submitting interview assignment email template

Interview Assignment Email Template

Use this email template to send an assignment to your candidates during the hiring process. For some positions, a written assignment or test will help you evaluate your candidates’ skills through a real work project.

Set candidates up for success by letting them know about your assignment process ahead of time.

Here’s what to include:

Make the deadline clear upfront
Mention the exact timeframe for the assignment
Provide contact information for any additional clarity needed
Include a link, or attachment, to the assignment along with necessary instructions to help your candidates understand what they’ll have to do.

It’s also essential to send a confirmation once you’ve received their assignment, to thank them for taking the time to complete it and let them know about next steps (template to follow).

Email template for sending an interview assignment or test project: Template #1 - Briefing the assignment

Subject Line: Assignment for the [ Job_title ] position

Hi [ Candidate_Name },

I’ve attached the assignment we discussed during our last chat, along with instructions to help you complete it.

Please don’t feel pressured to provide the “perfect answer”. The goal of this assignment is to help us better understand your skills and give us an idea of how you approach tasks relevant to the [ Job_Title ] role. It would be great if you could send this over to us [ within X time frame or by Y date ].

Please do not hesitate to get in touch if you have any questions.

Best of luck!

[ Your name ]

[ Signature ]

Sample email for sending an interview assignment or test project: Template #2 - After you receive the assignment

Hi [ Candidate_Name ] / Dear [ Candidate_Name ],

Thank you for completing the assignment! Our team will review it and get back to you with feedback as soon as possible.

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Sending an Interview Assignment Email Template

During the recruiting process, use this email template to give an assignment to your applicants. A written assignment or exam will assist you in evaluating your prospects' talents through an actual work project for various roles.

Prepare applicants for success by informing them about your assignment procedure ahead of time.

Here's what you should include:

State the deadline clearly
Mention the specific duration of the job
Provide contact details in case more clarification is required
Include a link to the task and any essential instructions to help your prospects understand what they'll need to perform
Once you've received their assignment, send a confirmation to thank them for their time and to inform them of the subsequent steps

Sending an Interview Assignment Email Template Sample 1

Subject: [Company Name] Interview Assignment Request.

Dear [First Name of Candidate],

Thank you for coming to the interview for [role] with [manager name]. We need all candidates to complete the accompanying assignment as part of the interview process. We do this to learn more about you and your work style. There are no correct or incorrect responses.

Please read the assignment carefully and let me know if you have any questions. Please submit it back to me through email after you've finished it. Please keep in mind that the deadline for submitting the assignment is [Date and Time].

Thank you very much,

[Name and position of the sender]

Sending an Interview Assignment Email Template Sample 2

Subject: Assignment for the role of [job title].

Dear [Candidate Name]

Thank you for applying for the position of [Job title]. We have chosen to provide tasks to talented individuals like yourself as part of our hiring process!

The assignment is included, along with explicit directions for completing and submitting it. Please read and follow the directions to ensure successful completion.

Please remember that the assignment's due date is [Due Date].

Don't hesitate to contact me if you have any questions or concerns regarding your assignment. I wish you the best of luck with the task and look forward to reading your ideas.

[Your surname]

[Email Signature]

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Interview Assignment email template

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It helps the company to gauge how the candidate will approach certain tasks or behave in the workplace. It’s also important for the candidate because it gives them a great chance to show off their skills.

When to send?

Assignments would usually be required after the first stage of screening and interview, possibly before a second or final interview.

What to include?

Include the assignment, with any instructions the hiring manager has given you. You will also be able to put them at ease by explaining it is a standard process and it is solely to get to know them, and their style of working better:

The role they have applied for
The name of the manager or supervisor they interviewed with
The details of the assignment
The date it must be completed by
How to return the assignment

Template Email

Email Subject Line: Interview assignment request from [Company Name]

Dear [Candidate First Name],

Thank you for attending the interview for the position of [Role] with [Manager Name]. As part of the interview process, we ask all candidates to complete the attached assignment. We do this so that we can get to know you, and your work style better. There are no right or wrong answers.

The assignment is attached, please take time to read it and let me know if you have any questions. Once you have completed it, please send it back to me via email. Note that the deadline to submit the assignment is [Date and Time].

If you require assistance or need any reasonable adjustments to be made to the deadline, please let me know.

Kind Regards,

[Your Name]

[Your Job Title]

[Company Name]

Once you have received the Assignment – email template

Thank you for sending back the interview assignment. I have passed it on to the relevant team to look at and they will be in touch with you within [Length of Time] to discuss the outcome.

[Company Name

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Effective hiring: Optimizing interview assignment emails

Why it's important to optimize recruiter emails

Test assignment before the interview

Test assignment after the interview, email signature, email design, wrapping up.

Balancing clarity and ease during email correspondence with candidates will not only ensure effective communication but also create a positive experience. Remember that a clearly defined task is already half the battle. Therefore, you need to be specific in formulating and setting an assignment.

Valeriia Samoilova,

Sometimes a single communication can decide a candidate's success or cost them a big chance. That's why it's important to pay attention to your emails at all stages of the interview process. Our article provides practical tips on how to write interview assignment requests with a focus on clarity, efficiency, and engagement so that candidates understand what is expected of them and can demonstrate their abilities. We'll also talk about how you can create professional designs for your emails on your own.

Why it's important to optimize recruiter emails

77% of job seekers view the interview process as key to joining a company, and 83% say a negative experience could deter them;
80% of candidates who receive a positive communication experience become brand advocates, recommending the company to other talented people;
75% of professionals took their current jobs due to the positive experience they had during the application process;
94.9% of job seekers prioritize knowing how to follow up after applying;
68% of candidates have quit a job application process midway because of its length and complexity;
83% of candidates believe a clear timeline would significantly enhance the recruitment experience;
70% of candidates agree that assessments help them demonstrate their potential;
31% of candidates expect to receive personalized messages about job opportunities from employers;
73% of job seekers say looking for a job is one of the most stressful events in life.

With this in mind, let's talk about how to maximize the candidate's positive experience through email communication.

Why use it:

to assess the technical or specific skills of candidates before spending time and resources on in-depth interviews;
to narrow down the pool of candidates to a higher quality one, making the interview process more efficient;
to check interest: sending a pre-interview ToR also helps assess the candidate's interest and motivation.

Email structure:

Introduction: Start with a brief introduction and the company name, thank the candidate for their application, and express your interest in considering them for the position.
Purpose: Clearly explain the reason for the test task and how it fits into the overall recruitment process.
Task details: Provide a detailed description of the task, including objectives, expected outcomes, and any specific instructions or resources the candidate may need.
Timeframe: Set clear deadlines so that the candidate has enough time to complete the assignment without being rushed.
Support: Provide contact information for any questions or clarifications about the written assignment, showing support and openness to communication.
Next steps: Outline the next steps after the assignment is submitted, including how and when the candidate can expect to hear from you or receive details about potential interviews.

If you haven't spoken with the candidate before and need to send a test task, I recommend first sharing key and compelling details about the company, including a team photo. Then, detail the stages of the recruitment process, highlighting the inclusion of a test task, its purpose, and the benefits it offers to the candidate.

Here are a few general tips for when you need to send a test assignment:

Use a friendly tone: Even in professional correspondence, it's possible to maintain a light and friendly tone. Let's not forget that there's a living person on the other side of the screen ❤.
Be specific in formulating the test and setting the task: Clarity of instructions helps avoid misunderstandings. It's necessary to thoroughly describe all details, including deadlines. Present steps or requirements clearly and sequentially, but do so in a friendly manner without turning the email into a set of strict rules. A clearly stated task is already half the success.
Use simple and clear language: Avoid overly complex or specialized jargon and formalism.
Show care and humanity: It's possible to include small personal remarks or demonstrate care and interest, for example, by inquiring about their workload and noting that we can meet them halfway by slightly adjusting the deadlines. We strive to make the correspondence warmer and more personal.
Offer help and support: Make it clear that you're ready to answer questions or provide additional information if something is unclear to the candidate.
Conclude the email positively: Express hope for further cooperation or thank the candidate for paying attention to the email.
сheck the email for mistakes and proofread it;
structure your message: Use paragraphs, lists, and bullets to organize the text; this not only makes our email with the test clearer but also makes it easier to perceive the information.

I'll add, just in case, that we do not go beyond the bounds of friendly-professional communication. In any interaction, it's important to remain humane, polite, and caring.

Test assignment template by Stripo

verification : After interviewing candidates and selecting the top few, a test assignment finally confirms their suitability based on practical skills; most often, it is a second or final interview;
analysis: At this stage, the company can analyze the candidate's approach to problem solving, creativity, and ability to cope with the real tasks that the job entails.
Personalized approach: Start by referencing specific topics or discussions from the interview to personalize the email and increase the candidate's interest.
Rationale for the assignment: Explain why you're sending them this assignment now, focusing on its importance in further assessing their suitability for the role.
Necessary instructions: As before, provide comprehensive information about the task, expectations, and evaluation criteria.
Deadline: Clearly communicate the deadline, making sure it is reasonable given the complexity of the task and the candidate's potential current employment.
Availability for questions: Offer the candidate the opportunity to contact you if they have any questions, emphasizing your commitment to a transparent and communicative selection process.
Acknowledgement: Recognize the effort and time the candidate has invested in this stage of the process and express your appreciation for their continued interest in the position.

If you have already communicated at the preliminary stage of the interview, then address the candidate in the follow-up email like this: "Thank you for choosing to spend time with our company. We hope this experience will be useful for you." Be polite and friendly.

As always, a test assignment should contain clear instructions. But I think at this stage, it is also important to sell the company and the idea so that candidates feel the value of the brand.

If you are not sending a mass email but writing to an individual directly, you need to personalize it. Use the candidate's experience in technology or other areas as something that interests you in them. For example, "I saw that you have experience with Java and Kotlin technologies. Our project is currently migrating to these technologies, and your expertise would be very useful."

I agree that it's a good idea to make the email more personal. We can mention the experience the candidate talked about in the interview and explain how it will help in accomplishing the task.

In this article, I want to highlight the importance of your email signature , which significantly enhances the professionalism and credibility of your communications. It should contain essential information such as the manager’s name, position, and additional contact details, including your phone number, LinkedIn profile, and other relevant links. Consider adding a link to employee reviews of your company; this can provide candidates with valuable insights, helping them make a more informed decision about joining your organization.

It is also important to note that emails lacking signatures might not align with specific regulations, risking classification as spam. By including a signature, you boost the likelihood of your emails being delivered successfully.

(Source: Stripo email signature)

Would you like to create a similar signature in a couple of minutes? Use Stripo's signature editor for free.

We reviewed examples of emails with a test assignment and discussed their content. But what if I told you that you can actually create their designs by yourself in a matter of minutes?

Stripo has several solutions for this:

ready-made interview assignment email templates — you can use a variety of designs and edit them for your own purposes;
modules — prepare, save, and combine the elements in your recruitment emails;
custom email design — when you need to create something unique.

With our email editor, you don't need to know HTML and communicate with designers and developers. You can build professional emails on your own in minutes.

Sending an Interview Assignment Example Email Template

Download this Sending an Interview Assignment Example Email Template Design in Word, Google Docs Format. Easily Editable, Printable, Downloadable.

During the hiring process, you will need to test the applicant's qualifications. This is done by sending assignments during the interview process. To save yourself the hassle of starting from scratch, and use our Sending an Interview Assignment Example Email Template. Download now to get that task done real quick!

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, Google Docs

Assignment email to candidates template

Assignment email to candidate template is for you to use if taking assignments is part of your hiring process. some positions require some specific skills, particularly technical roles. testing those skills with appropriate assignments and evaluation tests is necessary for finding the best candidates and hiring the best employees..

How to send assignment email to candidates?

Informing candidates about all the specifics of the test or assignment increases the chances of good performance, and it also enhances a better candidate experience. Make sure to have a very clear subject line that also includes the time frame and deadline for taking the assignment.

In addition, make sure that the link to the assignment, an attachment or any other form of the test is included in the email. Give a few instructions on how to take the test, and make it clear about what is expected from them to do.

After you have received their assignment, make sure that you send a short thank you email just so that they know that you have received it. You can also tell them about what to expect next.

Template for assignment email to candidates

Email subject line: Assignment for the {Job_title} position

Dear {Candidate_Name}

Thank you again for applying for {Job_title} position. As a part of our selection process, we send assignments to selected candidates, and you are one of them!

In the attachment, you will find the assignment itself as well as detailed instructions about how to complete the assignment. Please make sure to read all the instructions as they will help you complete the assignment more successfully.

In this assignment, there are no right or wrong answers. The assignment mostly consists of situations relevant to {Job_title} position, and we want to evaluate your skills and behavior when facing situations like that.

The due date to return the assignment is {X date}.

If you have any other questions about the assignment, please don't hesitate to ask!

Good luck with the assignment, and I am looking forward to reading your answers,

{Your name}

{Signature}

Template for an email notifying candidates about the received assignment

Dear {Candidate_Name},

Thank you for completing and sending over the assignment. Our {department name} team will review and evaluate your answers. After that, we will get back to you with detailed feedback and any further information we may have.

Enjoy the rest of your day, and please don't hesitate to ask any questions you may have!

Need more HR and recruiting templates like this assignment email to candidates? Check templates for Human Resources and templates for Recruiters .

Do you use a modern recruitment software? If not, you're missing out. See how your life can be easier. Start your free 14-day TalentLyft trial.

Similar to this, further reading by topic.

