approval letter sample for research paper

Written Samples

15 sample letters of approval for research.

Research is the backbone of innovation, discovery, and progress.

Whether in academia, industry, or government, obtaining approval for a research project is a crucial step in bringing ideas to life.

A well-crafted letter of approval not only grants permission to proceed with the research but also sets the stage for a productive and impactful study.

Sample Letters of Approval for Research

In this article, we will explore 15 sample letters that demonstrate the art of communicating research approval effectively.

From addressing ethical considerations to outlining expectations and support, these letters showcase the key elements that make an approval letter a valuable tool for researchers and institutions alike.

Whether you are a seasoned researcher seeking funding or a committee member tasked with reviewing proposals, these samples will provide insight and inspiration for crafting compelling and comprehensive approval letters.

Subject: Approval of Research Proposal – “The Impact of Social Media on Adolescent Mental Health”

Dear Dr. Johnson,

I am pleased to inform you that your research proposal titled “The Impact of Social Media on Adolescent Mental Health” has been approved by the Institutional Review Board (IRB). After careful consideration of your study design, methodology, and ethical safeguards, we have determined that your research meets the necessary criteria for approval.

Your research aims to provide valuable insights into the relationship between social media use and mental health outcomes among adolescents, which aligns with our institution’s mission to promote the well-being of young individuals. We commend your comprehensive approach to ensuring participant confidentiality and obtaining informed consent.

As you proceed with your research, please ensure that you adhere to the approved protocol and any applicable regulations. If you encounter any changes or adverse events during your study, promptly notify the IRB for further guidance.

We wish you the best of luck in conducting your research and look forward to learning about your findings. If you require any further assistance or have any questions, please don’t hesitate to contact the IRB at [email protected] .

Dr. Sarah Thompson

  Chair, Institutional Review Board University of Excellence

Subject: Approval of Grant Proposal – “Developing Novel Therapies for Alzheimer’s Disease”

Dear Dr. Patel,

On behalf of the National Institutes of Health (NIH), I am delighted to inform you that your grant proposal titled “Developing Novel Therapies for Alzheimer’s Disease” has been approved for funding. Your proposal stood out among a highly competitive pool of applicants, and we are confident that your research has the potential to make significant contributions to the field of Alzheimer’s disease research.

Your innovative approach to identifying new therapeutic targets and developing targeted interventions aligns with the NIH’s mission to improve public health and advance medical knowledge. We are impressed by your team’s expertise and the collaborative nature of your proposed research.

The grant award includes a total funding amount of $1,500,000 over a period of five years. Please review the attached grant agreement for detailed information on the terms and conditions of the award, including reporting requirements and budget guidelines.

We look forward to supporting your research endeavors and witnessing the impact of your work. If you have any questions or require further assistance, please contact the NIH Grants Management Office at [email protected] .

Congratulations on this well-deserved achievement!

Best regards,

Dr. Michael Chen

Director, National Institutes of Health

Subject: Approval of Research Protocol – “Evaluating the Effectiveness of Mindfulness-Based Stress Reduction in Healthcare Professionals”

Dear Dr. Nguyen,

I am writing to inform you that the Institutional Review Board (IRB) has reviewed and approved your research protocol titled “Evaluating the Effectiveness of Mindfulness-Based Stress Reduction in Healthcare Professionals.” After a thorough evaluation of your study design, participant selection criteria, and data collection methods, we have determined that your research meets the necessary ethical and scientific standards.

Your research addresses a critical issue facing healthcare professionals, particularly in light of the ongoing challenges posed by the COVID-19 pandemic. We commend your efforts to investigate the potential benefits of mindfulness-based interventions in reducing stress and promoting well-being among this essential workforce.

As you proceed with your study, please ensure that you adhere to the approved protocol and obtain informed consent from all participants. If you encounter any modifications or adverse events during your research, promptly notify the IRB for further guidance.

We wish you success in conducting your research and look forward to learning about your findings. If you require any further assistance or have any questions, please don’t hesitate to contact the IRB at [email protected] .

Dr. Emily Davis

Chair, Institutional Review Board Memorial Hospital

Subject: Approval of Research Proposal – “Investigating the Role of Microplastics in Marine Ecosystems”

Dear Dr. Kim,

I am pleased to inform you that your research proposal titled “Investigating the Role of Microplastics in Marine Ecosystems” has been approved by the Environmental Research Council (ERC). After careful consideration of your study objectives, methodology, and potential environmental impact, we have determined that your research aligns with the ERC’s mission to promote sustainable and responsible environmental practices.

Your research aims to shed light on a critical issue facing our oceans and marine life, and we commend your comprehensive approach to understanding the sources, distribution, and effects of microplastics in marine ecosystems. Your proposed collaboration with international research institutions and the use of cutting-edge technology demonstrate your commitment to conducting high-quality and impactful research.

As you proceed with your study, please ensure that you adhere to the approved research plan and any applicable environmental regulations. If you encounter any changes or unforeseen challenges during your research, promptly notify the ERC for further guidance and support.

We are excited to support your research efforts and look forward to the valuable insights and recommendations that will arise from your work. If you require any further assistance or have any questions, please don’t hesitate to contact the ERC at [email protected] .

Dr. David Lee

Director, Environmental Research Council

Subject: Approval of Clinical Trial Protocol – “Evaluating the Safety and Efficacy of a Novel Cancer Immunotherapy”

On behalf of the Clinical Research Ethics Committee (CREC), I am pleased to inform you that your clinical trial protocol titled “Evaluating the Safety and Efficacy of a Novel Cancer Immunotherapy” has been approved. After a thorough review of your study design, participant eligibility criteria, and safety monitoring plan, we have determined that your research meets the necessary ethical and scientific standards for human subjects research.

Your research represents a promising step forward in the development of innovative cancer treatments, and we commend your dedication to advancing the field of oncology. Your proposed trial design, which incorporates state-of-the-art immunotherapy techniques and rigorous safety measures, demonstrates your commitment to ensuring the well-being of study participants.

As you proceed with your clinical trial, please ensure that you adhere to the approved protocol and obtain informed consent from all participants. If you encounter any modifications, adverse events, or unanticipated problems during your research, promptly notify the CREC for further guidance and oversight.

We wish you success in conducting your clinical trial and look forward to the potential breakthrough findings that may emerge from your work. If you require any further assistance or have any questions, please don’t hesitate to contact the CREC at [email protected] .

