to the role, directly aligning with common requirements for digital marketing positions.
• Showcases collaboration : It mentions collaboration with cross-functional teams, showing the candidate's ability to work effectively in team settings and contribute to comprehensive marketing strategies.
• Focuses on key responsibilities : The bullet points concisely summarize major responsibilities and achievements without unnecessary detail, making it easy for hiring managers to quickly understand the candidate's capabilities and contributions.
• Uses strong action verbs : The entry starts each bullet point with dynamic verbs, which convey a proactive and impactful approach to responsibilities.

At various points in our careers, we find ourselves searching for a job, and our career stage significantly influences how we write our resumes. Let’s explore how different stages affect our applications.

Work experience based on career stage

Your work experience section should be tailored according to your career level. Whether you're entering the job market for the first time or you're a seasoned professional, each level has different expectations and requirements for showcasing your background.

Entry-level

Detail all work experiences on your resume, including part-time and temporary positions, focusing on key responsibilities and achievements in each role. For positions more relevant to the job you're applying for, offer detailed descriptions and emphasize how these experiences have prepared you for the position.

A chronological resume format  is recommended for those with straightforward career paths and relevant work experiences.

The following is a good example of an entry-level work history section.

• • Enhanced customer satisfaction: Consistently achieved high customer service ratings, with a 95% satisfaction score on post-interaction surveys, demonstrating strong problem-solving and communication skills.
• • Trained new employees:  Assisted in the training and onboarding of 5 new staff members, showcasing leadership potential and the ability to convey complex information effectively.
• • Implemented feedback initiatives: Played a key role in a team that developed a new customer feedback system, leading to a 10% improvement in customer service response strategies.
• • Campaign development: Contributed to the planning and implementation of a digital marketing campaign that increased company social media engagement by 30%.
• • Content creation: Created content for social media posts and blog articles that generated over 20,000 views, demonstrating creativity and alignment with brand messaging.
• • Market research: Conducted market analysis on competitors, which was used to adjust marketing strategies effectively.
• • Customer interaction: Provided high-quality customer service in a fast-paced environment, enhancing visitor satisfaction and loyalty.
• • Sales improvement: Contributed to a promotional idea that increased upselling of seasonal products by 25%, showcasing sales acumen and initiative.
• • Team coordination: Coordinated shifts and responsibilities for a team of 5, improving overall team efficiency and collaboration.

This resume section is structured in a chronological format, listing each job from the most recent to the oldest. It includes both directly relevant experiences (like the marketing internship) and less relevant roles (like the barista job), each described with a focus on achievements and skills that might be appealing to a potential employer in the field the candidate is applying to.

This method showcases a well-rounded entry-level candidate who brings valuable skills and experiences from various roles.

Related templates and guides for those of you just getting started in your new career:

• Entry-Level Resume Examples & Guide
• Intern Resume Examples & Guide
• Intern & Entry-Level Resume Examples

When crafting your resume, focus on detailing job experiences that directly relate to the position you're applying for, emphasizing responsibilities and accomplishments that match the job's requirements. For less relevant roles, mention them briefly to fill gaps in your work history without allocating much space.

For a mid-career resume , consider using either a combination format , which merges chronological layout with highlights of relevant skills and accomplishments—ideal for those with diverse experiences—or a reverse chronological format , best suited for those with a clear, direct career path and relevant work experience.

Have a look at this example of a professional history section for somebody looking for a job mid-career.

• • Led a team of 8 marketers in developing and implementing comprehensive digital marketing strategies that increased company revenue by 20% year-over-year.
• • Spearheaded the successful launch of a $3 million advertising campaign across digital and traditional media, which boosted market penetration by 15% and enhanced brand visibility.
• • Optimized SEO and PPC tactics that resulted in a 40% increase in organic traffic and a 25% improvement in ad conversion rates.
• • Managed cross-department collaborations to align marketing efforts with sales objectives, significantly improving lead generation processes and sales cycle efficiency.
• • Coordinated marketing events and campaigns that contributed to a 10% increase in overall customer engagement for the brand.
• • Implemented customer segmentation strategies that increased targeted communications and personalized marketing efforts by 30%.
• • Supported senior management with the preparation of presentations and reports for stakeholders and board members.
• • Provided customer service and support, managing transactions and resolving issues to enhance customer satisfaction.
• • Assisted in the management of store inventory and promotional displays to maintain an appealing store environment.

This format and structuring technique ensure that the work experience section is optimized to make the candidate appealing for mid-level marketing roles, highlighting growth, leadership, and direct contributions to business success.

Senior-level or C-level

For senior roles, it's best to limit your work history to the most recent and relevant 15 years, starting each entry with dynamic action verbs to effectively convey leadership and impact. Emphasize positions that demonstrate significant contributions to strategic decision-making and leadership, showcasing your capacity for handling high-level responsibilities.