How to write an interview invitation email [with email templates]

Your interview invitation email can make the difference in whether a candidate accepts a job offer.

Timree Best Jan 27, 2022

13 min read

Interview invitation email - blog - header

Experience scheduling automation for yourself!

Create a Calendly account in seconds.

On the surface, inviting a candidate to an interview seems easy. Just write a snappy email subject line, suggest a reasonable time to chat over Zoom, and send a link, right?

Not if you want to find the best people for the role.

Understanding how to write an effective interview invitation email can make all the difference in whether a candidate accepts a job offer. Here's what you need to know to make your invites more engaging.

What’s so important about interview invitation emails?

First, let's examine why a seemingly simple email can have such a far-reaching impact.

It’s no secret the job market has transformed radically. The unemployment rate has fallen from nearly 15% in April 2020 to just 3.9% in December 2021 . Still, the current labor force participation rate is the lowest in 45 years .

Job seekers have an incredible amount of power in today’s market. Consider these recent surveys:

73% of Americans feel “newly empowered” at work and can make positive changes to their work/life balance.

Job seekers can now land a new role with just 1–3 months of searching . (The average was 5 months in 2018.)

82% of passive candidates evaluate a company’s brand and reputation before applying for a role.

Nearly 60% of candidates have declined a job offer because of a poor experience during the hiring process .

Candidates can afford to be selective about where they go. Your invitation sets the tone for the entire interview process and makes a critical first impression. If your interview request seems impersonal, lacks details, or has unclear instructions, job seekers may decide your human resources team doesn't care about them or their goals.

Similarly, burying the candidate in back-and-forth interview confirmation emails and scheduling changes could make them see your organization as inefficient or even annoying. (And how much worse would communication be with actual employees?)

Job seekers have plenty of other opportunities where they can spend time and effort. A good interview invitation email entices those candidates to focus on yours , and requires a combination of logistical details, an engaging tone, and efficient processes.

With a little planning, you can create interview invitation emails that show the interview process will be a positive experience. That takes the pressure off candidates so they can focus on preparing for the interview questions. This guide shares tips and templates to put you on the right track.

Nailing the tone and style of your interview invitation email

Writing interview invitation emails is a delicate balance. With multiple candidates to schedule, you might not have time to fully personalize every invitation. However, a formulaic or generic request will sound robotic and hurt your chances of engaging job seekers. (If you need immediate help, jump down to our sample templates .)

It’s critical to get the tone right for your scheduling emails because it sets the mood for the entire interview process. Even though they are in the driver’s seat of today’s job market, a staggering 93% of job interviewees feel anxious going into an interview. (No wonder when they’ve already stressed over the job application and cover letter.) Your invitation is the first opportunity to diffuse tension, build rapport, and create a better candidate experience .

Your goal is to connect with job seekers. Use upbeat, conversational language in your message to be approachable and engaging. (What good is an invitation if it doesn't sound inviting?) This approach creates a welcoming atmosphere that’s less intimidating, so the candidate feels comfortable asking follow-up questions and clarifications.

You also want to be concise. Focus on the information the candidate needs most for the interview, using bullet points to separate important information and bold text to highlight details. Make sure no information gets lost or appears confusing to the candidate. (Also, be sure to watch for pesky typos.)

Finally, remember your invitation email should reflect your brand. Adopting a tone that doesn’t mix with your company’s communication style isn’t authentic. Candidates will notice the difference as they have more interactions through the interview process, and may engage with companies with more consistent messaging.

5 must-have interview invitation email details

With your tone set and goals in sight, it's time to start writing. In order for your emails to successfully woo potential candidates, you need to include all the details those candidates need to thoroughly prepare and (hopefully) knock that interview out of the park.

1. Job title

Your candidate may have applied for different roles in your company. After a brief greeting, you should clarify exactly what job title your candidate will be interviewing for. Including role specifics upfront eliminates potential misunderstandings and helps the candidate conduct additional research to prepare for the interview.

Try linking the job title to the careers page on your website or including it in an attachment. This approach not only makes the job description details easy for candidates to find (especially for passive candidates you contacted first), but also keeps your email short and more engaging.

2. Job interview location

Remote job interviews.

Video interviews and phone interviews have quickly become the norm in hiring processes. Depending on your communications tech stack, you should provide:

Links for accessing a videoconference (Webex, Zoom, Google Meet, Microsoft Teams, GoToMeeting, Skype)

Conference phone call dial-in, meeting ID, and access code numbers

Provide the conference call information in a one-touch format so candidates can focus on their notes instead of access codes — especially when they’re on the go.

In-person job interviews

Job seekers interviewing onsite need your address at the very least — including the building name and your floor. (You know your company’s exact location, but don't assume your interviewee does.) To help candidates avoid last-minute delays or confusion, provide instructions for getting to your office and accessing the premises, such as parking options, nearby public transit stations, landmarks, tips for navigating the area, and any check-in procedures.

Make your address a Google Maps link. That way the candidate is just a click away from personalized directions to your office.

3. Details about the hiring manager and other interviewers

Interviewer names.

Names are important, especially when multiple interviewers are involved. For each one, list their first and last names as well as their title so the candidate knows exactly who they'll be speaking to. Because the order of interviews depends on each person’s availability, be sure to highlight which one is the hiring manager.

Provide links to the interviewers’ bios and/or LinkedIn pages. Connecting candidates with these details makes it easy for them to get to know the interviewers and find common ground beforehand.

Interview times

Specify the start and stop times for each interview. The hiring team may enjoy extended discussions, but you must be respectful of the candidate’s time. Showing the expected length of interviews throughout the day helps the candidate and the hiring team budget time accordingly. (Seeing all the interview times together is also an opportunity to see if the candidate needs any break times between interviews.)

Interview topics

Lay out the discussion topics for each interview. One might be a "getting to know you" chat, while another is a more intense conversation that tests the candidate's knowledge and skills. Either way, you should make the agenda clear so your potential hires can prepare accordingly.

4. Additional information and assistance

Outside of providing the what, where, who, and when of the interview, your invitation can contain additional information that helps the candidate shine.

Background. Provide links to any pages and resources that will help the candidate get a better feel for the organization, the group their role would support, your company culture and values, and more.

One-on-one vs. panel interviews. In case it’s not obvious from the list of interviewer names, be sure to specify when the candidate will be meeting with more than one interviewer at the same time.

Tests. Some roles require candidates to demonstrate their skills, such as analyzing a case study or conducting a coding exercise. Candidates should know about any tests ahead of time so they can be mentally prepared.

Supporting material. Let the candidates know any other materials they should bring to make the interview more productive, such as a portfolio, redlines, code samples, or other work examples.

If this is too much information to include in your invitation, try compiling it in an attachment. For example, Calendly uses a Candidate Interview Guide. This document shares details about the interview format, tips for a successful interview, an FAQ section, and links to company information.

“ Providing interview guides sets a person up for success. Candidates can tell that the company doesn’t want to see them fail, but wants to partner and advocate for them. ”

Brianna Jackson

People Operations Manager at Calendly

Above all, avoid “sneak attacks” — something unexpected that catches the candidate off-guard and makes them defensive. This creates a stressful (if not antagonistic) environment that undoes all your work creating a positive interview experience and drives away good candidates.

5. Contact information

Finally, you should include contact information of anyone that can help the candidate when they need it. Of course, your own details should already be in your email signature. But you should include contacts for other people supporting your team.

For example, there may be another recruiter or coordinator responsible for scheduling changes or who can help the candidate test their video setup before the interview. Speaking of which, it can also be helpful to list a tech support phone number that can help if the videoconference link won’t work when the interview begins.

What to avoid in an interview invitation email

While it’s helpful to know what makes an interview invitation more engaging, it’s equally helpful to know what can cause candidates to disengage with your interview process.

“ I’ve heard quite a few interview horror stories. Candidates don’t hear back from recruiters for days, or they are unclear about next steps or where they are in the process. The recruiting/interviewing process sets the tone for the company. It gives great insight into what to expect from an organization if you’re hired. ”

To avoid that pitfall, you should avoid a few things when inviting a job candidate to an interview.

Radio silence. One of the worst feelings for a job seeker is being left in the dark. If they have questions that go unanswered for days or weeks at a time, they’ll move on to another opportunity. You should be responsive and have regular touchpoints with candidates, especially if there’s a large gap between the invitation and actual interview. It’s a best practice to set reminders for these check-ins.

Avoiding relationships. A good interview process isn't transactional, and the interview invitation style and attitude should reflect that. It’s helpful to look at the invitation through the relationship-building approach of a customer service team member.

No personality. Email is not so much tone-deaf as tone- neutral , which can leave a lot open to interpretation. That’s not good when people can’t tell what’s serious or sarcastic more than half the time . Letting your personality shine through in your communications helps eliminate a candidate’s potential uncertainty about tone. Even when you’re in a hurry, take the time to write naturally and positively. Doing so sets up a good candidate experience and helps reinforce your brand.

Automate interview scheduling to improve your entire recruiting process

A major hurdle with interview requests is finalizing the schedule. Candidates aren’t always available for the proposed times in the interview details, so you should be accommodating to their schedule. Flexibility goes a long way in helping them feel more engaged with your interview process. If you need to reschedule, you can suggest a few available time options and ask the candidate which matches their availability, or you can ask them what times work and build the interviews around their schedule.

However, it’s much more effective to automate rescheduling and remove the back-and-forth entirely. Fortunately, tools like Calendly enable you to provide candidates with a calendar that shows when your interviewers are available. Candidates can then self-select the time that works best for them — no extra emails or calls needed. Automating interview scheduling not only saves time for the candidate, but also helps your recruiting team devote more time to finding good candidates.

Calendly is especially useful for automated pre-interview reminders to ensure the candidate stays engaged with the interview process. You can customize the reminders to revisit important interview details from the invitation, or provide new information if anything in the interview schedule has changed.

Use the reminders to ask clarifying questions or reinforce items from the phone screen interview questions, such as confirming whether the candidate prefers remote, in-person, or hybrid roles, or if the role is part-time or permanent. The questions can be a trigger for candidates that aren't the right fit to self-select out of the interview process, saving your team more time.

“ I am super impressed with recruiting automation. It’s incredibly structured and robust. Documentation is included at every step. Using Calendly to schedule interviews immediately provides you with the contact information of interviewers, which is so critical for follow-ups. ”

Job interview invitation email samples.

Today’s job market places many demands on recruiting teams trying to meet their goals. With so much going on, it can be hard to find time for writing an interview invitation. (That’s probably why you’re here.) Email templates can be helpful for structuring your invitation and saving time, so long as you're aware the circumstances for each interview can vary. Having several email templates will help you use the perfect tone for your scheduling emails.

To help you get started, we’re sharing our own recruiting team’s interview invitation email templates. Feel free to use them as-is, or personalize them to suit your company’s tone and brand.

Keep your emails short and engaging by moving information like arrival logistics and candidate guides to an email attachment or linked webpage.

Email template 1: Video interview / phone interview invitation

We use this one the most. We typically use Zoom for videoconferencing. If you prefer Webex , Google Meet , Microsoft Teams , or GoToMeeting , simply replace that information with the details from your preferred video meeting platform. If there will be multiple interviews, be sure to include the links for each videoconference.

Hi [candidate name],

It looks like you're getting ready for an interview with us here at [company name], so we wanted to send you some great resources to help you prepare. You are confirmed for a remote interview [interview date(s)]. Your interviews will be video interviews via Zoom. Your interview schedule is below.

The attached document will provide you with answers to frequently asked questions and our best interview tips. There is also an 'About Calendly' section and a 'How We Evaluate' section that is filled with curated content that will help you shine.

Your interviews will take place via Zoom. In terms of connecting to your interviews, at your interview start time you will simply click on the link provided below for the respective interview. Please download Zoom prior to your interviews and test your Zoom settings so you are prepared. Please click "Add to Calendar" to add the interview invites to your personal calendar and to access all of the necessary Zoom information for your interviews.

[interview date] — Remote Interview Schedule

Date/Time: [interview date(s)] [interview start time–interview end time] (note: include time zone)

Interviewers: [interviewer name] — [interview role: hiring manager, teammate, vice president, etc.]

Zoom: [insert Zoom link]

Passcode: [insert Zoom passcode]

Let me know if you have any questions and we look forward to meeting you!

Kind regards,

[your name]

[your contact information]

Email template 2: In-person interview invitation

Many workplaces are transitioning back to an in-office environment. If you’re inviting candidates to interviews onsite, try using this template to share the interview day details. This example includes the topic each interview will discuss.

Hi, [candidate name],

I hope your day is going well! You are confirmed for an onsite interview [interview date and start time] . Your interview schedule is listed below.

We are located at [company address] on the XXth floor of the [building name]. Parking and arrival logistics are attached to this email. When you arrive in our suite, check in on the iPad provided in the waiting area. Please try to arrive 5–10 minutes early for a tour of our office.

Interview Schedule

10:00 am–10:30 am: Cultural Interview with [interviewer 1 name]

10:30 am–11:00 am: Leadership Interview with [interviewer 2 name]

11:00 am–11:45 am: Teammate Interview with [interviewer 3 name]

11:45 am–12:15 pm: Hiring Manager Interview [interviewer 4 name]

Good interview requests bring great candidates

Don't overlook the power of a well-crafted interview invitation email. The tone you set and the information you include in your scheduling email can make all the difference — not only in whether or not a potential candidate accepts your interview request, but also in how well they prepare for the interview questions.