Dr. Olivia Nguyen

Chair, Clinical Research Ethics Committee University Hospital

Subject: Approval of Research Proposal – “Exploring the Impact of Remote Work on Employee Well-being and Productivity”

I am writing to inform you that your research proposal titled “Exploring the Impact of Remote Work on Employee Well-being and Productivity” has been approved by the Human Resources Research Committee (HRRC). After careful consideration of your study objectives, methodology, and potential implications for organizational practices, we have determined that your research aligns with our company’s values and commitment to employee well-being.

Your research addresses a timely and relevant issue, particularly in light of the ongoing shift towards remote work arrangements. We commend your comprehensive approach to investigating the effects of remote work on various aspects of employee well-being, including mental health, work-life balance, and job satisfaction, as well as its impact on productivity and organizational performance.

As you proceed with your study, please ensure that you adhere to the approved research plan and maintain the confidentiality of all employee data. If you encounter any changes or challenges during your research, promptly notify the HRRC for further guidance and support.

We are excited to support your research efforts and look forward to the valuable insights and recommendations that will arise from your work. Your findings have the potential to inform our company’s policies and practices regarding remote work and contribute to the overall well-being of our employees.

If you require any further assistance or have any questions, please don’t hesitate to contact the HRRC at [email protected] .

Sarah Thompson

Director, Human Resources ABC Corporation

Subject: Approval of Grant Proposal – “Investigating the Neurological Basis of Language Acquisition in Infants”

On behalf of the National Science Foundation (NSF), I am delighted to inform you that your grant proposal titled “Investigating the Neurological Basis of Language Acquisition in Infants” has been approved for funding. Your proposal stood out among a highly competitive pool of applicants, and we are confident that your research has the potential to make significant contributions to the field of developmental neuroscience.

Your innovative approach to studying the neural mechanisms underlying language acquisition in infants, combined with your expertise in advanced neuroimaging techniques, demonstrates your commitment to advancing our understanding of this critical developmental process. We are impressed by your proposed collaboration with international research institutions and the interdisciplinary nature of your research team.

The grant award includes a total funding amount of $800,000 over three years. Please review the attached grant agreement for detailed information on the terms and conditions of the award, including reporting requirements and budget guidelines.

We look forward to supporting your research endeavors and witnessing the impact of your work on the field of developmental neuroscience. If you have any questions or require further assistance, please contact the NSF Grants Management Office at [email protected] .

Director, National Science Foundation

Subject: Approval of Research Protocol – “Evaluating the Effectiveness of Virtual Reality Therapy for Anxiety Disorders”

I am pleased to inform you that the Institutional Review Board (IRB) has reviewed and approved your research protocol titled “Evaluating the Effectiveness of Virtual Reality Therapy for Anxiety Disorders.” After a thorough evaluation of your study design, participant selection criteria, and data collection methods, we have determined that your research meets the necessary ethical and scientific standards.

Your research addresses a promising area of mental health treatment, particularly in light of the increasing accessibility and sophistication of virtual reality technology. We commend your efforts to investigate the potential benefits of virtual reality therapy in reducing anxiety symptoms and improving the overall quality of life for individuals with anxiety disorders.

We wish you success in conducting your research and look forward to learning about your findings. Your work has the potential to contribute to the advancement of innovative mental health interventions and improve the lives of individuals struggling with anxiety disorders.

If you require any further assistance or have any questions, please don’t hesitate to contact the IRB at [email protected] .

Chair, Institutional Review Board Harmony Mental Health Clinic

Subject: Approval of Research Proposal – “Investigating the Socioeconomic Determinants of Health Disparities in Urban Communities”

I am writing to inform you that your research proposal titled “Investigating the Socioeconomic Determinants of Health Disparities in Urban Communities” has been approved by the Public Health Research Council (PHRC). After careful consideration of your study objectives, methodology, and potential implications for public health policy, we have determined that your research aligns with our organization’s mission to promote health equity and address social determinants of health.

Your research addresses a critical issue facing many urban communities, and we commend your comprehensive approach to investigating the complex interplay between socioeconomic factors and health outcomes. Your proposed use of mixed methods, including quantitative surveys and qualitative interviews, demonstrates your commitment to capturing the diverse experiences and perspectives of community members.

As you proceed with your study, please ensure that you adhere to the approved research plan and maintain the confidentiality and privacy of all participants. If you encounter any changes or challenges during the course of your research, promptly notify the PHRC for further guidance and support.

We are excited to support your research efforts and look forward to the valuable insights and recommendations that will arise from your work. Your findings have the potential to inform public health interventions and policies aimed at reducing health disparities and promoting health equity in urban communities.

If you require any further assistance or have any questions, please don’t hesitate to contact the PHRC at [email protected] .

Director, Public Health Research Council

Subject: Approval of Clinical Trial Protocol – “Evaluating the Efficacy and Safety of a Novel Drug for Parkinson’s Disease”

On behalf of the Clinical Trials Review Committee (CTRC), I am pleased to inform you that your clinical trial protocol titled “Evaluating the Efficacy and Safety of a Novel Drug for Parkinson’s Disease” has been approved. After a thorough review of your study design, participant eligibility criteria, and safety monitoring plan, we have determined that your research meets the necessary ethical and scientific standards for human subjects research.

Your research represents a promising step forward in the development of new treatments for Parkinson’s disease, and we commend your dedication to improving the lives of individuals affected by this debilitating condition. Your proposed trial design, which incorporates rigorous efficacy and safety assessments, demonstrates your commitment to ensuring the well-being of study participants.

As you proceed with your clinical trial, please ensure that you adhere to the approved protocol and obtain informed consent from all participants. If you encounter any modifications, adverse events, or unanticipated problems during your research, promptly notify the CTRC for further guidance and oversight.

We wish you success in conducting your clinical trial and look forward to the potential breakthrough findings that may emerge from your work. Your research has the potential to advance our understanding of Parkinson’s disease and contribute to the development of innovative treatment options.

If you require any further assistance or have any questions, please don’t hesitate to contact the CTRC at [email protected] .

Chair, Clinical Trials Review Committee University Hospital

Subject: Approval of Research Proposal – “Exploring the Effects of Climate Change on Crop Yields and Food Security”

I am pleased to inform you that your research proposal titled “Exploring the Effects of Climate Change on Crop Yields and Food Security” has been approved by the Agricultural Research Institute (ARI). After careful consideration of your study objectives, methodology, and potential implications for agricultural practices and policy, we have determined that your research aligns with our organization’s mission to promote sustainable and resilient food systems.