A chronological resume format  is recommended to clearly and concisely represent your progression to high-level roles.

Below is an example of a candidate applying for a high-level position.

• • Transformed the company’s operational structure, implementing agile methodologies that decreased time-to-market by 40% and increased team productivity by 35%.
• • Led the merger and acquisition of XYZ Corp., which expanded the company's market share by 20% and resulted in a $50M increase in annual revenue.
• • Directed a global team of over 500 employees across three continents, establishing a unified communication system that improved project collaboration and deadline success rate.
• • Initiated and spearheaded the development of a new strategic approach to customer relationship management that boosted customer retention rates by 25% within the first year.
• • Championed the adoption of AI-driven analytics platforms, enhancing data-driven decision-making that contributed to a yearly growth of 15% in overall business efficiency.
• • Developed and implemented a comprehensive strategic plan that realigned the company’s focus towards emerging markets, increasing overall profitability by 30%.
• • Orchestrated the overhaul of internal processes which resulted in a 50% reduction in operational costs and a 20% improvement in employee satisfaction.
• • Negotiated major corporate partnerships that expanded the firm’s reach and capabilities, facilitating a sustained 10% annual growth.
• • Managed key stakeholder relationships, successfully advocating for the adoption of new technologies that led to significant competitive advantages.

This format and content style effectively convey a senior candidate's capability to handle high-level responsibilities and make significant contributions to organizational success.

Related templates and guides for those of you hunting for management or senior-level positions:

• Executive and Management Resume Examples
• Executive Resume Examples & Guide
• CEO Resume Examples & Guide
• CTO Resume Examples & Guide

What about if you’ve decided to change careers? If you find yourself in this position, here are some tips on what you should do when it’s time for you to list your work experience.

Career changers

When transitioning to a new career field, emphasize transferable skills such as project management, collaboration, and strategic planning. Tailor your resume to highlight relevant experiences from different sectors, showcasing applicable competencies through detailed descriptions of the skills and challenges involved.

Opt for  a functional or combination resume format  to prioritize these relevant skills and experiences over chronological work history, enabling prospective employers to more clearly recognize your potential in the new field.

Here's an example of a work experience entry for a career changer  aiming to transition from a marketing background into project management within the tech industry. This entry uses a combination resume format to shine a light on transferable skills and relevant experiences.

• • Led Cross-Functional Teams: Directed a team of 8 in the strategic planning and execution of marketing campaigns that consistently met or exceeded company goals. Utilized strong project management skills to oversee project timelines, budgets, and resource allocations, ensuring seamless operations and successful campaign launches.
• • Enhanced Project Efficiency: Implemented new workflow management software that improved project tracking and team collaboration, reducing project completion times by 25%. This experience highlights a proficiency in adapting new technology tools that enhance productivity and team collaboration—key skills in project management.
• • Strategic Planning: Developed and executed long-term marketing strategies that contributed to a 40% increase in overall market share. Demonstrated ability to analyze market trends and adjust strategies accordingly, a crucial skill in tech project management where understanding and integrating new technologies and market shifts are vital.
• • Stakeholder Engagement: Regularly collaborated with clients, stakeholders, and team members to align project objectives with business goals, enhancing communication lines and project outcomes. Facilitated workshops and presentations to stakeholder groups to gain buy-in on new initiatives, showcasing strong interpersonal and communication skills.
• • Project Leadership: Coordinated technology upgrades for nonprofit organizations, managing schedules, budgets, and cross-functional teams to drive project success in a volunteer capacity. This experience directly correlates with essential project management duties in the tech industry.
• • Problem Solving: Addressed and resolved complex issues during technology implementation projects, demonstrating critical thinking and problem-solving skills, which are imperative in tech project management.

This approach allows the career changer to present a compelling case that their past experiences, although in a different industry, are valuable and directly applicable to their new career aspirations.

Here are some examples and more tips for writing a career changer resume:

• Career Change Resume Examples & Guide

For those transitioning to a new career path, it's crucial to reframe your professional history in a way that aligns with your new objectives, showing how your past experiences equip you for this new phase in your career journey.

We’ve already mentioned throughout the article the importance of tailoring your resume to the job offer you’re applying for. So let’s take a closer look at that in the context of your work history section.

Tailor your work history entries to the job description

Tailoring your resume to the job description  is a critical step in creating a resume that stands out to hiring managers.

Here's how to effectively target your resume  to enhance your chances of landing an interview:

Understanding keywords

• Incorporate relevant keywords: Enhance your resume by including keywords directly from the job description. These can cover specific duties, skills, qualifications, and qualities needed for the role. Strategically using these keywords helps ensure your resume resonates with recruiters, showcasing your suitability and increasing the chances of your application getting noticed.