Remember to maintain a friendly, approachable tone in your communication, be flexible with your scheduling arrangements, and include all relevant information. This will help you make a good impression on potential new hires, making them more likely to accept your interview request and eventually accept a job offer.

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Boost your recruitment game: Must-have templates and tips for interview invitation emails

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Interview Assignment Example-Template-Format | Pocket HRMS

Interview assignments are an integral part of contemporary interviews. They help the recruiters with brilliant insights as to the thinking pattern of candidates and understand their aptitude for working. On the other hand, it is a great avenue for the candidate to showcase their skill set as well as stand out from the crowd.

Since the assignment helps the interviewer understand the candidate’s problem solving and analytical skills better, it is used by recruiters whenever a technical position is being filled. Irrespective of how the candidate fares during the interview, the recruiter might still go ahead and hire a poorly performing candidate solely due to the fact that they were able to complete the assignment on time and were able to explain it well.

Importance of The Assignment

Interview and interview questions are an essential part of any recruitment process. However, what really helps the recruiter narrow down their search is the assignments and the way they are completed. If you are a candidate applying for any position where analytical skills and problem-solving is involved, then you can be sure that you will be asked to complete some form of assignment by the recruiter. Nowadays, even positions requiring creative thinking also requires the candidates to fulfil some assignments for their interview.

The assignments help the HRs understand the thinking pattern of candidates. It also gives them a good overview of their abilities. This helps them weed out others who might not be suited for the vacant position. The way the candidate approaches the problem at hand also helps in understanding whether they would enjoy the daily challenges of their job while they work in the company. Hence, based on how they complete the assignment, the HRs can make a sound decision.

On the other end, the candidates themselves can benefit from the assignments given by their recruiters. It provides a window for them to understand the kind of challenges they might face while undertaking their daily duties. It is also a chance for them to showcase their talents and abilities in a practical situation and hence, it would also help those candidates who might be a bit reserved.

Why is an Assignment requested by The Hiring Manager?

As we have established, the interview assignment and the way it is completed helps HR understand various kinds of parameters and abilities of candidates. However, there are other reasons too where the recruiter might request the candidate to complete some assignment for their interview.

One common example is to verify whether the aptitude and qualifications mentioned in the resume are legitimate. A candidate might have the necessary qualifications, yet, may not be capable enough to face the daily challenges while working in the company. Hence, providing them with a challenge will expose them to the daily work which would help them make the right choice.

If you are being asked to submit an assignment towards the end of a hiring process, you can be almost sure that you have stiff competition and you are being asked to complete the assignment by the recruiter to help them decide between you and your competition. In this case, it is vital that you understand what the company is looking for and tweak your assignment accordingly to increase your chances of being placed.

Email Template for Requesting Intake Meeting | Pocket HRMS

Interview Assignment Email Checklist

Before furnishing your candidate with the assignment email, kindly check whether the following pointers are covered and conveyed clearly:

1. The expected outcome

2. the deadline to submit the assignment, 3. contact information for resolving any doubts related to the assignment, 4. an example, a link or an attachment with all required instructions, 5. the exact timeline of the assignment, 6. the instructions for submitting the assignment, the interview assignment template.

Email Subject Line: Assignment for the position of [Job title]

Dear [Candidate Name]

Thank you once again for applying for the role of [Job title]. As part of our hiring process, we have decided to send assignments to talented candidates such as yourself!

In the attachment, you will find the assignment along with detailed instructions about completing and submitting it. Kindly read and follow the instructions in order to complete it successfully.

I wish you to understand that there are no right or wrong answers in this assignment. It mostly consists of situations relevant to the position being offered, and we want to evaluate your behaviour when facing situations like that during the course of your work here.

Kindly note that the due date to return the assignment is [Due Date].

If you have any questions or doubts about your assignment, make sure you contact me here. Wishing you the very best with the assignment, and I am looking forward to reading your insights.

[Your name]

[Email Signature]

Reply To Job Application Acknowledgement Template | Pocket HRMS

Template for informing Candidates about the receipt of Assignment

Dear [Candidate Name],

Thank you for completing and sending over the assignment within the defined timeframe. I hope you have followed all the instructions of this assignment.

Our team will review and evaluate the answers to your assignment. Once it is done, we will get back to you with detailed feedback and any further information we may have. I hope your insights help us understand you better and moves you forward with the hiring process.

Wishing you a good day, and please don’t hesitate to contact us with any doubts you may have!

[Signature]

Download Interview Assignment Template[FREE]

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How To Write an Email For Submission Of Assignment

Welcome to this informative article that will guide you on how to write an effective email for the submission of your assignment. If you’re unsure about how to draft an email for submitting your assignment, this article is here to help you!

Table of Contents

What To Do Before Writing the Email

What to include in the email.

When composing your email for assignment submission, it’s important to include the following parts:

Subject Line

Begin your email with a polite and professional greeting, such as “Dear Professor [Last Name],” or “Hi [Instructor’s Name],”. Use the appropriate salutation based on your relationship with the recipient.

Introduction

In the body of the email, mention any relevant details or specific instructions provided by your instructor. Clearly state that you are submitting your assignment and acknowledge the due date. If there are any additional comments or questions related to the assignment, include them here.

End your email with a courteous closing, such as “Thank you,” or “Best regards,” followed by your full name and contact information. This shows professionalism and makes it easy for the recipient to respond if necessary.

Email Template – Assignment Submission

Subject: Assignment Submission – [Course Name] Dear Professor/Instructor [Last Name], I hope this email finds you well. I am writing to submit my assignment for the [Course Name]. The assignment is attached in the required format. I have completed the assignment as per the given guidelines and it is ready for submission. The due date for the assignment is [Due Date]. If you have any further instructions or clarifications, please let me know. Thank you for your time and consideration. I look forward to hearing from you soon. Best regards, [Your Full Name] [Your Contact Information]

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The best recruiting email templates for all scenarios

Recruiting email templates are pre-written emails that recruiters and hiring managers use to communicate with potential candidates. They streamline the recruitment process, ensure consistent communication, and save time. They can be personalized and used for various scenarios like scheduling interviews, providing feedback, or making job offers.

Nikoletta holds an MSc in HR management and has written extensively about all things HR and recruiting.

The-best-recruiting-email-templates-for-all-scenarios-blog

Busy hiring periods call for quick solutions, especially if you’re working in leaner teams with a leaner budget and your management has asked you to fill a large number of roles in a short time. Here, we provide recruiting email templates that can help you speed up a crucial element of the recruitment process.

Communicating with candidates takes time but probably not as much as you’re currently spending. Well-crafted recruiting email templates will help reduce your workload and can give you direction to get the tone and structure right. This way, sending a recruitment email is not only efficient but can also foster a positive opinion of your employer brand.

Keep in mind that the best recruiting templates leave enough room for personalization, which makes candidates more likely to respond . If you’re using an applicant tracking system (ATS) like Workable, customizable templates are automatically part of the hiring process.

Here’s a list of recruiting email examples for different scenarios, from sourcing candidates to onboarding new hires, inspired by the templates we use here at Workable:

Source a candidate

If you source via email regularly, you can save a lot of time by using a recruiting template. This template should communicate your eagerness to talk to a candidate and it should be highly customized, since making an excellent first impression is crucial. A passive candidate won’t respond to a bulk email. Tell them what you liked about their profile and how you think they could be a great addition to your team. Your tone should be casual and inviting. Also tell them what you can do for them, providing an incentive for them to follow up with you.

Short example:

“Hi …, I came across your profile on … and was immediately impressed with your experience in … I think that your expertise in … would help us in [this] project we’re working on. I’d like to talk to you further so I can get to know you better and introduce our company to you.”

Here’s a full version of a passive candidate email template .

Related: How to source passive candidates

Schedule a phone screen interview

This will probably be the first time you communicate with a job applicant . You don’t necessarily need to personalize this email but make sure it draws your candidate’s attention. Use the tone that better represents your company (at Workable, we use an informal tone). Say that the candidate’s application looks interesting and that you would like to talk to them over a call . Propose a time on the spot.

“Hi …, thank you for your application. Your profile seems like a good fit for the position of [insert position]. I’d like to schedule a short introductory call so we can get to know you better and discuss the role and [company name]. Are you available on…?”

Here’s a full version of a phone interview email template .

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Send an assignment

The tone of an assignment email during the interview process should be mostly informative so you’re able to keep personalization to a minimum. Say what the assignment, or candidate assessment test, is about and what it measures. State the deadline and any other specific information. Close this email by inviting the candidate to contact you if they have any questions.

It’s important to get this email right. If you leave out important details, you might lose time answering clarification questions and a good candidate might perform poorly due to unclear directions.

“Hi…, we’d like you to complete this assignment as part of our hiring process. It’s meant to assess your skills in… and give us an idea of how you approach …. Please send us your answers by [date/time frame]. I’ll be glad to answer any questions, so feel free to contact me anytime.”

Here’s a full version of an assignment email template .

Invite candidates for an interview by email

Some recruiters call candidates to schedule interviews for a more personalized approach, but an email provides information that candidates can refer back to and respond to in their own time. Your email should invite candidates to an interview and give them an idea of what to expect. Again, personalization isn’t needed, but do craft an interview email that is both informative and welcoming.

“Hi …, our [hiring manager] reviewed your work sample and she’d like to have an interview with you in our offices. You’ll be able to discuss the role of [title of open position] and ask any questions you have about [company name]. Could you make it on [date]? Please let me know so I can send you a calendar invitation. We’re looking forward to meeting you.”

Here’s a full version of an email template for scheduling an interview .

Send mass rejection emails

Sending rejection emails to applicants can only be to your benefit if done right. A good ATS will help you send mass candidate rejection e-mails so you won’t lose time writing every single one from scratch. Make sure to customize the template though if needed. For example, if you’re disqualifying candidates after an assignment, mention that you reviewed their assignment carefully and thank them for their effort. As with any rejection email, be more sensitive and formal than in your usual communications. If possible, offer to send individual feedback to earn a candidate’s respect and help them improve in the future.

“Hi …, thank you for the time you spent on the assignment/your application. We’ve reviewed it carefully but we regret to inform you that we didn’t select you for further consideration. Competition was very strong and we decided to go in another direction. Thank you for your interest in our company and we wish you best of luck with your next steps.”

Here’s a full version of a candidate rejection email template .

Reject a candidate after an interview

Rejecting someone who you haven’t met or have only briefly spoken to on the phone may be easy. But, a face-to-face interview calls for a highly personalized candidate rejection e-mail . You can follow a template to make writing the rejection easier, but make sure you customize to fit the candidate. Use a friendly and informal tone. Say that you liked meeting them (if possible, add a line about what you liked most about their resume or interview performance). Wish them well and encourage them to keep an eye on any new positions, if you feel they’d be a good fit for future roles .

A more personal approach may sooth the candidate’s disappointment and can be a decisive factor in how they rate their candidate experience . Even if they were rejected, people don’t forget that they were treated with respect and consideration.

Here’s a full version of the post-interview rejection letter template which you can customize to meet your needs.

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Follow up with candidates not showing up for interview

Having candidates miss their interview without explanation is an unpleasant experience for hiring teams. But even more unpleasant is preparing a follow up email afterwards when vexation and disappointment are the prevalent emotions.

You might decide to not send an email at all (which would be fine considering the candidate is probably not that interested). But sending an email will help you preserve your employer brand and also allow for cases when something serious happened to the candidate. A no show interview email template will help you send a short and simple email without starting from scratch.

Hi …, We didn’t see you at our scheduled interview today so we assume you’re not interested in the role anymore. If you still are however, please let me know. All the best, …”

If the candidate is a European citizen, their personal data is protected by the GDPR. This means that if you decide to keep their data on file, tell them so and link to your privacy policy.

Here’s a full version of an interview no-show email template .

Related: Learn how to respond professionally to an interview no-show .

Follow up with successful candidate after interview

The best candidates will probably interview with other companies and receive other offers. This means that if a candidate is successful in their main interview, you need to move fast to keep them in your hiring process. If the next step is an offer, send the job offer email (your ATS could help you do that quickly). If there’s another step in the process (like an executive interview), use an email template to send email to your successful candidate more efficiently.

Hi …, Thanks for interviewing with us, our hiring team was very excited to meet you. You impressed us with your skills and we believe you’ll fit well in our team. As one of our finalists, the last step of our hiring process is a short [meeting/ call] with our [CEO/ COO]. Can you make it at [time and date]? Please let me know until tomorrow so we can schedule the [meeting/call].

Here’s a full version of an email to successful candidate after interview.

Give interview feedback

If you have offered to send feedback to candidates (which is a good way to enhance candidate experience), expect most of them to take you up on your offer. It’s often useful to refer to a template, even to send individual feedback, to make sure you say what you need to and get the tone right. Remember to include both positive and negative feedback. First say what you liked about the candidate’s performance in a test, interview or assignment. Be honest as false praise won’t help the candidate. Then, share the negative aspects. Always frame negatives as areas of improvement, so as not to sound accusatory or critical.

“Hi …, overall you performed well in [interview/assignment/etc] and you clearly have a lot of potential. We particularly liked the way you … and were very pleased with …. But, there were some mistakes that put you at a disadvantage compared to other candidates. You may need some more practice on …. as well as improvement in ….. I hope this will be useful to you and wish you all the best.”

Here’s a full version of an interview feedback to candidates email template .