Your research addresses a critical issue facing global agriculture, and we commend your comprehensive approach to investigating the complex interplay between climate change, crop yields, and food security. Your proposed use of advanced modeling techniques and collaborations with international research institutions demonstrates your commitment to conducting rigorous and impactful research.

As you proceed with your study, please ensure that you adhere to the approved research plan and maintain open communication with the ARI regarding any changes or challenges that may arise. We encourage you to share your findings and recommendations with relevant stakeholders, including farmers, policymakers, and the scientific community.

We are excited to support your research efforts and look forward to the valuable insights and solutions that will emerge from your work. Your findings have the potential to inform agricultural practices, policies, and interventions aimed at mitigating the impacts of climate change and ensuring global food security.

If you require any further assistance or have any questions, please don’t hesitate to contact the ARI at [email protected] .

Director, Agricultural Research Institute

Subject: Approval of Grant Proposal – “Investigating the Neural Mechanisms of Addiction and Developing Targeted Interventions”

On behalf of the National Institute on Drug Abuse (NIDA), I am delighted to inform you that your grant proposal titled “Investigating the Neural Mechanisms of Addiction and Developing Targeted Interventions” has been approved for funding. Your proposal stood out among a highly competitive pool of applicants, and we are confident that your research has the potential to make significant contributions to the field of addiction neuroscience.

Your innovative approach to studying the neural circuits and mechanisms underlying addiction, combined with your proposed development of targeted interventions, demonstrates your commitment to advancing our understanding of this complex disorder and improving treatment outcomes. We are impressed by your multidisciplinary research team and the potential for translational impact.

The grant award includes a total funding amount of $1,200,000 over four years. Please review the attached grant agreement for detailed information on the terms and conditions of the award, including reporting requirements and budget guidelines.

We look forward to supporting your research endeavors and witnessing the impact of your work on the field of addiction neuroscience and treatment. If you have any questions or require further assistance, please contact the NIDA Grants Management Office at [email protected] .

Director, National Institute on Drug Abuse

Subject: Approval of Research Protocol – “Evaluating the Effectiveness of a School-Based Intervention for Promoting Mental Health in Adolescents”

I am writing to inform you that the Institutional Review Board (IRB) has reviewed and approved your research protocol titled “Evaluating the Effectiveness of a School-Based Intervention for Promoting Mental Health in Adolescents.” After a thorough evaluation of your study design, participant selection criteria, and data collection methods, we have determined that your research meets the necessary ethical and scientific standards.

Your research addresses a critical issue facing adolescent mental health, particularly in the context of school settings. We commend your efforts to investigate the potential benefits of a comprehensive school-based intervention in promoting mental well-being, reducing the stigma surrounding mental health, and increasing access to support services for students.

As you proceed with your study, please ensure that you adhere to the approved protocol and obtain informed consent from all participants and their legal guardians. If you encounter any modifications or adverse events during your research, promptly notify the IRB for further guidance.

We wish you success in conducting your research and look forward to learning about your findings. Your work has the potential to contribute to the development of effective school-based interventions and improve the mental health outcomes of adolescents.

If you require any further assistance or have any questions, please don’t hesitate to contact the IRB at [email protected] .

Chair, Institutional Review Board University of Excellence

Subject: Approval of Research Proposal – “Investigating the Potential of Renewable Energy Technologies in Rural Communities”

I am pleased to inform you that your research proposal titled “Investigating the Potential of Renewable Energy Technologies in Rural Communities” has been approved by the Sustainable Energy Research Foundation (SERF). After careful consideration of your study objectives, methodology, and potential implications for energy access and sustainability, we have determined that your research aligns with our organization’s mission to promote clean and affordable energy solutions.

Your research addresses a critical issue facing many rural communities, and we commend your comprehensive approach to investigating the technical, social, and economic feasibility of implementing renewable energy technologies in these settings. Your proposed collaborations with local communities and stakeholders demonstrate your commitment to conducting participatory and socially responsible research.

As you proceed with your study, please ensure that you adhere to the approved research plan and maintain open communication with the SERF regarding any changes or challenges that may arise. We encourage you to share your findings and recommendations with relevant stakeholders, including policymakers, energy providers, and community organizations.

We are excited to support your research efforts and look forward to the valuable insights and solutions that will emerge from your work. Your findings have the potential to inform energy policies, infrastructure development, and community empowerment initiatives aimed at promoting sustainable energy access in rural areas.

If you require any further assistance or have any questions, please don’t hesitate to contact the SERF at [email protected] .

Director, Sustainable Energy Research Foundation

Subject: Approval of Clinical Trial Protocol – “Evaluating the Efficacy and Safety of a Novel Gene Therapy for Rare Genetic Disorders”

On behalf of the Rare Diseases Clinical Trials Consortium (RDCTC), I am pleased to inform you that your clinical trial protocol titled “Evaluating the Efficacy and Safety of a Novel Gene Therapy for Rare Genetic Disorders” has been approved. After a thorough review of your study design, participant eligibility criteria, and safety monitoring plan, we have determined that your research meets the necessary ethical and scientific standards for human subjects research.

Your research represents a groundbreaking step forward in the development of innovative treatments for rare genetic disorders, and we commend your dedication to improving the lives of individuals and families affected by these conditions. Your proposed trial design, which incorporates cutting-edge gene therapy techniques and rigorous safety measures, demonstrates your commitment to advancing the field of rare disease research.

As you proceed with your clinical trial, please ensure that you adhere to the approved protocol and obtain informed consent from all participants or their legal representatives. If you encounter any modifications, adverse events, or unanticipated problems during your research, promptly notify the RDCTC for further guidance and oversight.

We wish you success in conducting your clinical trial and look forward to the potential breakthrough findings that may emerge from your work. Your research has the potential to pave the way for the development of life-changing treatments for individuals with rare genetic disorders.

If you require any further assistance or have any questions, please don’t hesitate to contact the RDCTC at [email protected] .

Chair, Rare Diseases Clinical Trials Consortium

Receiving a letter of approval for research is a significant milestone for any researcher or research team.

It validates the importance and feasibility of the proposed study and provides the green light to proceed with the investigation.