Strategically include work experience

• Select appropriate content : When detailing your work history, reference the job description and incorporate as many relevant keywords as possible. Focus on aligning your duties and key achievements with the requirements and responsibilities listed in the job posting.
• Manage resume length : Depending on your level of experience, adjust the length of your resume. If you have extensive experience, a two-page resume is acceptable. However, keep the content relevant to the role, avoiding unnecessary details about older positions or unrelated academic achievements.

Focus on relevance

• Underline pertinent information : Tailoring isn’t just about adding keywords—it’s about focusing on the experiences and skills that are most relevant to the job. Concentrate on positions and responsibilities that align closely with the posted role to demonstrate your suitability.
• Education section tailoring : In the education section, clearly highlight any degrees or certifications that meet the job requirements, reinforcing your qualifications for the position.

Best practices for effective tailoring

• Concise and relevant descriptions : Use clear and concise language to describe your experiences. Avoid overloading your resume with every job or skill you’ve ever had; instead, focus on what’s most relevant to the specific role you’re applying for.
• Dynamic content : Start each bullet point in your work experience with strong action verbs and quantifiable results to draw attention to your achievements and impact.

By meticulously tailoring your resume to the job description, you ensure that every section of your resume, from the work history to education, is optimized to show your best fit for the role.

Tailoring tips in action

Let’s now visualize the tips from above. Firstly, let’s study an actual job ad looking for an accountant to join their team.

Position Overview:

Tap into the professional possibilities of the largest publicly traded energy partnership that features one of the most diversified cash flow streams in the midstream segment of the energy industry. With dynamic career opportunities and a creative and supportive environment, our unique midstream energy organization offers the chance to share and be recognized for your ideas.

Join our team and increase your opportunities for success.

Role and Responsibilities:

The Accountant is responsible for general accounting activities. Other responsibilities include, but aren’t limited to:

• Analyze complex contracts and ensure that monthly revenue is recorded accurately.
• Develop and maintain tools and reports for reporting and research purposes.
• Perform monthly volumetric actualization, invoicing of revenues, and/or payment of cost of goods sold invoices.
• Analyze revenue and explain variances between the current month, prior month, and budget.
• Perform monthly settlements, this includes researching and resolving volumetric and pricing discrepancies.
• Prepare various volumetric balancing and analytical reports.
• Perform monthly account reconciliations for balance sheet accounts related to Marketing activity.
• Prepare inventory reconciliations and analyze and clear reconciling items.
• Calculate and record monthly journal entries for revenues, cost of goods sold, and other expenses.
• Prepare financial statements and support schedules for use in financial reporting.

Minimum Qualifications & Requirements:

• A minimum of a Bachelor's degree in Accounting is required.
• Accounting professional affiliations or certifications are a plus.
• 1-3 years prior work experience in Accounting is preferred.
• Midstream or other energy industry background is preferred.
• Crude Oil Marketing experience is a plus.
• Candidate must have strong analytical skills and exhibit an attention to detail.
• Working proficiency/knowledge of Microsoft Excel to create pivot tables, develop macros, and other advanced excel functions.
• Must have excellent written and oral communication skills.
• Candidate should exhibit self-motivation; ability to accept additional responsibility; and willingness to accept new challenges in a dynamic environment.
• The candidate will be responsible for multiple projects and should be able to work under pressure in a fast-paced environment.
• As a result of experience, one should begin to develop good judgment as to results that appear correct vs. incorrect.
• Candidate should be prepared to explain his/her work as necessary.
• Candidate should prepare written work that’s frequently approved on first submittal.
• Candidate should require limited technical supervision.

Now let’s target our work experience section directly toward this job offer.