Send an offer

The job offer email is easy to standardize as it’ll probably be the same for most people. You should use an enthusiastic tone for this email (you’ve found what you were looking for after all). This email could be the same as your official offer letter or separate from that which will include details on compensation and benefits and could be sent as attachment to the email. Use either a formal or informal offer email depending on your company’s voice.

Hi …, we’re excited to offer you the position of [role]. We enjoyed getting to know you during our hiring process and we can’t wait to see what you’ll achieve as part of our team. Your expected start date is [date]. I’m enclosing a full offer letter as an attachment so you can see the compensation and benefits we offer. Please let me know if you accept our offer by [date]. If you have any questions, I’d be happy to answer them. Best,…

Here are full versions of our job offer email and formal offer letter templates.

Welcome your new hire

There’s a hazy line between where hiring ends and onboarding begins. Once your new hire accepts your offer, send them a welcome email . Express your enthusiasm for your new hire and share important information. Personalizing this letter isn’t necessary, so make sure you’ve got it right from the start.

Dear [Employee’s name], We are all really excited to welcome you to our team! As agreed, your start date is [date.] We expect at our offices at [time]. Our dress code is [casual/ business casual.] Please bring your ID to show at the reception. We’ve planned your first days to help you settle in properly (you can find more details in the enclosed document). You’ll have plenty of time to read and complete your employment paperwork and we’ll be there to help you during this process. If you have any questions, feel free to email or call me and I’ll be more than happy to help you. Best, …”

Both the new hire’s supervisor and the HR department could send a new hire welcome email.

Explore all of our email templates for recruiters, hiring managers and HR. A full library of templates is just one way Workable will save you time in the recruiting process. Try it for free for 15 days and see how our all-in-one recruitment software can improve hiring for you and your team.

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Sending an assignment to an applicant as part of the interview process

Job interview templates, search tools and templates.

Email Subject Line : Assignment for the [Job_title] position

Hello or Dear [Candidate Name],

Please find the assignment that will be part of our interview process attached. To assist you in completing the task, I have included some instructions.

Remember that there are no “correct answers.” The assignment part of our interview is intended to test your abilities and give us a sense of how you tackle tasks that are pertinent to the [Job Title] role.

We would appreciate it if you could send this to us [by X date or within X time range]. If you have any questions, do not hesitate to reply back to this email.

Good luck with the assignment,

[ Your name ]

[Signature]

[When the assignment is given]

I appreciate you completing the assignment by the deadline. As soon as our team has reviewed it, we will respond to you with our feedback.

I hope you have a good day.

[Your name]

Don’t forget to share:

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Job Interview Tips

How to Write a Follow-Up Email After an Interview: 6 Templates

Post-interview follow-up emails are the cherry on top of your job application.

They keep you on top of interviewers’ minds, make you look resourceful and proactive, and might even help you make it to the next round.

But how do you write one that’s memorable? When should you send it? And what if they don’t respond?

In this article, you’ll learn:

How to write a thank-you follow-up email at various interviewing stages
How to nudge an unresponsive recruiter with a follow-up email
How to write a follow-up email if you get another offer
When to send a follow-up email, how to structure it, and how to create your subject line

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Why Are Follow-Up Emails Important?

In a survey of US interviewers , 34.3% reported that thank-you follow-up notes are very or moderately important. It’s not that a follow-up email will make or break your chances but it’s a great addition to your interviewing process.

And this doesn’t only apply to the US. I interviewed Ivana Andrejic, an IT recruiter specialist working mainly with Eastern and Central European candidates. Although she said she hardly ever receives follow-up emails, she still remembers the candidates who take the time to send them. In her opinion, follow-up emails can definitely help candidates stand out.

Pamela Skillings, an interview coach and career counselor with extensive experience as a hiring manager, agrees.

“For me, getting a thank-you email just confirms that the candidate is seriously interested and has good follow-up/communication skills. I do think it’s possible that a well-written follow-up could boost my opinion of someone who seemed well-qualified but didn’t wow me in the interview. Plus, I have noticed that fewer candidates are sending thank-you emails lately. For me, that just means it stands out more when somebody sends a nice email.”

A well-written follow-up email will let you:

Express your appreciation for the interviewer’s time
Reinforce your interest in the role and your qualifications
Clarify certain information or address any concerns that arose in an interview
Sell yourself and build a better reputation
Stand out from other candidates, build rapport with the interviewer, and simply prove you’ve got good manners.

Not sending a follow-up email won’t ruin your chances of getting a job (especially if you’re a suitable, experienced candidate), but it might make raise doubts about your level of interest in the position, Pamela says. Sending a generic one, in turn, will make you look lazy.

TL;DR: Take some time after the interview to write and send that follow-up email. It will keep you on top of the interviewer’s mind and demonstrate your knowledge of interviewing etiquette. Studies found that great answers to interview questions matter as much as following interviewing etiquette (that includes sending a follow-up email after an interview, among other things).

Some interviewers won’t notice or care, but for others, it might be an important factor. “Recently, I was speaking with a CEO who was hiring for a senior sales role and she told me she now sees the lack of a thank-you note as a red flag after some bad experiences. I think it’s more important in a field like sales where follow-up and outreach are so important.” — says Pamela Skillings.

Post-Interview Follow-Up Emails for Different Scenarios

Not all post-interview follow-up emails are the same.

Below, you’ll see samples and templates for 6 common situations:

A follow-up email after a screening interview or phone interview
A follow-up email after the first interview
A follow-up email after the second interview
A follow-up email when the company is unresponsive
A follow-up email when you get an offer from another company
A follow-up email to stay in touch when you haven’t been hired

Follow-up email after a screening interview or phone interview

A phone interview or a screening interview is usually the very first step in the hiring process. In it, the interviewer is trying to assess if you’re qualified to enter the interviewing process. It’s just an initial screening, it’s usually very short, and it focuses on the “big picture:” your key qualifications, first impressions, and basic cultural fit.

Still, this doesn’t mean you shouldn’t send a follow-up email after such an interview — even if the recruiter found you.

Interested in continuing with the interviewing process or not, we recommend that you send a short follow-up email to express your gratitude and a) state your interest or b) politely decline going forward with the process.

How to write a follow-up email after a phone interview

You should keep this email short and simple:

Thank the interviewer for their time.
Reiterate how your qualifications align with the job description and why it makes you a great fit.
Sign off, and make sure to include your phone number and email address.

Follow-up email after a screening interview: Sample email

Subject line: Thank you for your time, Serena!

Dear Serena,

Thank you for your time today. It was a pleasure talking to you about Big Interview and getting to know how the company works. I particularly liked the notion of regular, company-wide projects that encourage collaboration across departments.

Considering my style of work, I’m confident I could integrate into the team seamlessly.

If you need any additional information, I would be happy to meet with you again, in person or online.

Looking forward to hearing from you!

Amy Schmidt

[email protected] 202-555-0113

Template you can use

Subject line: Thank you for your time, [Interviewer name]!

Dear [Interviewer name],

Thank you for your time today. It was a pleasure talking to you about [Company name]. It was interesting to learn about [a particular detail you spoke about during the call].

Considering [your qualifications, preferences, skills, or similar], I’m confident I could [describe how you can fit in with the company].

If you need any additional information, I would be happy to meet with you again, in-person or online.

[Your name] [Your email address and phone number]

Follow-up email after the first interview

The first “official” interview will usually focus on your experience, achievements, and skills in more detail.

If you came prepared and did good, this follow-up email is going to leave yet another positive impression and increase your chances of making it to the next round.

But if you feel like you could have done better — this email might help you salvage your reputation and improve your chances of making it to the second round.

How to write a follow-up email after the first interview

Start with a warm greeting and gratitude for the opportunity to interview.
Recount some positive aspects of the interview and reiterate interest in the role by explaining why you would be a good fit.
Provide a sign-off with your full name and contact information.

Follow-up email after the first interview: Sample email

Subject line: Lovely speaking to you about Kidco today

Thanks for taking the time to talk to me about Kidco today. I enjoyed discovering more about the company I’ve admired for several years now.

I was thrilled to hear about your content plans and how user-generated content fits into your strategy. Working on several user-generated content projects in the past year convinced me how important such an approach is for increasing authenticity, engagement, and community building.

I’m looking forward to diving deeper into this topic, if the opportunity presents itself.

In the meantime, should you need anything else from me, don’t hesitate to get in touch.

Hope to hear from you soon!

Best regards, Siobhan Kelly

Thanks for talking to me today about [Company name]. I’ve enjoyed [what you enjoyed the most about the interview].

I was thrilled to hear about [particular details, like plans, goals, strategies, or similar]. [A little bit about how you fit into the plans].

Best regards, [Your name]

If you’re preparing for a second interview, learn about 30+ Common Job Interview Mistakes to Avoid (Easily!) .

And if you need help with answering common interview questions, selling yourself, or negotiating the offer, check out our free course .

Follow-up email after a second interview

Your second interview with a company may be the final one, after which the company will decide on whether or not to hire you (of course, this might differ depending on the company — some will require only one interview, some will require 2–3 or more).

No matter the number of interviews, you should follow up after each . And the deeper you go, the more detailed your email needs to be.

Speaking about the second interview specifically, you need to pinpoint specific information you discussed in the interview. Outline concrete ideas on how you would achieve the goals discussed.

How to write a follow-up email after a second interview

Begin by saying thank you for taking the time to have the second interview .
Discuss specific points from the second interview that prove your qualifications.
Reconfirm your keen interest in the role and express your eagerness to move forward.

Follow-up email after a second interview: Sample email

Dear Annie,

Thank you for taking the time to meet with me today. It was lovely meeting up again and I’m now convinced that Pioneer is the perfect place for me to continue my career at.

It was great hearing about your agency’s 2024 strategy and how a new email service provider can contribute to the revenue increase. As already mentioned, I have extensive experience with Engage, as I migrated several clients’ complete email operations to that ESP, which eventually helped us double the revenue in just two quarters. Attached below is a short deck where I proposed several ideas around ESP migration and new flow setup, along with the Replenishment flow you never utilized for your clients before.

I would love to discuss it in more detail, should we decide to work together.

If you need any additional information, don’t hesitate to contact me.

Thanks again for your time and consideration, I hope to hear from you soon.

Best, Kevin Anderson

Thank you for taking the time to meet with me today. It was lovely meeting up again and I’m now convinced that [Company name] is the perfect place for me to continue my career at.

It was great hearing about [particular details discussed during the interview]. As already mentioned, [restate the qualifications that make you the best candidate and back them up with your proud achievement]. Attached below is a short deck where I proposed several ideas around [what was discussed in the call].

Best, [Your name]

Follow-up when there’s no response within the agreed time

If the interviewer didn’t get back to you within the agreed time and you want to know where you stand, you can send a follow-up email to inquire about the status of your application.

Don’t get discouraged or worry that you might look pushy. You’re being proactive and using transparent communication.

A good thing to do, though, is to wait for the deadline to pass and email the interviewer only then — not before the deadline.

How to write a follow-up email if there hasn’t been a response within the agreed time

Politely remind the recipient of your previous meeting.
State your continued interest in the position.
Request an update on the status of your application.

Follow-up email when there’s no response within the agreed time: Sample email

Subject line: Following up on the Content Writer position

Dear Monica,

Hope you’re well!

I’m checking in to ask about the content writer position status, considering that you mentioned the deadline for reaching a decision would be November 5. I’m still interested in the position and I’m looking forward to your update.

Please, let me know if you need any additional information on my side that would be helpful.

Warm regards, Marie Jenkins

I hope you’re doing well.

I’m checking in to ask about the [position name] position status, considering that you mentioned the deadline for reaching a decision would be [date]. I’m still interested in the position and I’m looking forward to your update.

Please, let me know if you need any information on my side that would be helpful.

Warm regards, [Your name]

Follow-up when you get an offer from another company

What if you’re interviewing for several positions and you get an offer from one company while still in the application process with others?

Well, you send them an email.

If you’re 100% happy with the offer you got from company 1, you can let company 2 know you’re no longer eligible for their position. You’ll want to kindly thank them for their time and effort and explain the situation.

If, on the other hand, you’re not sure whether to accept the offer from company 1 — you can let company 2 know that you got an offer, but would prefer to work with company 2 and would be willing to refuse company 1’s offer.

🥁 Story time: Our editor Michael got his first major job mostly because he followed up on the interview with the right message.

A few days after the interview, he received an offer from another organization. The offer was decent, but it did not come from his top-pick company. So he decided to be proactive, emailed his top pick, and told them about the offer he got and how he would be happy to turn it down if he was still in contention for a job with them. His top-pick company thanked him for the transparency and went out of their way to speed up the decision-making process.

Michael got the job.

Mind you, he had a pretty good feeling after that interview and suspected that he had a real shot. That’s why writing that email didn’t feel awkward.

If you’re in a similar situation, don’t hesitate to follow up. It might make all the difference between accepting an OK-ish offer and landing your dream gig.

Follow-up when you get an offer from another company: Sample email 1

Subject line: Sales Representative position update

I’m writing to let you know that I was offered a Sales Representative position at Gartner. The deadline for accepting or rejecting the offer is December 3.

I will be accepting the offer with them, and I’d like to thank you for your time and dedication once again.

It was a pleasure to get to know you and ScholarshipsUS. I wish you the best of luck with finding a suitable person for the position, and I hope our paths will cross again sometime in the future.

Best, Alexander Smith

Follow-up when you get an offer from another company: Sample email 2

I’m writing to let you know that I was offered a Sales Representative position at Gartner.