These letters not only grant permission but also offer support, guidance, and expectations for the conduct of the research.

By exploring these 15 sample letters of approval for research, we have gained insight into the key elements that make an approval letter effective and impactful.

From highlighting the alignment with institutional missions to outlining the terms and conditions of funding, these letters serve as a roadmap for researchers as they embark on their scientific endeavors.

Whether you are a researcher seeking approval for your study or a committee member tasked with reviewing proposals, these sample letters offer valuable guidance and inspiration.

Home » Letters » Approval Letters » Approval Letter for Research – Sample Letter for Approval of Research

Approval Letter for Research – Sample Letter for Approval of Research

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(Sender’s details) ____________ ____________ ____________

Date: __/__/____ (Date)

(Receiver’s details) ____________ ____________ ____________

Subject: Approval of research

Dear Sir/madam

This is with reference to your letter dated __/__/____ (Date) regarding approval for research. I am glad to announce that you have been granted permission to research the topic of ________ (mention topic).

As a ________ (graduate/masters/scholar/any other) student, we have high hopes from you. We noticed that your dream of studying ________ (mention topic with details). This research will provide you with interesting facts and we hope you continue doing research using ____________ (surveys/questionnaire/any other) method.

Your efforts are appreciated. We are happy to cooperate with you and we wish you luck and success in the future. Kindly contact me on _______________ for any further questions.

Sincerely, ___________

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• It's appropriate to address the recipient as "Sir/Madam" or "Dear Sir/Madam" to maintain a formal tone.
• The subject line should clearly indicate the purpose of the letter, such as "Approval of Research" or "Research Approval Letter."
• Yes, expressing gratitude for the approval and acknowledging the recipient's efforts is important in maintaining a positive and polite tone.
• Yes, offering support and assistance demonstrates your willingness to collaborate and ensure the success of the research project.
• It's advisable to provide an email address or phone number where the recipient can reach out for any additional questions or clarifications regarding the research approval.

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3 Letter of Permission Templates for Instant Approval

A letter of permission formally requests or grants authorization for actions, access, or resource use, with templates provided for academic, professional, or personal scenarios. The letter’s tone, structure, and content vary by context.

1. Academic Research Permission Letter Template

[Your Name] [Your Address] [City, State, Zip Code] [Email Address] [Phone Number] [Date]

[Recipient’s Name] [Title/Position] [Organization’s Name] [Organization’s Address] [City, State, Zip Code]

Dear [Recipient’s Name],

I am writing to request permission to conduct [describe your research study] at [organization’s name or location]. My research is focused on [briefly describe the purpose of the study], and I believe that access to [specific resources, locations, or data] would be invaluable for the depth and quality of my analysis.

Trending Now: Find Out Why!

I am a [your position, e.g., graduate student, research associate] at [your institution’s name], and my study has been approved by [institution’s ethics committee or advisor’s name]. 

I am willing to adhere to all necessary protocols and guidelines set forth by your organization to ensure the integrity and confidentiality of the information accessed.

The research aims to [briefly describe the goals of the research and its potential contribution to the field]. The expected duration of the study is [duration], and I am hopeful that the findings will not only contribute to academic knowledge but also offer practical insights for [specific applications or benefits].

I am seeking your permission for [specific requests, such as access to locations, resources, interviews with staff, etc.]. I assure you that all data collected will be used solely for academic purposes and any findings will be shared with your organization, offering the opportunity for review and feedback before publication.

Enclosed are the research proposal, ethics approval, and a detailed methodology for your review. I am available at your convenience for a meeting or discussion to address any concerns or requirements you may have regarding this research.

Thank you for considering my request. I look forward to the possibility of working together to contribute valuable insights to [specific field or area].

[Your Name]

2. Professional Project Permission Letter Template

[Your Name] [Your Position] [Your Company/Organization] [Company Address] [City, State, Zip Code] [Email Address] [Phone Number] [Date]

[Recipient’s Name] [Title/Position] [Recipient’s Company/Organization] [Company Address] [City, State, Zip Code]

I am reaching out on behalf of [your company/organization’s name] with a request for permission to [describe the project, e.g., utilize specific data, access facilities, collaborate on a project]. Our project, titled [project name], is designed to [briefly describe the purpose and objectives of the project].

To successfully execute this project, we are seeking [specific permissions or resources needed], which falls under the purview of your [organization/department]. We believe that access to these [resources/facilities/data] is critical for achieving our project goals, including [mention any potential benefits or outcomes of the project].

Our team is prepared to adhere to all relevant protocols and guidelines to ensure the integrity and confidentiality of the resources provided. We are also open to discussing any conditions or requirements you may have in granting this permission.

Enclosed with this letter, you will find a detailed project proposal, including objectives, methodology, expected outcomes, and a timeline. We are hopeful that this project will not only benefit our organization but also contribute positively to [mention any broader impacts or collaborative advantages].

I would appreciate the opportunity to discuss this request further and address any questions or concerns you may have. Please let me know a convenient time for a meeting or a call.

Thank you for considering our request. We look forward to the possibility of collaborating with your organization on this exciting project.

3. Personal Use Permission Letter Template

[Recipient’s Name] [Title/Position, if applicable] [Organization’s Name, if applicable] [Organization’s Address, if applicable] [City, State, Zip Code]

Dear [Recipient’s Name or “To Whom It May Concern”],

I am writing to request your permission to [describe the action or resource you wish to use, e.g., reproduce an article, use a photograph, copy a book chapter] for [specific personal use, e.g., a family history book, personal blog, educational presentation].

The material in question is [describe the material and where it is from, including title, author, publication date, etc., if relevant]. I believe that including this material would greatly enhance [describe the purpose or project briefly], which is intended for [describe the audience or use, e.g., family members, non-commercial blog readers].

I assure you that the material will be used respectfully and appropriately, with full credit given to the original source. I am requesting permission for a one-time use and do not intend to distribute the material commercially or profit from its use.

I am hopeful that you will consider granting this permission and would be happy to discuss any conditions or concerns you may have regarding my request. If fees are required for the use of the material, please inform me of the amount and the preferred method of payment.

Thank you very much for your time and consideration. I look forward to your positive response.

These templates are designed to be adapted to your specific needs and circumstances. Ensure that all the details are tailored to your situation, including the recipient’s information, the specifics of your request, and any additional materials or assurances that may support your case.