• • Analyzed and Reconciled Financial Transactions: Conducted monthly account reconciliations for balance sheet accounts, ensuring accuracy in financial reporting. Focused on Marketing activity reconciliations, aligned with the company's need for precision in financial documentation.
• • Revenue Recording and Variance Analysis: Managed complex contract analysis to ensure accurate monthly revenue recording. Successfully explained variances between current, prior month, and budget forecasts, aligning with the job's emphasis on detailed financial variance analysis.
• • Financial Reporting and Tool Development: Developed and maintained sophisticated tools and reports for financial reporting and research purposes. Enhanced the usability of financial data, supporting strategic decision-making processes.
• • Process Optimization for Invoicing and Settlements: Streamlined the process of monthly volumetric actualization and invoicing, improving efficiency by 20%. Also performed detailed settlements, addressing volumetric and pricing discrepancies crucial for accurate financial assessments.
• • Journal Entries and Financial Statements Preparation: Calculated and recorded detailed journal entries for revenues, cost of goods sold, and other expenses. Prepared support schedules for financial statements, contributing to comprehensive financial reporting.
• • Inventory Management and Reconciliation: Executed precise inventory reconciliations, identified and cleared reconciling items, directly supporting operational integrity and financial accuracy, essential for maintaining the company's asset management accuracy.
• • Advanced Excel Utilization: Leveraged advanced Excel functions to create pivot tables, develop macros, and streamline data analysis processes, significantly enhancing report generation and data management capabilities.
• • Multi-Project Management: Coordinated and led multiple project assignments simultaneously, demonstrating strong organizational skills and the ability to thrive in a fast-paced environment, as required by the role.
• • Communication and Documentation: Prepared comprehensive written reports and communicated financial insights effectively, ensuring all documentation was frequently approved on the first submission, reducing revision times and enhancing departmental efficiency.

Tailoring strategies used:

• The resume includes specific keywords from the job description such as "financial reporting," "monthly account reconciliations," "volumetric actualization," and "journal entries," ensuring it aligns closely with the job requirements.
• Showcases strong analytical skills, detailed financial knowledge, and advanced Excel capabilities, which are all explicitly requested in the job post.
• Each bullet point is concise, focusing on achievements and responsibilities that demonstrate the candidate’s capability to handle the responsibilities mentioned in the job description.
• Starts bullet points with dynamic action verbs like "Analyzed," "Managed," "Streamlined," and "Executed," which emphasize the candidate’s proactive approach to their roles.

Work experience checklist

• Start with the most recent position
• Emphasize job titles
• Detail company information
• Clarify employment dates
• List key responsibilities and achievements
• Quantify your contributions
• Incorporate relevant keywords
• Maintain conciseness
• Determine appropriate length
• Tailor each entry

Crafting a skills section  on your resume is essential because it highlights your core competencies  clearly and concisely. Presenting both hard and soft skills proves that you’re a well-rounded candidate.

Skills-based hiring is increasingly favored by employers . According to LinkedIn , 69% of professionals believe verified skills are more important than a college degree, and 77% of hirers are investing more in hiring based on skills and competencies​ Therefore, prominently listing your skills can help you stand out and make a strong case for your candidacy.

Additionally, a well-crafted skills section enables you to tailor your resume to the specific job by including relevant skills that match the job description, significantly increasing your chances of landing an interview. It’s an opportunity to display the specific competencies that set you apart from other applicants.

Your resume speaks for you, so be sure it highlights your skills in a way that mirrors the needs of the job.

Lynda Spiegel, human resources professional and career coach

What types of skills are there?

There are two main kinds of skills—hard and soft. Let’s have a look at each.

Hard skills

Hard skills , also known as technical skills  (associated with technical tasks and technology-related fields), are specific abilities or knowledge that you can learn and measure through education, training, or hands-on experience.

These skills, such as coding in Python, using Photoshop, or managing a cash register, are valuable to employers because they demonstrate your ability to handle job-specific tasks and meet role demands.

To effectively emphasize your hard skills on a resume, consider adding measurable achievements. For instance, show how your Microsoft Office skills increased team productivity, discuss the volume of code you write and debug weekly, or showcase how your UX design enhancements improved user engagement. This approach not only shows your proficiency but also quantifies your impact.

Where to put hard skills on your resume

The placement of hard skills on your resume depends on the resume format and the job you’re applying for.

• Dedicated skills section :  Most commonly, hard skills are listed in a dedicated section titled "Skills" or "Technical Skills," typically placed after the summary or objective statement and before the work experience section.
• Work experience: You can integrate hard skills into your job descriptions within the work experience section to show how you’ve applied them in previous roles.
• Summary or objective:  Mentioning key hard skills in your resume summary or objective can immediately highlight your qualifications.
• Projects or portfolio: For roles requiring specific technical expertise, including a projects or portfolio section where you can elaborate on the hard skills used in each project can be beneficial.

Here’s an example of a hard skills section:

A few tips on formatting a hard skills section

• Use bullet points:  List each skill as a bullet point for easy readability.
• Prioritize relevance:  List the most relevant skills for the job at the top of the section.
• Be specific:  Instead of listing vague skills, be specific.
• Keep it concise:  Avoid clutter by listing only your most relevant and strongest skills.
• Consistent formatting:  Ensure that the formatting of your skills section matches the rest of your resume for a polished look.
• State your experience levels : This tells employers what they can expect from you and how much training you might need.