I’m really excited about your opening with ScholarshipsUS and feel it’s a much better fit for me. I’m happy to turn down the offer with Gartner if ScholarshipsUS chooses me to fill in the Sales Representative position in your company.

The deadline for accepting or rejecting my offer with Gartner is December 3 — let me know if you’ll have a decision by that date.

If you need any further information, don’t hesitate to contact me.

Template 1 you can use (Offer accepted)

Subject line: [Position name] update

I’m writing to let you know that I was offered a [Position name] position at [Company 1]. The deadline for accepting or rejecting the offer is [Deadline date].

It was a pleasure to get to know you and [Company 2]. I wish you the best of luck with finding a suitable person for the position, and I hope our paths will cross again sometime in the future.

Template 2 you can use (Offer on hold)

I’m writing to let you know that I was offered a [Position name] position at [Company 1].

I’m really excited about your opening with [Company 2] and feel it’s a much better fit for me. I’m happy to turn down the offer with [Company 1] if [Company 2] chooses me to fill in the [Position name] position in your company.

The deadline for accepting or rejecting my offer with [Company 1] is [Deadline date] — let me know if you’ll have a decision by that date.

Follow-up email to stay in touch even when not hired

If you haven’t been hired, but you had a good time during the interview process, you liked the people you met and the company culture — you can choose to stay in touch to explore future opportunities, suggest another mode of collaboration besides working full-time for them, or to nurture that relationship and perhaps ask for mentorship in the future.

How to write a follow-up email to stay in touch even if you were not hired

As always, thank them for their time and the opportunity.
Express your admiration for the company and your interest in staying connected.
Say that you’d be interested to hear about potential openings that might be more relevant to your skill set.
Suggest future possibilities of working together or offering your help if needed.

Follow-up to stay in touch even when not hired: Sample email

Subject line: Thank you for the opportunity, Eva!

I hope all is well. I’m reaching out to thank you once again for your time and consideration.

Although I did not get the opportunity to work with Globex, I thoroughly enjoyed the process and I learned a lot about both your company and the industry. Should an opportunity arise, I’d love to know about your future openings that might be a better fit for me.

It was a pleasure getting to know you and speaking about your career trajectory. Because I’d like to build a career in hiring and recruitment, I’m sure there’s a lot I could learn from you.

Would you be available for a 30-minute call sometime in the next couple of weeks?

Best regards, Jamie

Subject line: Thank you for the opportunity, [Interviewer name]!

Although I did not get the opportunity to work with [Company name], I thoroughly enjoyed the process and I learned a lot about both your company and the industry. Should an opportunity arise, I’d love to know about your future openings that might be a better fit for me.

It was a pleasure [insert the thing you enjoyed the most]. Because I’d like to [list your motivation behind inviting them for a call], I’m sure there’s a lot I could learn from you.

How to Follow Up on an Interview?

Below are general tips on how to best follow up after an interview.

Follow up within 24 hours of the interview

Generally, it’s suggested to send your follow-up email within 24 hours of the interview, while the interview is still fresh in your interviewer’s memory. This will help you further establish the good rapport you built during the interview.

However, if you had your interview late on a Friday, then waiting until Monday to send a follow-up email is better — don’t email people over the weekend.

In case you forgot to follow up with a thank-you email within 24 hours, do it as soon as you remember. (PS: To avoid this, set a reminder after each interview to send a follow-up email.)

In case you’re still waiting for a company’s decision, don’t email them within the set deadline. Instead, wait for the deadline to pass and then send a follow-up email the next day.

Finally, if you get another offer while waiting for a certain company to get back to you, inform that company you’re waiting for immediately, regardless of whether or not you’ll accept the offer.

Create a proper subject line

You’ll want the subject lines of your follow-up emails to be short, clear, and professional.

The rule of thumb is to be simple and straightforward and find a way to thank the interviewer for their time. Something like this:

“Thank you for taking the time to speak, [Name]”
“Thank you for your time and consideration, [Name]”
“Grateful for the opportunity”

Optionally, you can use the name of the position you applied for, as it might make it easier for the interviewer to recognize you instantly:

Thank you for the time and consideration for the [position name] position
Grateful for the opportunity: [position name] interview follow-up
A big thank you for the [position name] interview opportunity

Send a follow-up email to every person you interviewed with

If you interviewed with only one person in each round, it’s going to make the work easier for you, as you’ll be sending a follow-up email only to that person.

However, in case you interviewed with multiple people, you’ll have to send a separate follow-up email to every person.

You might be tempted to copy-paste the same email and send it to everyone, but it’s going to make you look lazy.

Instead, personalize each email and bring up unique talking points you covered with different people. It might be a bit more work, but it’s the only right way to show interest and determination.

For example, if you interviewed with an HR representative and someone from the leadership team, you will send separate follow-up emails. In the email to the HR person, focus on the day-to-day tasks you discussed, your key skills and achievements, or the logistical and administrative side of things.

People from the leadership team will usually be more focused on your strategic vision, culture fit, problem-solving skills, or leadership potential. They’ll look for skills and competencies that transcend everyday duties in a position.

So you might say something like “It was a pleasure speaking to you about [company’s strategic vision for the next years and how you can contribute/how you can fit in/your suggestions for specific long-term goals/your leadership skills or experience].”

Use a clear structure

In follow-up emails, you want to be as clear and concise as possible.

This is important because the hiring decision-makers are busy and you want to spare their time and make them immediately get what the email is about.

Here’s what your email structure should look like:

Professional greeting
Thanking them for their time
Touching upon what was discussed in the interview
Displaying your relevance and interest in the position
Asking them if there is any additional information they would like to hear from you
Closing professionally

“Currently, the overly formal, wordy “business letter” style of the past feels very old-fashioned for thank-you notes. Nobody is going to read long paragraphs of fluff and resume recap. Keep it concise and conversational. Say thank you, reiterate your interest, and maybe share or reinforce any additional information that you want them to know about you (a skill you forgot to mention, or your fit for a requirement that came up in the interview but wasn’t in the job description). Reference a detail or two from the discussion to show you were listening and you’re not just copy-pasting a form email. When following up later in the process to check on the application status, there are fewer universal rules. A lot depends on the situation. However, I would say it’s always fine to send a short, respectful note reiterating your interest and asking for an update.” — Pamela Skillings

Match the company’s communication style

Matching your communication style to the person you’re speaking or writing to is called mirroring.

Using the same lingo as the interviewer can help you build positive rapport and facilitate better understanding, but it can also make you sound more knowledgeable and persuasive.

If you’re interviewing with an enterprise that values formal communication, then you should be formal in your follow-up emails. On the other hand, startups or creative businesses might value a more casual approach. Pick up on common terms or abbreviations in the company or industry and use them (but don’t overdo it). You can also mirror things like exclamation points or emojis (if the interviewer used emojis in your correspondence, find a way to include at least one in your messages).

Here’s a few more tips you can use to stand out during the interview and when writing a follow-up email:

Personalize your email

Copy-pasting a generic follow-up email from the internet and sending it to the interviewer might ruin the good impression you left during the interview itself. Same goes for sending the same email to all interviewers.

Always personalize follow-up emails by referring to specific details discussed during the interview.

If you interviewed with several different people, write a separate, personalized email to each of them. Needless to say, double-check that you address the email to the right person.

Be persistent but polite

It’s okay to send more than one follow-up email if the company doesn’t respond, but remember that they’re likely just swamped and not ignoring you on purpose. Remain patient and polite.

For example — you sent a follow-up email hours after the interview and you never received a response. Now the deadline has passed and you still haven’t heard back from them. Should you email them? Yes, it’s totally ok to send another polite follow-up email inquiring about the status of your application and reminding them about the agreed deadline.

But you should stop there, as it should be enough to nudge them and get back to you quickly.

And in case you don’t hear back from them, don’t feel bad. Would you even want to work for a company that doesn’t value your time and efforts and ghosts you?

Summary of the Main Points

Follow-up emails are a great way to stand out from the competition and reinforce your interest in the position.
In your follow-up email be concise and direct, thank the interviewer for their time, restate your interest in the company, and ask if they need anything else from you.
Send a follow-up email within 24 hours after the interview (but if you interviewed late on Friday, send it on Monday).
In the subject line, thank the interviewer and optionally include the name of the role you applied for.
Personalize each email and send separate emails if you interviewed with more than one person.

_______________________

Need a hand? There’s 3 ways we can help you:

Getting invited to interview but not landing the job? Discover actionable lessons and interview practice here (Rated with 4.9/5 by 1,000,000 users).
Learn how to cancel an interview politely
Learn how to answer “Why should we hire you”

How long should an interview follow-up email be?

It should be short and to the point. We’d recommend just 2–3 paragraphs with no more than 2–4 sentences. Thank the interviewer for their time, restate your interest, bring up a specific topic you talked about to make it relevant and personalized, and offer to send them whatever they might need to reach the final decision. Just remember, the deeper you are into the process, the more detailed your follow-up email should be.

How to follow up on an interview I think went badly?

You can address the area of concern. If you messed up answering a certain interview question or you couldn’t think of a specific example, you can correct yourself or provide a bit more detail in the follow-up interview. You can also send your portfolio to provide insight into your work and decrease any suspicions an interviewer might have. This will show your willingness to learn, eagerness about the position, and resourceful and positive attitude — so even if the interview didn’t go as planned, you can still get the most out of the situation.

What if I forgot to mention something important during the interview. Can I write about it in my follow-up?

Absolutely. After thanking the interviewer for their time and bringing up some specific topics you talked about, you can mention an important thing that you forgot to elaborate on during the interview. Make sure to be concise, though, as the follow-up email needs to be short: 2–3 paragraphs with 2–4 sentences max.

What’s an example of a short and sweet follow-up email after an interview?

Thank you for your time today and the opportunity to discuss [Company name]. I thoroughly enjoyed learning more about [A particular detail you spoke about during the call].

If you need any additional information, don’t hesitate to contact me,

[Your name] [Your contact info]

Should I use the interviewer’s first or last name when addressing them in the follow-up email?

Depends on the level of formality and how you spoke during the interview. If you were on a first-name basis during the interview, then you can definitely call them by their first name in the follow-up email. The same goes if the interview was not formal, and for a startup or a youthful, creative business that values closeness. If the interview was formal, or for a huge enterprise, or if the interviewer called you by your last name, then you should definitely use their last name when addressing them. But you can use your own intuition here: if you had an informal interview with a person who is considerably older than you, then it might make sense to use their last name.

Maja Stojanovic

Fact Checked By:

Industry Expert Contributions:

Pamela Skillings , Ivana Andrejic

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Submitting Interview Assignment Email: 2 Templates

Nowadays, many organizations, apart from taking an oral interview, prefer taking a written interview as well. The written interview can be in the form of an online assignment too, which a corporation may ask a potential candidate to finish and submit within a particular time period.

If you are thinking of creating such an interview assignment letter, then make sure you follow this short and precise sample letter template written by me; using this as a reference, you will be able to create yours smoothly.

Template: 1

Submitting Interview Assignment Email

[Name of the recipient],

[Address of the recipient],

sub: Information About Sending Interview Assignment

Dear applicant,

We first thank you to apply to our company (mention the name of the company) for the vacant post of (mention the vacant post) of our department of (mention the name of the department). According to the rules and regulations of our institution, we request you to complete this given assignment.

As per our requirements, we want you to finish this job within (mention the time period) days. I have attached the process as to how to finish this job and a sample paper as well. We request you to attach your documents and credentials of your achievements with this answer paper.

Please read the instructions carefully before attempting the paper. If you encounter any problem regarding this matter you can contact us any time.

Here are our contact details (mention the details). The last date of your submission period will be (mention the last date of submitting). After that, no answer sheet will be accepted.

We hope for your success in this event. All the best for your assignment.

Thank you very much,

Regards,

[Name of the sender],

[Designation of the sender],

[Organization name]

Download Template : ( pdf, docs, ODT, RTF, txt, HTML, Epub, Etc )

How to Write an Interview Follow-Up Email (Examples Included)

Mike Simpson 0 Comments

By Mike Simpson

Nothing feels quite as good as leaving a job interview knowing that you rocked it. But after you write an amazing thank you email , what comes next? If you don’t get an offer soon, do you need to send a follow-up email after your interview, too? Or is that too much?

In the end, the world of job interview follow-up is, in a word, tricky. If you reach out too often or in the wrong way, you can actually destroy your chances of getting the position, even if you rocked the interview. But not following up at all isn’t always the best move either, making the whole situation really complex.

Luckily, you’re here, and we’re going to help. Come with us as we take a deep dive into the world of follow-up emails.

What Is a Follow-Up Email?

Okay, before we take a deep dive into creating an interview follow-up email, let’s take a breath and talk about what one is in the first place. In the simplest sense, a follow-up email is a short message where you touch base with the hiring manager.

Exactly how you touch base can vary depending on the circumstances surrounding the contact. For example, you’ll use a different approach for a follow-up email after no response than you might in other situations.

Here, we’re going to focus on a basic job interview follow-up email, as you can adapt it to a range of scenarios. Plus, just because the hiring manager reached out after your interview doesn’t mean you won’t need to follow up, so it’s good to know how to do it even if it isn’t an issue of no response.

But why would you need to follow up after a job interview? Won’t the hiring manager end up making whatever decision they feel is right eventually?

Well, it is true that the hiring manager will make a choice at some point. The thing is, if they haven’t made it yet, your follow-up email can make a difference.

In the end, 74 percent of employers admit they’ve made a bad hire at some point. Why does that matter? Because bad hires are expensive, and a single experience with one could make a hiring manager a bit gun-shy when they need to choose a candidate.