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Writing a Request for Approval Letter | 20 Samples Letters

A letter of approval is consent by a body or a regulatory authority to proceed with an activity that has been requested by someone. The letter serves as a registration or a certification of some sort. There are two types of approval letters; in the first place, it simply is for approving something, whereas; in the second place an individual or organization can write the letter seeking approval for something, in the second capacity it is usually referred to as a request for the letter of approval.

The Request for Approval Letter can be written for several reasons. Some common uses for a letter of approval are; to give permission at work, to approve or endorse a project, to approve finances or a loan, etc. In general, whether you are an employer with staff, a creditor, or working on a council or a government body, chances are you will need to know how to draft a good letter of approval.

Request for Approval Letter is usually written in a professional environment whereby an employee is approved of their request. Through this letter, an employee gets the approval for which they have submitted their application if their employer feels that their request is reasonable and should be entertained.

Here are common examples of when one may need to send an approval letter:

Approval for a proposal: A proposal is an idea that becomes an agreement once the relevant party has approved it. For instance, you will have to request approval from a client who needs to agree to your plans for their project.

Approval for a completed project: Once you have completed a project, one may be required to send an approval letter to their client or manager confirming their satisfaction with the work done.

Approval for a budget adjustment: If you need to make any adjustments to an already approved budget, it is important that you send a Request for Approval Letter to your client for them to approve the adjustments you are proposing.

Approval Letter Examples

Why is a Request for Approval Letter important?

Here is why you should send the request for Approval Letter:

It provides an understanding between people:   an approval letter allows the other party to understand what you want to do and why you want to do what you are proposing to do. A clear and deeper understanding of the project or agreement usually made when someone approves your request.

Progress is made quicker: sending a Request for Approval Letter allows one to continue doing other projects while discussions are ongoing. For instance, rather than having to wait for the next meeting to air your concerns about a project, sending a Request for Approval Letter of the changes allows the other party to go through your request and make their decision before the next meeting happens.

A verifiable proof is created: after your request/project has been approved by your manager or client, you have documentable proof that allows you to continue with what you have been authorized to do comfortably. The Request for Approval Letter can serve as official documentation of any changes or adjustments to a previously agreed upon contract or terms, which can ensure that every party is well-informed.

How to Write a Request for Approval Letter

Following are the steps to craft a ‘request for approval letter’:

Choose your contact method

Every institution has its unique process for sending a request for an approval letter. You might send a Request for Approval Letter via email for a minimal design change, while you might print an updated contract for significant budget changes.

Address the recipient Professionally

In most cases, you will have to send in your Request for Approval Letter directly to the final decision-makers, so it is best if you address them in a professional manner. Use “Dear Mr. or Ms.,” when addressing them, followed by their official name.

Start with what you need

When you are looking to get approval from someone, be considerate of their time. Ensure that your Request for Approval Letter clearly indicates what you are seeking approval for.

Explain why you need it

Explain to your client why you need or want their approval. By properly explaining the reasoning for your request, you allow them to clearly understand why their approval would be of value to you.

Tell them why they should care

After you have explained why you are seeking their approval, briefly explain to them why they should care. Explain the benefits that they will receive by approving your request. Ensure that you properly draft this section to enable them to understand the advantages they receive with their approval.

Show them your enthusiasm for their response

After informing them of the benefits they stand to get upon their approval of your request, it can be beneficial to show them your enthusiasm for their response. Clearly show that you are excited about your request and what their approval can do for them. Show genuine confidence in what you are presenting, and make it known to them that you are looking forward to their approval.

Conclude your message

Before you write your name and information as you conclude the Request for Approval Letter, you may include one more piece of information depending on your reason for sending the letter. If, for instance, you are working with a deadline, you may provide the date and time for when you need them to respond to prompt them to decide.

Sample Letters & Examples

Following are a few samples and examples for better understanding:

Sample proposal needs approval from project manager

Dear Ms. Marion

I am sending this request for approval of our sales and marketing proposal for our upcoming project. The team and I have documented a detailed marketing plan that I have attached to this email. Once you approve our proposal, we’ll get started on the project as soon as possible. You will find the sales and marketing plan to be an all-inclusive answer to better engaging our current customers with retargeted advertising. We know that you have been seeking answers on how to generate more income and attract more customers, and I’m confident that this is what you have been looking for.

We look forward to your response.

Brian Michael

Sample 2: Budget adjustment needs approval from the operations manager

Dear Mr. Paul

I am sending this Request for Approval Letter for your approval of the budget change to our project. To ensure that the project is a success, I am requesting an increase in our budget by $70,000 for a new total budget of $450,000. The increase will help carter for the additional materials that will allow us to further test the final products before they are released. With this additional budget, we assure you that the final product will be of great quality and functionality.

I understand that you’ve expressed your concerns about the quality and functionality of this product, and I would like to make sure that they are done right and that they are of the highest quality possible. I would appreciate your approval of this supplementary budget so that we can be able to complete the last stage of the product production and testing by the end of the month.

Abdallah Rahim

Sample 3: The completed project needs approval from the supervisor

Dear Mr. Walker

I am writing this Request for Approval Letter seeking your approval of my completed edits for this week’s newsletter. I would appreciate it if you could go through this to confirm the edits. Once you approve these edits, I will be able to complete the article and send it to the designers. I know how much you would like this completed as soon as possible, and I look forward to your response so we can get the design department working on the layout and the overall design as soon as possible. If you give me your approval today, it will be in the hands of the designers by tomorrow.

Request for Approval Letter Best Practices

If you have ever waited to receive feedback on your request, then you most probably know how the way requests and subsequent approvals are handled is crucial to an organization’s culture and employee/applicants’ morale. Some practices can help guide you when drafting your approval letter:

Approval requests are usually very time-sensitive as they are prerequisite aspects for other operations and actions. Try to respond to all approval requests within the shortest time possible to avoid stalling operations that depend on your approval. Timely replies to letters of approval are also a relief to the sender as their concern about the matter can be alleviated. For sensitive approvals, you should dedicate your time to review the information, documentation, and conduct your in-depth analysis of the request.

Use Objective Criteria for Approvals

With diverse personalities in the workplace, interpersonal conflicts are bound to occur. As a manager or an employer, you must be very careful when approving requests.

Ensure that your company policies and business objectives back all your decisions on employee requests. Provide explanations for all the decisions in the approval letters to reinforce your impartiality and objectivity.