List your soft skills and hard skills separately to clearly highlight your qualifications. This distinction helps recruiters quickly identify your technical abilities and personal attributes, making your resume more effective.​

Soft skills

Soft skills , also known as personal skills, are self-developed, life-learned attributes such as social skills, adaptability, leadership, critical thinking, and time management. These qualities make you a great team player and contribute to professional success by fostering good teamwork and a positive work environment.

Data shows 69% of professionals  think verified skills are more important than a college degree, underscoring their importance in the hiring process. The right soft skills on a resume not only display your ability to work well with others but also enhance your overall appeal to recruiters, making them a crucial aspect of your job application strategy.

Where to put soft skills on your resume

A separate section for soft skills on your resume can be less effective because these skills are best demonstrated through specific examples in other sections, providing context and making them more credible.

Listing soft skills in the summary (or objective) and work experience underscores them without overwhelming the reader, maintaining a clean layout. Additionally, integrating soft skills into job descriptions shows how your technical and interpersonal skills work together, offering a comprehensive view of your abilities.

By incorporating soft skills throughout the resume, you create a more holistic and compelling picture of your qualifications.

The top 10 soft skills

• Communication : Effective verbal and written communication skills are crucial for conveying ideas clearly and collaborating with colleagues.
• Teamwork and collaboration : The ability to work well with others, share ideas, and build strong working relationships is highly valued by employers.
• Adaptability : Being flexible and open to change helps you thrive in dynamic work environments and tackle new challenges effectively.
• Problem-solving : Creative and critical thinking skills enable you to identify issues, develop solutions, and make sound decisions under pressure.
• Time management : Efficiently managing your time and prioritizing tasks ensures productivity and meeting deadlines.
• Emotional intelligence : Understanding and managing your emotions, as well as empathizing with others, fosters better workplace relationships and team dynamics.
• Leadership : Demonstrating leadership qualities, such as motivating others and taking initiative, is beneficial even in non-managerial roles.
• Attention to detail : Paying close attention to detail ensures high-quality work and minimizes errors.
• Work ethic : Showing dedication, reliability, and a strong sense of responsibility contributes to a positive reputation at work.
• Interpersonal skills : Building rapport with colleagues, clients, and stakeholders helps create a harmonious and effective work environment.

Now let’s integrate these skills into an example resume summary and work experience entry.

• • Led a cross-functional team of 10 to develop and implement marketing campaigns, demonstrating strong leadership and collaboration skills.
• • Improved client communication processes, enhancing overall customer satisfaction by 25% through effective communication and interpersonal skills.
• • Adapted quickly to changing market conditions, launching five successful product campaigns in under two years, showcasing adaptability and problem-solving abilities.

Many of these skills are industry-specific—especially if we talk about technical ones. However, there are many that can be applied across multiple fields and are indispensable for those changing careers. Let’s have a look at those.

Transferable skills

Transferable skills  are universal abilities that can be applied across different departments and industries. They include soft skills, like communication and critical thinking, which aren’t specific to any industry, and hard skills, like proficiency in MS Office  or HTML , which, although industry-specific, can be utilized in multiple fields.

These skills are crucial during career changes, whether transitioning to a new role within the same organization or moving to a different industry. Transferable skills ensure you don't start from scratch and can be adapted on your resume to match job postings effectively.

For those changing careers or entering the job market without much experience, focusing on transferable skills like teamwork, problem-solving, and creativity can significantly improve job prospects.

How to tailor your skills

To make your resume stand out, create a skills section that includes keywords relevant to the employer and is tailored for each job application. Carefully review the job description to identify keywords and skills the employer values. Highlight these skills, particularly those you’ve successfully demonstrated in the past.

Remember that the wording of the same skill can vary between job descriptions, so it's crucial to customize each resume to the specific job. Also, avoid including irrelevant skills—for example, if you’re applying for an accounting position, omit unrelated skills like gourmet cooking.

By using the job ad as a reference and incorporating the relevant skills, you can create a resume that effectively showcases your qualifications and fit for the position.

Need some help? Get a free targeted resume and optimize your resume with Enhancv’s fast ATS resume grader . It relies on algorithms developed by reading over 500,000 resumes. It’ll give you a result in just 3 minutes!

Skills checklist

• Identify relevant skills
• Prioritize skills
• Format the skills section
• Quantify achievements
• Incorporate soft skills
• Highlight transferable skills
• Tailor your skills to each job
• Avoid irrelevant skills
• Review and edit
• Seek feedback

Including an education section on your resume  is crucial for a few key reasons. First, it shows employers you have the academic training needed for the job. It can also be especially helpful if you're a recent graduate or switching to a new industry with limited work experience. Most jobs require some level of education, and employers look for this information.

To list your education correctly, start with your highest level of education and then add any other degrees or diplomas. Generally, your education section should come after your work experience. However, if you’re applying for a job that requires extensive education, like in medicine, law, or academia, you might need to provide more details.