Consider this: a single bad hire costs about 30 percent of the new hire’s first-year salary. That means one mistake cost tens of thousands of dollars. Ouch, right?

So, if you were responsible for a hiring mistake that came with a price tag like that, do you think you’d rush to choose a candidate the next time you need to fill a position? Probably not.

And that’s just one reason why a hiring manager may not make a decision right away. Maybe their hiring budget got changed after your interview, or they got overwhelmed with a high-priority project. Perhaps they had a personal emergency that took them away from the office.

The thing is, those delays can actually be opportunities. By creating an outstanding follow-up email, you can make yourself a stronger candidate. Pretty cool, right? We think so.

Details of a Follow-Up Email

Before we take a look at how to write the message or a follow-up email example, let’s go over the basic format. That way, you’ll have a handy follow-up email template of sorts available.

With a follow-up email, you’ll usually have a:

Subject Line
Personal Greeting
Request for an Update
Reaffirmation of Continued Interest
Sharing More Details
Professional Sign-Off

While that might seem like a ton of stuff on the surface, it really isn’t. In many cases, your final email will be just a few paragraphs long, as a decent number of those points only need a few words or one sentence to cover.

Follow-Up Email Etiquette

Alright, here’s another crucial part of the equation: follow-up email etiquette. For this, one of the most critical things to understand is that you need to time the sending of your message.

While your thank you email should go out within 24 hours, you need to wait longer before you send out an interview follow-up email, typically at least one week.

Now, it’s important to remember that a follow-up and a reply are two different things. If the hiring manager reaches out to you via email and you respond, that isn’t a follow-up in a traditional sense. Instead, you’re engaging in a dialog, so you want to reply as soon as possible after receiving the message, and you don’t necessarily have to use a follow-up email format.

Instead, a follow-up email should happen about one week after the dialog has died. In some cases, this is one week after the interview. In others, it’s one week after you last received an email or phone call from the hiring manager.

The only exception to the one-week timing is if the hiring manager gave you a date when a decision would be made. With that, you don’t want to reach out until at least one business day after that day passes. Anything earlier than that makes you seem impatient.

Otherwise, you need to make sure your tone is appropriate. You don’t want to be demanding or pushy. Remember, while you’d like an update, the hiring manager doesn’t technically “owe” you anything, so it’s best not to act like they do.

It’s also critical to keep things brief. While you can certainly highlight a bit more of what you bring to the table, now isn’t the time to write a dissertation about your awesomeness.

In the end, be polite, be professional, be brief, and be reasonable. If you do all of that and nail the timing, you’re good to go.

How to Write a Follow-Up Email

While we’ve already touched on the basics of what goes into a follow-up email, a little bit of detail never hurt. Here’s a step-by-step how-to guide for writing a follow-up email after an interview.

Step-by-Step Guide for How to Write a Follow-Up Email After an Interview

1. subject line.

Yes, when you’re writing any email, your subject line matters. It lets the hiring manager know what the message is about, so it’s wise to keep things short, sweet, and ridiculously straightforward.

Now, it’s important to note that you have two options for your subject line. One option is to create a brand new one. Usually, something like “Following Up on [Job Title] Interview” will do the trick. It’s incredibly clear, so the hiring manager won’t have any doubts about the intention behind your email.

Second, you can reply directly to the last message you received from the hiring manager (or your last reply if you didn’t get a response). That keeps everything in the same chain.

2. Personal Greeting

While you might think that jumping straight into the body of your email is fine, it’s always better to start with a greeting. Now, this doesn’t mean you actually need to say, “Hello.” Instead, just make sure to have the hiring manager’s name on its own line at the top.

3. Request for an Update

One of the big keys to writing an effective follow-up email after an interview is getting to the point. Let the hiring manager know right away that you’d like an update about the position, adding a few crucial details – like the job title, department, and date of your interview – to make it clear which role you’re discussing.

4. Reaffirmation of Continued Interest

Whenever you follow up, it’s always a good idea to blatantly express your ongoing interest in the job. It reassures the hiring manager that you’re excited about the position and you’d welcome an offer, which does give them some peace of mind.

5. Sharing More Details

After that, you can highlight something about what you offer that makes you a great fit. Ideally, you want to tap on something that you may not have been able to fit in during the interview, giving them something new to consider.

Then, follow that up with an offer to provide more information if they need it.

6. Thank You

Every single time you speak with the hiring manager, showcasing your appreciation should be a goal. It makes you seem gracious about the opportunity, and that helps keep the tone positive.

7. Professional Sign-Off

When you sign off, choose a classic like “Best Regards,” “Sincerely,” or “Thank You.” Then, add your name and contact details. Done.

Follow-Up Email Mistakes to Avoid

As with most parts of the hiring process, missteps can seriously hurt your chances of landing a position, including mistakes in your follow-up email for a job. So, how do we avoid them? By knowing what they are and what to do instead.

With follow-up emails, one of the biggest faux pas is coming across as pushy, desperate, or demanding. This can happen if you send the message too soon, as it makes you seem impatient or if your tone is wrong.

In the end, you want to seem enthusiastic, but you always want to be calm and professional. If you focus on brevity and politeness, that gets a lot easier.

It’s also crucial not to accuse the hiring manager of not keeping a promise or disappointing you. Even if they gave you a timeline for a decision and that day came and went, you never want to throw that in the hiring manager’s face. Instead, it’s better to come from a place of understanding.

Demanding an explanation for a delay is also a bad idea. In the end, why the decision isn’t made yet is likely none of your business, and requesting an explanation can make you seem entitled or aggressive.

Otherwise, failing to say “thank you” is a big issue. Hiring managers want to know that you value the opportunity and their time, so expressing your appreciation is a must.

Follow-Up Email After Your Interview Examples

Now’s the moment you’ve been waiting for; it’s time for a fantastic follow-up email example (or three). You can use each one as a follow-up email template or simply as a source of information.

Every follow-up email example here uses a slightly different approach, though make sure to tap on each of the critical points. So, without further ado, here’s a look at some samples of how to create an interview follow-up email.

1. Simple Follow-Up Email

This follow-up email after a job interview is probably the most flexible option. You could use it if there’s been no response at all, as well as if there’s been a lull in the conversation, the decision date you were previously given has passed, or in many other situations.

Subject: [Job Title] Interview Follow-Up

Mr. John Doe:

I’m reaching out to touch base regarding the [Job Title] position with [Company Name] I interviewed for on [date of interview]. It seems like both an exceptional opportunity as well as an outstanding match for my skill set.

Based on my past experience managing [project, duty, or responsibility], where I was able to [accomplishment], I feel that I can bring a significant amount of value to the position. Additionally, I’m well equipped to help [Company Name] with [challenge they are facing], as I’m adept at [relevant skills].

If there is any additional information I can provide that can assist you with your hiring decision, I am happy to supply it. Thank you again for your time and consideration, and I am looking forward to any update you are able to provide at this time.

Best Regards,

[Your Name and Contact Information]

2. Follow-Up After Past Conversation About Next Steps

If there has been a previous discussion about next steps, and either the stated timeline has passed, or it’s been a reasonable amount of time after you’ve learned of them, then you may want to use a particular approach when reaching out. Here’s one option for requesting an update.

Subject: RE: [Past email chain subject line]

Mrs. Jane Doe:

I wanted to take a moment to follow up on the [Job Title] position I interviewed for on [date of interview], as well as our past conversations about the opportunity. The role seems like a great fit for my capabilities, particularly when it comes to [project, duty, or responsibility], as I have prior experience in that arena, as well as expertise in [related skills].

As you mentioned, [hiring process step] was underway, and it would be followed by [additional hiring step you were made aware of]. If there is any information you need from me to help complete the next steps you outlined previously, I am happy to provide it.

Please do not hesitate to reach out at any time, and I appreciate your time and consideration in this matter.

3. Follow-Up After Previous Discussion About Skills/Experience

If you’ve exchanged a few emails with the hiring manager about your skills or experience since the job interview, you may also want to use a modified approach. Here, the goal is to reignite the discussion while also learning more about the status.

Subject: Re: [Job Title] Interview – [Previous subject line from conversation]

Dr. John Doe:

I’m reaching out to follow up on my interview on [date of interview] for the [Job Title] position at [Company Name], as well as our previous conversation about my skills and experience.

I believe wholeheartedly that the role is a great fit for my skills, and I feel that I could provide [Company Name] with exceptional value. Along with the accomplishments I discussed previously, I also [new relevant achievement that you haven’t previously talked about in detail]. That experience allowed me to genuinely hone my [relevant skills] skills, as well as gain experience in [more skills or relevant duties].

Ultimately, I am genuinely excited to learn more about the role, as well as any next steps in the hiring process that may be on the horizon. If you have any additional questions about what I bring to the table, I am happy to discuss my capabilities further. Thank you again for your time, and I truly appreciate your consideration.

Putting It All Together

In the end, you should now have a solid idea of how to write a follow-up email after an interview. Use every tip and example above to your advantage. That way, when you reach out for an update, you can nail it.

Co-Founder and CEO of TheInterviewGuys.com. Mike is a job interview and career expert and the head writer at TheInterviewGuys.com.

His advice and insights have been shared and featured by publications such as Forbes , Entrepreneur , CNBC and more as well as educational institutions such as the University of Michigan , Penn State , Northeastern and others.

Learn more about The Interview Guys on our About Us page .

About The Author

Mike simpson.

Co-Founder and CEO of TheInterviewGuys.com. Mike is a job interview and career expert and the head writer at TheInterviewGuys.com. His advice and insights have been shared and featured by publications such as Forbes , Entrepreneur , CNBC and more as well as educational institutions such as the University of Michigan , Penn State , Northeastern and others. Learn more about The Interview Guys on our About Us page .

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Apr 10, 2023

How to write an email sending documents with 6 samples

Sending documents is an essential skill in the professional word. Gain confidence by reading our tips and check out 6 document email samples at the end.

Lawrie Jones

Table of contents

If you're working in an office, you're probably sending documents every day. But are your emails up to scratch?

Whether emailing customers, clients, or colleagues, we can show you how to create better messages. We break down document emails into the basic building blocks, showing you how to create better correspondence.

We'll explore how to use the correct language, tackle tone of voice and structure, and then finish with 6 solid gold samples and a template.

What to write in an email when sending documents

Let's start with the good news. You don't need to write a long and detailed email when sharing documents. The attachments are what matters, so you'll just need to introduce them, explain what they are and explain why you're sending them.

Here are some of the principles for writing better document emails:

Use clear language.
Keep messages clear and concise.
Include relevant information about the purpose or context of documents.
Spend time getting the tone of voice right for your audience (formal for customers and clients and friendly for colleagues, friends, and family).
Stay polite and professional at all times.

Writing document emails can be as simple as a few sentences, or it can stretch to half a page. Focus on the easiest and most effective way of sharing your message.

Before writing emails, ask yourself the following:

What do you want someone to do with the document? Do you need to request action from the recipient? Make it clear if you need them to act, like review, comment, or proofread it.
Is there a deadline? Always add a deadline for a response if required.
Do you need to provide instructions? You can add details about how documents can be used. You can also offer guidance (and restrictions) on whether documents can be shared and with whom.
Do you need to provide access? Remember to share access to those files before sending online documents (like Google Docs ). For password-protected files, be sure to include the password!
Do they need to confirm receipt? If you're sending something important, like a bill or invoice, it's always a good idea to ask for confirmation of receipt. This is also important when sharing sensitive documents to ensure they've ended up with the correct person.

Email format for sending documents

Writing document emails is an essential skill used in business, and they're easy to put together. We can separate the email format for sending documents into three sections:

Document email subject line
Email body copy
Closing lines and sign-off

Here we explore each in more detail and provide some sample sentences you can use in your daily emails.

1. Email subject line for sending documents

OK, so this is super simple. You need to use your subject lines to explain what your messages are, what's included and anything else (such as a deadline).

The basic principles are familiar. Keep document message subject lines short and informative. Here are a few examples:

Documents attached – (what the documents are attached)
Q1 Sales figures – Attached with this email
Please find (the document name) attached
(Document title) – Attached
Please review by (date) – (Document details)

2. Email body with documents attached

In the email body, we get down to business.

You need to provide a brief introduction and introduce your documents. Then, you can add the context and purpose of your message and clear instructions about what they are and why you're sending them.

Attached you can find the sales figures for Quarter 1. The spreadsheet provides a breakdown of all sales in each product area. This provides a snapshot of all activity and shows we're making significant progress toward achieving our targets.

You'll also want to set out the next steps. For example, you can add contact information and a call-to-action (CTA) with actions, deadlines, and deliverables.

Please confirm that you have received the latest report and are happy with it. Once you have confirmed this, I will share it with the rest of the sales team.

3. How to end email when sending documents

Time to sign off and send with a professional closing. Be sure to include essential information, such as a CTA and contact details.

Thanks in advance for reviewing this quarter's sales figures. If you spot any issues or want to chat about them, please get in touch with me at (insert details). I look forward to hearing from you.

Before sending, it's important to re-read your messages and ensure the spelling and grammar are up to scratch.

Finally, double-check that you remembered to attach the document you're sending and check you've managed permissions and included any passwords.

6 sample emails for submitting documents

By now, it should be evident that sending documents is pretty easy – but in this section, we'll show you.

Here are 6 sample emails for sending requested documents covering several everyday situations you'll find in business. We provide a bit of an intro for each sample, highlighting the critical points you must get across.