Keep the Tone Warm and Professional

Just like any other official business letter and email, keep the tone of your approval letter warm and professional. Professionally drafted letters breed an organizational culture of open collaboration, communication, and team orientation. When you send out strongly-worded cold emails, they will not only act as stressors but will eventually erode your healthy working relationship with your employees.

Provide Information Relevant to the Approval

It is key to ensure that your Request for Approval Letter contains all the relevant information to the approval request. Go through the letter and confirm that all the necessary information is included to ensure that there is no misunderstanding about the timelines , requirements, or amount. Granting approval and then having to cancel it simply because you didn’t go through it is unprofessional and stressful for all the parties involved.

Close the letter Appropriately

Rather than closing your Request for Approval Letter with generic endings, use an appropriate closing for all your letters. Also, make sure that you structure all communication to be consistent with the message you would like to convey in the letter of approval.

A Request for Approval Letter is very critical and should be written with so much care. This letter is formal, so the tone used should be communicative and professional. The general tone of your approval letter should be warm, free from grammatical, punctuation, and spelling errors. It must also contain a clear line for what is being approved and to what extent. If you imply to impose any restrictions on the approval you are granting, make sure that it has been spelled out clearly in the letter. The approval letter should be concluded with a congratulatory tone, signed and stamped.

Keep reading

Approval Sheet for Thesis with Examples and Format

• Post author: Rajveer
• Post last modified: March 17, 2023
• Reading time: 13 mins read

Writing thesis and stuck on approval sheet? If yes then don’t worry in this article I will tell you how you can design a perfect approval sheet. I’ll also share a few different examples and the cool thing is that the samples are downloadable in word doc format. So let’s jump into the article.

Approval Sheet for Thesis

1. add university name and logo, 2. start with the heading, 3. write a statement for the approval sheet, 4. add a section for author’s signature and date, 5. add a section for approval committee members, 6. design a signature and date section for approval committee, importance of approval sheet in thesis, check samples and select a format for your approval sheet, thesis approval sheet example 1, thesis approval sheet example 2, thesis approval sheet example 3, final suggestions on thesis approval sheet, where to add the thesis approval sheet, what is the ideal length of the thesis approval sheet statement, who writes the thesis approval sheet, why is an approval sheet necessary in a thesis.

Writing a thesis requires a lot of research and time. It is not an easy task for most of us but in the end, we need to do it. Another important and challenging task is to get approval from the authorities. Most of the researchers are apprehensive about thesis approval rejection because of their bad thesis approval sheet.

After completing the thesis, you will need to create and add the approval sheet pages for your thesis. You can submit the thesis to your college or university after getting approval from the authorities.

The approval letter is usually added on the second page of the thesis. This authorities approval improves the reputation of the thesis in the academic field for submitting it on different platforms.

So now you have understood what is the approval sheet in the thesis. It’s time to understand how you can write and design a perfect approval sheet for a thesis.

How to Write and Design Approval Sheet for Thesis

Writing and designing an approval sheet is not a difficult task. You just need to follow some guidelines and basics and you will be able to create a perfect thesis approval sheet.

Below I have shared a quick guide to creating an approval sheet for the thesis. Create a Microsoft Word document or google doc whatever you are using and get started with the quick guide below .

The first step is to add your university name and logo at the top of the page. It usually comes in the header section. You can add a logo image of your university/college and write the name in bold and center. This is the basic thing you probably already have added in other pages too so you can just copy-paste.

The next step in writing an approval sheet is to create a new MS Document or Google document and start writing with a title. Give the page a bold and focused title, “Approval Sheet.” The title is one of the parameters that will help readers to identify what the page is about.

Write a short introductory statement for thesis approval just after the heading. It includes your thesis title name and your name. Keep the statement short and simple. A maximum of 100 to 150 words statement is enough.

This statement will inform the authorities about your thesis topic. Write in a formal language without grammatical errors. If you are not a grammar expert and do a lot of grammar mistakes then try to use some grammar checker tools to avoid grammar mistakes .

After writing the statement, design a section for the thesis author’s signature and date. You can write the author’s signature on the left and the date on the right, or you can use the left side for just the signature and date.

You need to design it right after the statement. See a quick example below.

Author Signature ………………

Date ……………….

Now add the next section for the members of the approval committee. Give it a title like “Approval Committee” or “Approval Examiners”. Write a brief statement for thesis approval on behalf of the approval committee as they will sign under it.

Now you are almost done. Just add a signature and date section for the members of the approval committee.

Once you have completed all the steps and your approval sheet is ready you can add it to the second page of your thesis file.

An approval sheet is an important page in the thesis. This is an essential page to get approval from the authorities for submitting your thesis to the university/college and various other platforms. An approved thesis is a sign of confidence in your research and paper.

Thesis approval is usually given by the research and approval committee of a university or college. Once your thesis is approved you can submit the papers on any platform and people will trust your papers because of the approval from authorities.

If you have never written an approval sheet, you should look at some examples first or you can also use a pre-made template for a thesis approval sheet. The first thing you need to do is to check some approval sheet samples and get some ideas for creating your own.

By analyzing different samples your mind will open and you will be able to generate thoughts and ideas for writing your approval sheet.

Example of Approval Sheet in Thesis

I have shared some approval sheet examples with the download button in this article. You can download samples and can use them as templates.

Once you’ve checked out a few different samples, it’s time to select the template you want to use in your approval sheet.

The process of writing an approval sheet is easy. Just follow the above guide and use the template provided and you will be able to create a great approval sheet. If you face any difficulty please comment I will try to help you. Follow Acknowledgmentpedia for more helpful guides.

FAQ on Thesis Approval Sheet

The approval sheet is usually added on the second page of the thesis.

A paragraph of 100 to 150 words is sufficient for the thesis approval sheet statement.

Authors themselves need to write thesis approval sheets but if your institutions have set guidelines then you will need to follow and design the approval sheet as directed by the institution. Once the approval sheet is ready, you can submit it to the committee for approval.

An approval sheet is needed to approve the thesis for submission of the thesis to the university/college. Once the thesis is accepted, the credibility of your thesis also increases.

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Approval Letter (Format & Sample)

An approval letter grants authority to an individual, organization, or body to proceed with an activity. This letter can come in two forms in the first instance, it’s written by the authorizing party granting approval, or it can be written by the organization or individual seeking approval where, in most cases, it’s referred to as a request letter for approval.