Many people think of the education section as an afterthought, but it’s a great way to show off your qualifications and add some extra points for relevancy.

How to construct an education entry

Learn to craft compelling education entries that highlight your academic achievements, relevant coursework, and skills to impress potential employers.

Here are the essential building blocks of a good academic entry:

Must-have information

• Degree or certification name : Write the full name of the degree or certification, including your major and minor .
• Institution name : Be sure to have the name of the university, college, or school.
• Location : Write the city and state of the institution.
• Graduation date : Mention the month and year you graduated. However, just the year will suffice and keep it concise.

Optional information

• GPA : Include your GPA on your resume  if it’s higher than 3.5 or if it’s required by the employer.
• Honors and awards : List any honors, scholarships, or awards (e.g., Cum Laude , Dean’s List , Rhodes Scholarship).
• Relevant coursework : Provide a bulleted list of relevant courses as well as any continuing education , especially if you have limited work experience.
• Certifications and licenses : Add any relevant certifications or licenses.
• Extracurricular activities : Mention relevant clubs or organizations you participated in.
• Leadership positions : Illustrate any leadership roles you held.
• Academic projects : List significant projects or papers relevant to the job you’re applying for.

10 education entry tips

• Use your GED in the education section  if it's your highest level of education or relevant to the job.
• Only include high school details  if you haven’t attended college or if you’re a high school student.
• If you attended college but didn't complete a degree , list the school names and your courses of study. List the start date and leave the end date blank.
• You don’t need to include the graduation year if you graduated more than 10 years ago.
• If you’re currently pursuing a degree, mention the date you began and the anticipated graduation date .
• For more experienced candidates, consider listing only the name of the school and dates of attendance to save space for more relevant professional experience.
• Bold your degree to make it stand out.
• Omit advanced degrees if the job doesn’t require them.
• Expand on education details if recently graduated.
• Students can list education at the top if lacking work experience.

By including these elements, you ensure that your education section is comprehensive, relevant, and tailored  to the job you’re applying for.

Presumably, you’d like to see some specific examples. Below we’ll analyze a few different situations and the best education entry for each.

Education section for a high-school student

For a high-school student's resume, the education section should be prominently placed at the top if there is limited work experience, or just after the objective statement.

Include the name and location of the high school, expected graduation date, any relevant coursework, GPA (if it's 3.5 or higher), honors, awards, and extracurricular activities that demonstrate leadership or pertinent skills.

Being concise yet specific about your academic achievements and relevant skills, and presenting them in a clear, structured format, not only underscores your suitability for the position but also enhances your professional presentation.

Here’s an example:

• • Relevant Coursework: Advanced Placement Calculus, Advanced Placement Physics, Engineering Fundamentals, and Computer Science
• • Honors and Awards: Awarded First Place in Regional Science Fair, 2024 & Recipient of the Academic Excellence Award in Mathematics, 2025
• • Extracurricular Activities: President, Math Club, 2024–2025 / Team Captain, Robotics Team, 2023–Present / Volunteer, Tech for Tomorrow, 2023–Present

Education section for a college student or recent graduate

In crafting the education section of a resume for a college student or recent graduate, include the college name and location, degree, graduation date, relevant coursework, GPA (if 3.5 or higher), honors, and awards. Emphasize internships, projects, and extracurriculars pertinent to desired job skills.

Position this section prominently at the resume's top if your work experience is limited—otherwise, place it after the work experience section. Be sure that the presentation is concise, specific, and well-structured to effectively display qualifications and professionalism.

• • Relevant Coursework: Robotics Design and Analysis, Advanced Fluid Mechanics, Thermodynamics, Control Systems Engineering
• • Honors and Awards: Dean’s List: Fall 2020, Spring 2021, Fall 2021 & Spring 2022 / Winner, 2023 UC Berkeley Engineering Innovation Challenge
• • Senior Capstone Project: Led a team of four in designing and building an autonomous robotic system for sorting recyclable materials, which improved sorting efficiency by 25% over existing methods.
• • Internship, RoboTech Inc., San Jose, CA (Summer 2023): Assisted in the design and testing of components for a new robotic arm. Developed enhancements that increased the arm's operational smoothness by 15%.
• • Robotics Club President (2021-2023): Spearheaded the annual campus robotics competition, managing over 50 participants and coordinating with industry sponsors for event funding and resources.

Education section for an experienced professional

For an experienced professional, include the name and location of the college, degree, and graduation date, omitting the date if it has been over ten years. Place this section towards the bottom, after the work experience and skills sections, to underline professional experience first.