1. Sample email for submitting documents

Here's a stripped-back sample for sharing documents. We won't go into detail; we're just delivering the documents and assuming the person receiving them knows who you are, what you're sending, and why.

2. Sample email for sending documents to HR

HR departments might want to see copies of your qualifications, permissions to work, driving license, or other documents.

Here's a sample email for sending documents to HR after an interview.

3. Sample email for document review request

Sometimes you'll want approval on a document, such as sales figures, before sharing it more widely. You can use this email template when asking someone to review a document.

In this sample, we introduce what the document is and lay out our request. We also explain the next steps and include a deadline for return.

4. Sample reply email to document submission

If someone has sent you a document, it's professional to email them to confirm you have received it. Begin each message with a brief thank you and build from there.

Before sending, double-check that you can open the file and do what is needed. It can be embarrassing to have to message back if you can't access a document!

Ready to respond? Here's our sample outlining how to reply when receiving documents.

5. Sample email for sending documents to a manager

When emailing your manager , you'll want to stay polite and professional. We'll assume they already understand the content of the attached document.

However, you'll still need to add your deadline and outline the next steps to ensure you get the response required to do your job.

Here's how to write an email to your manager when sending documents.

6. Apologies for the delay in sending the document email sample

Forgotten to send some important documents? It happens, and here's how to deal with it with a polite apology email .

First, provide a brief apology and an explanation for the delay. Then provide details of the content and context of the documents and clear instructions about the next steps.

Next time, put a note in your diary and don't forget to send the documents!

Email template for sending documents

If your situation doesn't fit the samples here (or you don't like them), this customizable template should do the trick. Each section can be updated and adapted.

By the end, you've got a professional business email for virtually posting your digital documents.

Work from top to bottom should leave you with an email ready to cut, paste, and send. (Remember to attach your documents, or you could look a little silly!)

Final words are attached below...

Sending emails with documents attached isn't exactly exciting, but it is easy. Follow our basic principles and use our samples and template to create compelling messages for every situation and circumstance.

When sending documents, don't waste time getting creative; instead, craft something short and to the point, and it'll do the business.

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How to write an email to your boss with samples and templates

There are only so many ways you can email your boss, and in this guide you’ll find 49 of them. Read on!

8 samples on how to send a formal email

Learn how to write a formal email including format, structure, greetings, body, and sign-offs with the help of our formal email examples and template.

How to close an email – 40 email closing lines, phrases & sentences

Wondering how to close an email? This blog post features 40 email ending examples that will help you to choose email closing line, sentence or phrase as a closing statement.

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Posted: December 21st, 2021

How to Write an Email to Submit an Assignment in 10 min.

Communication via email is a prominent component of our learning system nowadays. Both in remote and physical learning or education, communication between you and your instructor takes place with the help of emails.

Writing informal emails is sometimes confusing, and a vague email destroys your impression in front of your teacher.

As per Statista’s 2020 report, in 2019, more than 293 billion emails were sent and received every day. Therefore, you must know Email Etiquette.

You can email your professor for several purposes, such as submitting an assignment, asking a question, asking about the grades, etc. This blog post mainly focuses on How to write an email to submit an assignment . However, the step-by-step procedure explained below will also help you write an email to a teacher or professor for any situation.

You email your friends and relatives without thinking about things you need to care about. It is OK for you not to be straightforward there. But writing an email to a Professor is quite different because you have to write an email that gets a reply and is appropriate.

So how do you do it? Let’s help you with that regard. Below is the step-by-step procedure on how you can write an adequate and professional-looking email to a Professor.

What is an assignment to submit?

When I say assignment, I am sure that the word “Homework” comes to mind given by the teacher. But going somehow into its depth, we find that Assignment is a legal term where an assignor and an assignee are involved in transferring work, rights, or property.

Greek and Hebrew words point out the origin of the word ‘assignment’ in English. The word in assignment perspective is taken from the Greek word “tasso”, which means to be assigned, ordained, or appointed.

From an institution and student perspective, an assignment to submit is the work given to you by your instructor. It plays a role in your study . Therefore you have to present it to your professor or teacher via several mediums such as emails, texts, in hand, etc… This post is titled How to write an email to submit in an assignment, so we focus on that here.

How to Write an Email to Submit an Assignment in 10 min.

How to write an email to a Professor to submit an assignment?

You need to be competent and mature when writing an email to a Professor. Writing a great email will impress your professors, and they can consider you a great student when opportunities come.

You can write a letter to a Professor for several things, such as scheduling a meeting , questioning how you can improve your grades in exams or assignments, requesting assignment submission extension, asking for recommendation letters, and information about a particular class.

Start with a powerful greeting.

Yes, before you dive into writing an email, a powerful and formal greeting is essential. This helps in creating a great image of you. You can start writing your email to the professor with a ‘Dear’ or ‘Hello’. It is Email Etiquette 101, and you should follow it in all professional emails.

So always start your email with a respectful greeting. A comma must follow your greeting.

You can start your email this way.

Dear Professor [Last Name]

The Title and Name

After a powerful salutation , write the title and name of the professor. You can address them by writing their professional title “Doctor” Or “Professor” followed by their last name.

It is not very formal but necessary for writing an email to a Professor. Remember, if you use the wrong title or remove it, it may not sound very respectful. So always be careful and recheck their name before sending the email.

Write a clear email subject line about the Assignment submitted.

You are writing an email to submit an assignment to the professor, so your email subject line should be clear. It needs to be written and must relate to the content of your email. Your subject line can be “The 5 Assignments of [ subject name] or “ Assignment on [ Topic Name ].

It is very much important because the recipient opening or ignoring it depends on a clear, point, and concise answer.

Below are some examples of the subject line

[ Course Name ] Assignment.

Introduce yourself

There are more than a hundred students of professors. Therefore, they should be provided with contexts to recognize you. It is more important if you email the professor for the first time.

You can make it easy for them to find who you are by telling them which classes you are a student of and which days the types are in. Doing this will save the recipient’s time and guarantee that you get a reply very soon.

Indeed, you can leave this part in the email if you are sure that the professor knows you.

Length of the Email Message

I would say keep it simple, short, and to the point, because the professor gets loads of Emails. Be clear and write the primary purpose of the email clearly, so the professor doesn’t have to revise it to know what you want.

Always write precise emails and to the point. Writing lengthy emails will confuse the reader about its purpose. That’s why it’s pivotal that students write to cover all Information in short emails. Shorter emails have a more significant impact as your teacher can respond fast.

Use a Polite tone in writing.

When you write your teacher an email or even an email, generally being polite is essential. Students should always maximize respect for their teachers and be polite. Some negative words that begin with ‘Non’, ‘Un’ should be avoided. On the contrary, the email to the professor or teacher for an assignment or anything should be written positively and politely . Be respectful, and courteous, and use positive words.

Use Your Institute or Professional Email ID

Using your institute-provided email ID , or professional email address will look professional. It will also pass the institute’s Spam filter. Your professor will be clear that you are one of their students. They will take your email seriously and open it. If you submit your assignment other than your institute-provided email address, your assignment may not be considered.

Using an educational email address will work far better, but if you don’t have one, use at least an appropriate Email ID. For instance, use [email protected] and avoid using emails like [email protected] .

Be professional and Punctual.

Your email reflects that your relationship with your professor is professional. So it would help if you were careful to use correct grammar, Capitalization, Punctuation, and spelling properly. You must avoid using any emojis in the email as you may do in your daily communication with friends and relatives. It is not professional.

Also, be careful, and don’t include your irrelevant personal information. Read the email and take out all mistakes.

Be Careful about Grammar

An email with good grammar creates a vital impression and attracts the reader’s attention. Grammar plays a significant role both in verbal and written communication. If you are using correct grammar in an email, it shows your proficiency in the language.

Everyone writing an email must be careful about Grammar usage and a student more. A student who has written an email for assignment submission with wrong grammar will undoubtedly make a bad impression.

Some tools will help you with the grammar aspect of your writing. Grammarly is a helpful tool: you may want to use that if you have doubts about your grammar.

Content uniformity

When writing an email, it’s important to maintain content uniformity. You should not use different fonts or font sizes, or colors to highlight points.

An email with fonts and color variations seems awkward. An email without content uniformity may even not get a reply. Also, you can directly jump into a new topic or subject. Stick to one issue, such as writing an email to submit an assignment. You can write a separate email for a different matter.

Write Details about your Assignment

You submit your assignment; then you must tell all crucial details about your Assignment. Details should be relevant and brief. It helps teachers recognize you and know the purpose of the email. For exp, you have been given a specific topic to research and write about. Then you may put some details as.

Sir, on 26th Nov, you gave us the assignment to research child illiteracy and critically evaluate data. I have written 2000 words of content on the topic. Please check the attachment.

Mention your assignment and attach the file

Your assignment can either be in word, excel, scanned photos, or PDF format. You can mention in the email politely that ” Assignment is attached as a Word file “, for example. Permanently attach your file in the format requested by the teacher. Disobey teachers can show ill manners. Besides, never forget to attach your file.

Proofread your email

When you have finally finished writing an email to submit an assignment, remember not to click right away. Proofread and take out all mistakes or words that could create a wrong impression.

Proofreading your email at least twice will work best. In this way, you can make significant improvements. Never ignore proofreading. It helps.

Proofread the name of the teacher

Your teacher’s name should be correct without spelling mistakes. Miswriting your teacher’s name creates a wrong impression.

End an email politely and include a professional signature

Conclude your email politely with words like ‘Thanks’, ‘Best’, and ‘Cheers’. If your university-provided email address doesn’t have your first and last names, don’t forget to write them at the email ending time. In this way, a professor can also search for you in their system.

All of the terms are so important for learning How to Write an Email to Submit an Assignment. So remember those are very carefully.

How do you email a professor about submitting an assignment?

First of all, you must have done the assignment your professor or teacher assigned. Then save the document in the format requested. The file name should be your introduction. So click on opening a new email. Then click the attachment option, which looks like a paperclip sometimes. Find the document you have saved, click on it, and it will be attached to the email.

After that, write the professor’s email address and click on it If it is already saved. Then write an email for assignment submission. Follow the rules discussed here. After these simple steps and filling in the subject of your email, check if everything is on order and send it.

How do you email a professor about an assignment

How to Write an Email to Submit an Assignment ( Email Samples )

You have learned How to Write an Email to Submit an Assignment; now, you must do that practically. You may refer to the email to the professor sample below before writing an email for assignment submission.

Email to a professor to submit an assignment

Subject: Assignment Submission on illiteracy

Dear Professor Stephen,

This is Michael White, from Sociology A, Section 3. I am writing to inform you that I have finished the assignment on Child Illiteracy that you assigned us on the 26th of November. As suggested, its well researched, critically evaluated contents of 2000 words. Please check the attachment.

Please find my attached assignment; we will submit it by Monday.

Best regards,

Michael White

Email to a professor about not attending class

Subject: Sociology A: Class attendance

This is Michael White, from Sociology A, Section. I am writing to inform you that I won’t be able to attend your class on Monday because my mother is not well. I need to take her to a doctor.

I will do my best to review the materials you provided for Monday’s class. I will also contact my classmates for notes.

Email a professor about grades

Subject: Sociology A: Query about my grades

My name is Michael White, from Sociology A, Section 1. I wondered if we could set up an appointment to discuss my grade on [Subject name] or [Assignment name].

I confirmed, that on Wednesday, you will be in the office from 2 to 5 PM. If I am right, please let me know if you could give me some time.

I look forward to your reply, sir.

Email to a professor asking a question

Subject: Question about the Sociology Second Assignment

I am Micahel White, from Sociology A. On August 29, you assigned us our second assignment in Sociology. The topic was children’s illiteracy. But, I forgot some points you discussed in class.

Could you please provide me with the details of the assignment?

Obediently,

Micahel White

Email to a professor asking for an appointment

Subject: History A: Request for an Appointment

I am a student in your History A class, Section 3. I am facing some difficulties writing my thesis and I have some questions. You can help me with that regard. I would really appreciate it if you could give me some time during your office hours.

Please let me know if you are available to meet this week.

Thanks very much. I look forward to your reply.

Michael White

Conclusion

We have covered everything in this article, from writing an email to submitting an assignment to samples of emails to a professor about an assignment. The report contained Steps by Steps on writing an effective email for assignment submission. Read every carefully and check all email samples. And hope there’s no confusion about How to Write an Email to Submit an Assignment. if any questions please comment below.

What is an Assignment?

From the education perspective, assignments are tasks that teachers or tutors assign to their students. Students need to complete them on time. An assignment is a part of learning. It can be in written, art, practical, fieldwork, or online.

How to write an assignment?

We are talking about an assignment that needs to be written. Writing quality assignments is a difficult job for many of us. As an assignment, you may be assigned to write an essay , case study, research paper, lab report, thesis, coursework, or any other academic writing format.

Some essential things that you must keep in mind on how to write an assignment are as below in the bulletin.

Understand the assignment well
Research and take notes
Read samples for an idea
Create your outlines
The prewriting phase is important
Design your paper well
Make edits and proofread until you think it is what you want.

You may get allotted essay, research paper , lab report, case study, programming assignment, dissertation, thesis, homework and coursework, and many other academic writing formats.

Why do we need to write an assignment?

Assignments are a part of learning. We need to write an assignment because it improves our knowledge, organizes ideas, argues points, thinks logically and critically, and compares ideas to satisfactory solutions. Therefore, we need to write assignments demonstrating our academic competence.