The letter is written for various reasons such as asking for permission for expenditure, vacation, sickness leave, loan approval, endorsement of a project, etc.

What to include in an approval letter

• Start with confirming approval : As you start your approval letter, it’s essential to hit the main reason for the letter by confirming consent for the requested activity.
• Adopt a polite and friendly tone: Although an approval letter is a formal letter, it should adopt a warm and relaxed tone. This should be reflected in words used in the letter.
• Indicate the timeline: If the approval is limited to a specific period, it’s vital to indicate the time frame in the letter.
• Note any relevant actions that the recipient should take to affect the approval.
• Close the letter with a congratulatory message.

Approval letter format

Your address

Recipients address

Dear Mr. / MS. /Mrs. [Name of the individual],

I write this letter to inform you the board of directors has approved your application for [reason] for [amount].

This loan will be repaid at an interest rate of [percentage] for [duration]. In this respect, you are requested to visit our main offices to finalize the legal formalities.

Also enclosed in this letter are our terms and conditions. Read through them carefully before advancing to the next step. Feel free to contact us if you need more information about the matter.

All the best,

[Your Name]

Sample approval letter

Dear Mr. Jameson,

We appreciate your efforts in submitting your proposal for the environmental project 2019. After a thorough analysis of the proposal, the grant committee has given the green light for the project. In this regard, you can start the project as soon as possible. The funds for this project will be available in the next week.

You are therefore requested to visit our headquarters by September 3, 2019, to finalize with a few specifics. Contact us via [219] 304- 9078 to schedule a meeting.

We believe your project will impact many lives in the city. Once more, thank you for submitting your proposal and the excellent job you are doing to make the world a better place.

Antony F. Cameron

Pivots Grants Committee

Sample Approval Letters

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Home » 10+ Handy Approval Letter Samples

10+ Handy Approval Letter Samples

An approval letter is a letter in which the writer or sender approves, accepts or gives his/her consent to something that was previously requested. A letter of approval is usually written by some superior or regulatory authority in response to a request for doing something. In simple words, it can be said that an approval letter is an official permit or permission to proceed with something.

Approval letters are of several different types like a leave of absence approval letters, a loan approval letter, a project proposal approval letter and many more. A letter of approval must be stated to the exact person and it must clearly state and explain the approval that is being given. Each type of approval letter has a different format and is written in a different style.

In this article, we have provided you with 10+ different approval letter samples that can be quite useful for you. All of these approval letter formats are used in different scenarios. These sample approval letters are free to download and you can also further edit them according to your requirement. Check out the given below approval letter samples to get a better understanding of this document.

FREE Approval Letter Samples

Approval letter for leave of absence.

Subject: Approval Letter for Leave of Absence

Dear Mr./Mrs. [name of Recipient],

I am very delighted to let you know that your request for leave of absence for [mention number of days] has been approved by the management of [mention Organization name]. Your leave will start from [mention date of start of leave] for the next [mention number of days] consecutive days.

Before leaving, make sure to train your sub-ordinate properly so that he/she will be able to perform your duties during your absence. Best of luck and enjoy your good time.

File Size: 15 KB

File Type: MS WORD

Approval Letter for Increase in Credit Limit

Subject: Approval Letter for Increase in Credit limit

This is to inform you that your request for an increase in credit limit, as received on [mention date], has been duly approved. The old credit limit for your account was [mention old credit limit amount] and the newly approved credit limit is [mention the new credit limit amount]. Please find attached the copy of our original credit agreement as well as it explains in detail the original terms and conditions of the credit agreement.

I hope that this approval of your request will definitely facilitate and suit you. For further queries or information, feel free to contact us through the given below contact details.

Best Regards,

Project Approval Letter

Subject: Project Approval Letter

This is to inform you that your proposal for the project of [mention Project name] has been approved by the directors at the Board meeting held on [mention date of meeting]. We trust your abilities and hence we hope that this project will play a vital role in the overall growth and development of the organization.

In your proposal, you stated that the estimated time to complete this project will be one year. As the management has duly approved this project, we wish you good luck and hope that you will keep us regularly updated regarding the progress of the project and the project will be finished without any delays.

Mortgage Pre-Approval Letter

Subject: Mortgage Pre-Approval Letter

This letter officially serves as a pre-approval for the mortgage loan that you have applied for with our organization, [mention the name of Organization], as on [mention date of applying for mortgage loan]. Please carefully read the given below details which have been agreed.

Maternity Leave Approval Letter

Subject: Maternity Leave Approval Letter

This is to inform you that we have reviewed and approved your request for maternity leave for one month. Your absence will start from 20th January 2019 and will end on 20th February 2019. We wish you the best of luck and will pray for you for safe delivery. We will be looking forward to seeing you and your newborn very soon!

Take good care of yourself.

Loan Approval Letter

Subject: Loan Approval Letter

It gives me great pleasure to inform you that your request for a loan, as received on [mention date], has been approved by the management of [mention Organization Name]. Let me remind you that you requested a loan of the amount [mention the amount of loan], and the organization has carefully reviewed and approved your request for the same.

As we have informed you earlier that the interest rate on the said loan will be 10% and you will be required to repay the loan in the next [mention number of years] years. For further discussions and agreements, please make sure to pay a visit to the bank and carry all the necessary documents with you at the time of your visit. 

10 Useful Tips for Writing an Approval Letter Sample

As mentioned earlier, the given approval letters samples are free to use and you can customize them according to the situation for which you are writing such a letter. However, if you still want to know how to write an approval letter sample or want to write an approval letter from scratch, then make sure to keep in mind the following 10 useful tips for writing an approval letter:

1- Use formal salutations like any other formal letter.

2- Start your letter by mentioning what it is actually that you are approving.

3- If necessary, briefly mention the reason or reasons for granting approval.

4- State the instructions or next actions that you want the recipient to take.

5- Use a proper formal and cordial tone in your approval letter.

6- Include any other relevant information such as some important guidelines or parameters.

7- Keep your letter of approval short and concise.

8- Don’t forget to mention the important dates associated with the said approval.

9- Where applicable, close the approval letter by offering your best wishes or best of luck to the recipient of the letter.

10- Just like any other important formal document, make sure to review the letter before finalizing it.