Ensure conciseness by listing only the most relevant academic achievements, thereby streamlining the resume and emphasizing extensive professional experience to make a strong impression on potential employers.

While some individuals can list certifications and licenses within their education entries, others may need to create separate sections to guarantee these qualifications are illustrated effectively.

Education section checklist

• Start with the highest education level.
• Specify the location and dates.
• Highlight relevant details.
• Include licenses and certifications.
• Mention extracurricular activities.
• Detail significant academic projects.
• Position the education section appropriately.
• Use a clear and concise format.
• Customize for the job.

Hiring managers appreciate candidates who invest in their professional development. Listing certifications on your resume demonstrates your commitment to continuous learning and skill expansion, which can make you a more attractive candidate.

Certifications and licenses on your resume  are particularly crucial for professions such as nursing, accounting, and teaching, where specific credentials are often required. Additionally, job seekers who obtain extra training or certificates showcase their expertise and dedication to their chosen fields.

Creating a separate section for certifications and licenses ensures these important qualifications are prominently displayed.

Certifications and qualifications are evidence of professional dedication and a commitment to lifelong learning.

Rosabeth Moss Kanter, professor at Harvard Business School

Essential elements of certifications and licensure on a resume

Certifications.

• Certification name:  Clearly state the full name of the certification.
• Issuing organization:  Include the name of the organization that awarded the certification.
• Date earned:  Mention when you earned the certification.
• Expiration date (if applicable):  Note if the certification has an expiration date.
• Certification number (if applicable):  Provide the certification number if relevant or required by the industry.
• License name:  State the specific name of the license.
• Issuing authority:  List the name of the body that issued the license.
• License number:  Provide the license number, which is often required for verification.
• Date issued:  Mention the date when the license was issued.
• Expiration date:  Include the expiration date of the license.
• State or region (if applicable):  Specify the state or region where the license is valid, especially important for professions like nursing or teaching.

Including these essential elements ensures that your certifications and licenses are clearly and effectively presented to potential employers.

Let’s have a look at some examples of certification entries to better illustrate:

A current certification for a graphic designer

Adobe Certified Expert (ACE)  

• Issuing Organization: Adobe Systems
• Date Earned: March 2023
• Expiration Date: March 2025

An “in progress” certification for a chef

Certified Executive Chef (CEC)  - in progress

• Issuing Organization: American Culinary Federation (ACF)
• Expected Date of Completion: January 2025

An entry from a licensure section from a nurse

License Name:  Registered Nurse (RN)

• Issuing Authority:  California Board of Registered Nursing
• License Number:  RN123456
• Date Issued:  January 2021
• Expiration Date:  January 2026
• State:  California

Nail the must-have sections to secure any job, but use leftover space wisely by adding optional sections such as:

Language proficiency

Hobbies and interests, volunteering, awards and honors, publications.

• Professional associations
• Cover Letter

These elements can highlight your achievements and make your resume stand out, especially if they align with the job's requirements.

Some elements can be included in various other areas of your resume making separate sections for them redundant and just a plain waste of space. So, be selective to maintain a concise, impactful resume.

With that said, let’s go through each of these additional topics to see why, how, and where.

Listing language skills  on your resume is a great idea because it showcases your ability to communicate in diverse environments, which is highly valued by employers.

To list language skills, create a "Languages" section and include each language with your proficiency level (e.g., Fluent, Conversational, Basic). Place this section near the bottom of your resume, after your skills or education sections, to ensure it's easily noticed but doesn't overshadow more critical qualifications.

For example:

Displaying your hobbies and interests on a resume  can emphasize your personality, demonstrate cultural fit, and highlight transferable skills. Place this section at the bottom of your resume. Format it with a clear heading like "Hobbies and Interests," and list a few relevant activities that reflect positive traits or skills applicable to the job.

Have a look:

Having volunteer experience on your resume  is beneficial as it showcases your commitment, skills, and interests outside of work, making you more attractive to employers. Include it in a separate "Volunteer Experience" section at the bottom of your resume or within your work history if you lack professional experience.

Format it similarly to your job entries, with clear headings and bullet points describing your roles and responsibilities. This approach ensures your volunteer work is prominently and effectively displayed.

Here’s a good example of how it should be done:

• • Coordinated and led weekly build projects, managing teams of 20+ volunteers.
• • Developed training materials and conducted orientation sessions for new volunteers.
• • Organized fundraising events, raising over $10,000 annually.
• • Provided mentorship and support to at-risk youth through one-on-one meetings and group activities.
• • Planned and facilitated educational workshops and recreational outings.
• • Achieved a 90% improvement in mentees' academic performance and social skills.

The same tips and strategies apply to volunteer entries as do work experience ones. As you can see from the example, they use action verbs to start each bullet point and when possible they quantify their achievements.