What is an email?

Email stands for electronic mail. It is a message that can contain files, texts, images, and other attachments. An email sent through a network helps individuals and groups. Nowadays, almost every person who uses social media has an email address. They use it for communication purposes and to create accounts simultaneously.

What is an Email Sample?

You can write an email to a teacher for any work, a company for maybe a job, and several other pieces. Following relevant and accepted formulas, the email you write is known as email samples, some of which we have noted above.

What is the Attachment file?

An attachment file is an option in your Gmail account. Whenever you want to send an image, pdf, or any file, submit it to someone. It is known as the attachment file.

How to attach a file to an email?

How to attach a file in Email to Submit an Assignment1

Firstly, click on the compose button in your Gmail, and then you can see an interface as above. The paperclip 📎 like the option above is in the pic is where you will be able to attach your file. It can be an image, video, pdf, etc. This is how you can attach a file to an email.

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Top 6 Candidate Messaging and Email Templates for Every Stage of the Interview Process

Here are some of the best candidate message and email templates for every stage of the recruitment process. As a recruiter or employer, you may not have the time to write personal messages. All you can do is create a standard template and then customise it as per your requirement.

Top 6 Candidate Messaging and Email Templates for Every Stage of the Interview Process

There is no substitute to a handwritten, personalised note particularly written for the candidate. You can begin by creating a candidate email template of the message and then doing a few edits as per the candidate and the situation to further enhance this authentic growing professional relationship.

Here, in this article, we will discuss some candidate email templates for every crucial stage of the recruitment process.

Consideration

After the interview, if your team has put your candidate under consideration, and they have not yet arrived at the final decision, then your message to the candidate must inform them about the current status.

You must also inform about the possibility that he/she might get selected without giving any promises about the same. Add complete transparency in your candidate email template.

Dear (name) Thank you for your interest in the interview process for the (job title) position at (company name). The team had a good time interviewing you for the role.

We still have a few more interviews lined up over the next week with other candidates, but we intend to complete our interviews by (date) and would make a decision by (date). We will stay in touch with you and reach out to intimate you about the next steps as soon as we complete all interviews.

Please let me know if you have any questions.

Sincerely, (Name)

In this message template, you have provided a clear timeline to the candidate. This alleviates the unnecessary anxiety of the candidates, plus, it states to the candidate about their chances of recruitment.

The essence lies in being authentic with your communication. If you follow a fixed timeline, inform the candidate about it. If there is no fixed timeline, honestly explain the unavoidable factors that could cause a delay in arriving at a decision.

Request for a follow-up round of interview

After conducting the initial rounds of interview, if you want the candidate to visit again for another meeting, you must precisely clarify the reason why they are being called yet again.

It is important to differentiate the meeting from other meetings for two main reasons:

To allow the candidate to prepare for specific types of questions
To reassure that this meeting is part of the strategy and that the candidate is not merely jumping around in hoops

Dear (name) Thank you for your interest in the interview process for the (job title) position at (company name). We would like to invite you for one more round of interviews.

For this round, you will be meeting: (add name), (title) for (length of the meeting)

The goal of this interview is to (add the objective or purpose of the interview. For instance, to seek detailed information about your skills, experience and qualifications).

So, can you make yourself available on (date and time) at (location)? If not, do let us know about two other dates when you would be available for the meeting. We will try and set it up on a day and time of your convenience.

The team looks forward to meeting you to learn more about you.

Thank you once again for your interest.

At this stage, it is important to provide detailed information to the candidate, as these would be the additional rounds, over and above the pre-decided rounds of the interview.

Therefore, the candidate should understand the reason for this additional round. And, by sharing the specifics with the candidate, you allow them the opportunity to prepare well for the meeting.

Making a job offer

It is one message that every candidate expects to receive. It is also the most crucial aspect of the recruitment process.

Dear (name)

With immense pleasure, we would like to formally offer you the position of (job title). This is a fulltime/parttime role with the (annual/hourly) salary of (mention salary). You will need to report to (reporting manager name) at the (department name) located at (location/address). You are requested to join on (date).

Also find attached (formal offer letter, appointment letter, employee benefits letter, etc). We need you to sign on all the documents and return to us by (date). We are thrilled to extend this job offer and are excited to have you join our team.

By this point you will have built a good rapport with the applicant, therefore, you could add a touch of personalization and familiarity to the message. You must convey excitement and positivity on the new chapter of the candidate’s life. At the same time, you must include every important detail you want the candidate to know and understand.

It is challenging to be the bearer of bad news, however, it is inevitable in the life of an HR recruiter. A recruiter must be the recipient as well as the bearer of decisions that are not always in a candidate’s favour. But still, the most important factor is to share in such a manner that there is still room for nurturing the professional relationship beyond the recruitment process. Using compassion in your tone will reflect the employer brand and company culture of the organization.

Dear (name),

Thank you for being a part of the interview process for the (job title) position at (company name).

Your conduct in the interview was satisfactory. But we decided to offer the position to another candidate with more experience as they would be better aligned with the role.

We wish you good luck in your career. Do stay in touch and feel free to apply for future openings.

Keep the message short, simple and sweet. Thank the candidate for participating in the interview process. Explain the reason for their disqualification, and end the message on a positive note by asking her/him to stay in touch and apply for future openings. The best way to say “no” to a candidate is to say it diplomatically, i.e., without degrading the rejected candidate and without talking highly about the candidate selected in her/his place.

Candidate email template examples

Let us take a look at a few candidate email template examples as well for different stages of the recruitment process. Recruiters can use these to effectively convey the message and build a positive connection with the candidate.

Phone interview email

When you write an email to the candidate to invite her/him for the interview, you must include specific details in the email, such as interview date, time and location. If possible, also include the interviewer’s name and the duration of the interview.

The email invite for phone interviews is generally the first email interview invite a recruiter sends to the candidate. So, thank them for participating in the recruitment process and highlight the basic requirements of the available positions.

Dear (candidate name),

Thank you for sending your job application for the post of (job title) at (company name). Your application has been shortlisted for the next round.

We wish to invite you for a phone interview to discuss and know more about your job application for the role of (job title). We would like to use this opportunity to know more about you and tell you about our company.

Your invitation for an in-person interview, on-site, should include specific details about the date, time and location of the interview, followed by what kind of documents do you want the candidate to carry for it. You could also provide them with the map location of the office.

Dear (applicant name),

Your application has been selected after screening through all the applications for the position of (title) at (company name). We wish to extend you our invitation for the first round of the personal interview on (date and time) at (enter office address).

The interview would be conducted by (manager name, designation). The interview would last for about (duration in minutes). You will get the opportunity to discuss the job position, learn about the company and clear your doubts if any.

Kindly cooperate with the security personnel in creating your security pass before entering the building.

These are some of the best candidate message and email templates for every stage of the recruitment process. As a recruiter or employer, you may not have the time to write a personal message on every candidate who is part of the recruitment process. All you can do is create a standard message template and then customise it as per your requirement.

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COMMENTS

Sending an interview assignment: example email
Hi [Candidate_Name] / Dear [Candidate_Name], Thank you for completing the assignment. Our team will review it and get back to you with feedback as soon as possible. I hope you enjoy your day, Read about smart interview techniques to hire the right people. Read about common mistakes to avoid when interviewing top candidates. This email template ...
Interview Assignment Email Template
Sample email for sending an interview assignment or test project: Template #2 - After you receive the assignment. Hi [Candidate_Name] / Dear [Candidate_Name], Thank you for completing the assignment! Our team will review it and get back to you with feedback as soon as possible. Best,
Sending an Interview Assignment Email Template
Sending an Interview Assignment Email Template Sample 1. Subject: [Company Name] Interview Assignment Request. Dear [First Name of Candidate], Thank you for coming to the interview for [role] with [manager name]. We need all candidates to complete the accompanying assignment as part of the interview process. We do this to learn more about you ...
Interview Assignment email template
Template Email. Email Subject Line: Interview assignment request from [Company Name] Dear [Candidate First Name], Thank you for attending the interview for the position of [Role] with [Manager Name]. As part of the interview process, we ask all candidates to complete the attached assignment. We do this so that we can get to know you, and your ...
Effective hiring: Optimizing interview assignment emails
Interview assignment emails are crucial for enhancing the candidate experience and streamlining the recruitment process. In incorporating expert recommendations and showcasing effective email examples, we've highlighted the significance of clear, engaging communication. Stripo's services simplify email design, allowing hiring managers to create ...
Sending an Interview Assignment Example Email Template
During the hiring process, you will need to test the applicant's qualifications. This is done by sending assignments during the interview process. To save yourself the hassle of starting from scratch, and use our Sending an Interview Assignment Example Email Template. Download now to get that task done real quick!
Assignment email to candidates template
Template for an email notifying candidates about the received assignment. Dear {Candidate_Name}, Thank you for completing and sending over the assignment. Our {department name} team will review and evaluate your answers. After that, we will get back to you with detailed feedback and any further information we may have.
Interview Assignment Email Template
Interview Assignment Email Template. Subject: Interview Assignment for [Position Title] - [Company Name] Dear [Candidate's Name], We hope this email finds you well. Thank you for your interest in the [Position Title] role at [Company Name]. We are pleased to inform you that you have been shortlisted for the next step in our hiring process ...
Interview Assignment
Subject Line: Work assignment for the (job title) position at (company name) Dear (Candidate name), I hope this email finds you well. As part of our interview process, there is an assignment portion that you need to work on. I've also included some instructions to assist you with the assignment. You can find the assignment document attached.
17 Do's and Don'ts of Job Interview Assignments (With Examples)
Job interview assignment examples Job interview assignments vary for each type of job. Here are a few examples of job interview assignments: Example 1 Full Circle Marketing Agency is hiring for a new content specialist familiar with writing long-form blog contact. The hiring manager provides candidates with a topic, resources and an internal ...
10 interview invitation email templates (+ pro tips)
Pro tips plus 10 templates for interview invites, reminders, follow-ups, and more. Shooting a quick message to a job candidate feels like second nature once you've been in your role a while, but these little manual tasks add up to a lot of lost time. Of the HR professionals surveyed by Calendly, 46% spend the equivalent of four weeks per year ...
How to write an interview invitation email [with email templates]
Email template 1: Video interview / phone interview invitation. We use this one the most. We typically use Zoom for videoconferencing. If you prefer Webex, Google Meet, Microsoft Teams, or GoToMeeting, simply replace that information with the details from your preferred video meeting platform.
Interview Assignment Example-Template-Format
Interview Assignment Email Checklist. Before furnishing your candidate with the assignment email, kindly check whether the following pointers are covered and conveyed clearly: 1. The expected outcome. 2. The deadline to submit the assignment. 3. Contact information for resolving any doubts related to the assignment. 4.
How To Write an Email For Submission Of Assignment
Dear Professor/Instructor [Last Name], I hope this email finds you well. I am writing to submit my assignment for the [Course Name]. The assignment is attached in the required format. I have completed the assignment as per the given guidelines and it is ready for submission. The due date for the assignment is [Due Date].
The best recruiting email templates for all scenarios
Recruiting email templates are pre-written emails that recruiters and hiring managers use to communicate with potential candidates. They streamline the recruitment process, ensure consistent communication, and save time. They can be personalized and used for various scenarios like scheduling interviews, providing feedback, or making job offers.
Sending an assignment to an applicant as part of the interview process
This is an email template for sending an assignment to an applicant. This is mostly done after meeting up with the candidate for an interview. This email should be sent after deciding that the applicant is a good fit to move to the next step of the hiring process. Free trial.
How to Write a Follow-Up Email After an Interview: 6 Templates
Optionally, you can use the name of the position you applied for, as it might make it easier for the interviewer to recognize you instantly: Thank you for the time and consideration for the [position name] position. Grateful for the opportunity: [position name] interview follow-up.
Submitting Interview Assignment Email: 2 Templates
Submitting Interview Assignment Email: 2 Templates. Nowadays, many organizations, apart from taking an oral interview, prefer taking a written interview as well. The written interview can be in the form of an online assignment too, which a corporation may ask a potential candidate to finish and submit within a particular time period.
How to Write an Interview Follow-Up Email (Examples Included)
Every follow-up email example here uses a slightly different approach, though make sure to tap on each of the critical points. So, without further ado, here's a look at some samples of how to create an interview follow-up email. 1. Simple Follow-Up Email. This follow-up email after a job interview is probably the most flexible option.
Best Submitting Interview Assignment Email Template
Step 1. Enter the job title, recipient, company name, and any additional details into our easy-to-use form. Step 2. Customize the email template to fit your specific needs and preferences. Step 3. Review and send your polished and professional interview assignment email.
How to write an email sending documents with 6 samples
Keep document message subject lines short and informative. Here are a few examples: Documents attached - (what the documents are attached) Q1 Sales figures - Attached with this email. Please find (the document name) attached. (Document title) - Attached. Please review by (date) - (Document details) 2.
How to Write an Email to Submit an Assignment in 10 min
How to attach a file in Email to Submit an Assignment1. Firstly, click on the compose button in your Gmail, and then you can see an interface as above. The paperclip 📎 like the option above is in the pic is where you will be able to attach your file. It can be an image, video, pdf, etc.
Candidate Messaging and Email Templates for Interview Process
Candidate Messaging and Email Templates for Interview Process. Here are some of the best candidate message and email templates for every stage of the recruitment process. As a recruiter or employer, you may not have the time to write personal messages. All you can do is create a standard template and then customise it as per your requirement.