Become a volunteer!

A LinkedIn survey  found that 20% of employers have hired candidates because of their volunteer experience. Additionally, job seekers who volunteer are 27% more likely to be hired than those who don't volunteer.

Listing awards and honors on your resume  demonstrates your achievements and sets you apart from other candidates. Place them in a dedicated "Awards and Honors" section, formatted in reverse-chronological order. If tied to your degree or job, include them as bullet points in the education or work history sections. This approach makes your resume more impressive and compelling to employers.

Below is an example of an awards section:

A projects section on your resume  shows your hands-on experience and problem-solving abilities, making your application shine to employers.

Include project titles, a brief description, your role, and key achievements. Place this section below your work experience or education, depending on which is more relevant to the job you’re applying for. This structured presentation shows your practical skills and accomplishments clearly.

Here’s what a project entry should look like:

• • Description: Redesigned the organization’s website to improve user experience and accessibility.
• • Key Achievements: Increased site traffic by 40%, improved mobile usability score by 30%, and integrated a donation platform that boosted online donations by 25%.

Placing publications on your resume  showcases your expertise and contributions to your field. Place them in a dedicated "Publications" section below your education or work experience. Format each entry with the title, publication name, date, and any co-authors. This highlights your knowledge and research skills, making you an outstanding candidate.

List them as so:

Professional affiliations

Professional associations  can be listed in a "Memberships" or "Affiliations" section near the bottom of your resume. Include the organization name and membership dates, and emphasize any leadership roles like board member or committee chair. This section can also feature other relevant professional groups, showcasing your industry involvement and leadership experience.

Here’s such a section:

• • Committee Chair, Marketing Research
• • Board Member, Local Chapter

Providing references on a resume  is a great idea as it gives employers credible endorsements of your skills and work ethic. To do it, list your references on a separate page with their name, title, company, and contact information.

Mention "References available upon request" at the bottom of your resume. This keeps your resume concise while indicating your preparedness to provide references when needed.

A matching cover letter

A perfect resume needs a compelling cover letter  to complete your job application. A well-written cover letter  provides in-depth information about your experience, and career goals, and is also a great way to explain employment gaps and career changes. Most employers need more than a resume to decide, making your cover letter essential.

To ace your cover letter, tailor it to the job ad, starting with a captivating introduction. Mention the company's name, highlight your achievements, and explain why the position is perfect for you.

Conclude enthusiastically with a strong call to action. Keep it concise, no longer than one page. A great cover letter matching your resume gives you an advantage over other candidates.

Use our Cover Letter Builder  and professional examples to create an attention-grabbing cover letter in minutes.

You're almost there, but don't send it off just yet!

Proofreading your resume  is crucial to ensure it's free of typos  including spelling, grammar, and punctuation errors, which can make a negative impression on hiring managers. It also helps verify that all details, such as dates, company names, and contact information, are accurate. A well-proofread resume demonstrates attention to detail and professionalism, increasing your chances of making a strong impression and securing an interview.

Resume proofreading tips

• Take a break:  Step away from your resume before proofreading to come back with fresh eyes.
• Read backward:  Review your resume from the end to the beginning to catch errors.
• Print it out:  Reading a hard copy can help you spot mistakes you might miss on a screen.
• Use tools:  Utilize spell-checkers like Grammarly  to find spelling and grammar errors.
• Check consistency:  Ensure formatting, fonts, and bullet points  are consistent throughout.
• Verify details:  Double-check dates, company names, and contact information for accuracy.
• Get feedback:  Ask friends, family, or colleagues to review your resume.
• Read aloud:  Hearing your resume can help identify awkward phrasing or errors.
• Simplify:  Remove unnecessary words and consolidate sections to maintain brevity.

A professional resume writer can help you proofread and consolidate your resume. Here at Enhancv, you can take advantage of our expert coaching services  as well!

A two page resume may be acceptable if you’re applying for high-level positions or industries like health care or academia. Also, be sure to personalize your email with the name of the person reading your resume. Sending a resume is much more compelling when you avoid To Whom It May Concern.

One of the main reasons that recruiters reject a resume— 59% of recruiters to be precise —is because of poor grammar or a spelling error. Though these mistakes seem small, they indicate that the candidate is sloppy and hasn’t taken the time to proofread their resume.

Writing a resume can be a challenging task, but following these 10 steps will guide you toward success. By meticulously crafting each section, showcasing your skills, and tailoring your resume to each job, you're setting yourself up for career advancement. Stay confident, keep refining, and remember that your dedication to presenting your best self will pay off. Good luck!

A great resume doesn't just tell them what you did. It shows them how well you did it and how you can do it for them.

Martin Yate, career expert and author

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