Approval Letter to Work from Home

Subject: Approval Letter to Work from Home

I am writing this letter to inform you that your request for working from home has been duly accepted and approved by the management of [mention Organization name]. We received this request from your side on [mention date] and considering the situation in your personal life, we have approved your request as a result of which you will be allowed to work from home for the next three months starting from [mention the start date] to [mention end date].

However, you will have to pay a visit to the office to attend the monthly meetings that are held in the very first week of each month. We hope that your performance will stay the same for this period and you will keep focused on your targets and objectives.

For further queries or details, feel free to contact me.

Approval Letter to Conduct Research

Subject: Approval Letter to Conduct Research

This is in response to your request letter, as received on [mention date of request letter], seeking approval for conducting the research. I am glad to inform you that your request is reviewed and approved by the management of [mention the name of Institute] to conduct research on [mention the Topic].

As a [graduate/masters/scholar/any other] and a brilliant student, we believe in you and have high expectations from you. We hope that your research will give birth to more ideas and practical theories related to the topic of your interest.

Your devotion and hard work are always appreciated and it is our pleasure to cooperate with you and wish you the best of luck in the future. For further details or queries, feel free to contact me.  

Approval Letter from Landlord to Tenant for Repairs

Subject: Approval Letter from Landlord to Tenant for Repairs

I am writing this letter in response to your request, as received on [mention date], seeking my approval to carry out [mention in detail the repairs work that is required to be done]. I approve your request and grant you my permission to carry out the said repairs.

Please make sure that no harm is done to the property while carrying out the said repairs. Also, mail the total bill of those repairs at my residential address mentioned below. It will be very kind of you if you pay the expenses for now and I will adjust the same in your monthly rentals.

Approval Letter for Scholarship

Subject: Approval Letter for Scholarship

I am delighted to inform you that our institute, [name of the Institute] has accepted your request for the scholarship program, [scholarship program name]. We deeply reviewed your application and the credentials and decided that you definitely deserve a scholarship.

Another good news for you is that you will not only be eligible for the scholarship for the first semester, but for the whole course. However, for that purpose, you must have to maintain a percentage of at least 80% for every semester.

For further queries or information, feel free to contact us through the given below contact details.

Approval Letter for Reimbursement of Petty Office Expenses

Subject: Approval Letter for Reimbursement of Petty Office Expenses

We have confirmed and approved your request for the reimbursement of expenses that you incurred for the purchase of office equipment for your team. As per our records, the amount is [mention the Amount] and this amount will be credited to your bank account along with your monthly salary.

Make sure to verify whether or not the amount mentioned above is correct.

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6 Approval Letter Samples | Format, Sample and How To Write?

March 25, 2023 by Prasanna

Approval Letter Samples: An approval letter means that you validate a claim or give a consult to an act before it happens. A letter of approval is provided by a superior body or regulatory authority to proceed with an activity requested by someone else. Hence, it serves as a certificate of registration.

A letter of approval can be of different types. There are absence approval letters, project approval letters and many more. Each of the approval letters is written differently. However, there are two main categories of approval letters.

The first category of approval letters is one where you grant something. In the second type of approval letter, an individual writes to an organisation asking for the request’s approval.

Get Other Types of  Letter Writing  like Formal, Informal and Different Types of Letter Writing Samples.

A letter of approval is a response to a request made by an employee or a team. If the manager finds the request made by the person is reasonable. After which you should write the approval letter.

It should be addressed to a specific person and state what you are approving exactly. If you are backing a task, you need to support when it starts and when it should end.

Format of Approval Letter

You need to know how to write a letter of approval not to make any mistakes. Here are some of the points you need to remember while writing a letter of acceptance:

• If you find the reason for seeking support good, then you should write an approval letter.
• The letter of acceptance is a formal and essential document.
• You should clearly state to whom you are writing the letter and what you are approving in the support letter.
• It would be best if you were careful and cautious while drafting the letter of support.
• The tone of the letter of acceptance should be warm, professional and communicative.
• You should end the letter of authorisation with congratulations and wishing the best.

Sample Approval Letters

Sample approval letters are listed below for the convenience of the readers.

Approval Letter Samples

[Your name]

[Street Address]

[City, St. Zip]

[Optional – Email Address]

[Name of recipient]

Dear [Name of Recipient],

I have received your request to be excused from your duties at work from [Starting Date] to [Ending Date].

This is a notification that serves as confirmation that your time off has been approved. You will be missed during your absence, but I wish you the best for your time off. We will look forward to seeing you again after your leave.

Additionally, I thank you for being a part of [Company Name].

[Your Name]

Educational Approval Letter

October 13, 2019

Jack C Hammer, Ph. D, Pe

PDHcenter.com

2618 Dakota Lakes Drives

Herndon VA 20154

Dear Mr Hammer

The Vermont Board of Land Surveyors reviewed your request to approve continuing education credits for 40 courses sponsored by PDHcenter.com.

You will find the committee’s approval and granting credits as requested by you in this approval letter. Additionally, there’s an exception of the ones noted as denied.

If you have any queries regarding the approval or denial, please feel free to contact the office.

Larry Roland

Administrator

Request Approval Letter

Approval Of Request To Increase Credit Letter

We are pleased to inform you that your request to increase your credit limit has been approved. The new credit limit is $[Amount]. Additionally, along with this approval letter, you will find an exact copy of our credit terms. This document explains in detail the amount you will be billed every month.

We are sure that these terms will better facilitate doing business with each other.

Letter of Approval for Absence Sample

Maya Arthur

6753 Groove Street

Huntington, NY 56474

Dear Ms Arthur

I am pleased to let you know that the fifteen days of absence you had previously requested have been granted and approved by the company.

Starting July 15, 2018, you will be able to take fifteen consecutive days off while continuing to collect 30% of your pay. Before you leave, you have to train an intern to complete your job for a week.

Upon completing your fifteen-day absence, you will have to return to work in your average capacity. Your total salary will resume the day you return to work.

You will be missed here in the Greenvalley Corporation, and I wish you good luck with your participation in a humanitarian cause in Cuba.

Jack Trevor

Greenvalley Corporation

Approval Letter for Project

Dear [Recipient Name],

I hope you are doing well.

I want to inform you that the head has approved your project [Name of the project] of the department and the company’s director. We hope your project brings growth and development to the country.

In your projects, you have mentioned that it will take two years to complete the project. We wish you all the best to accomplish the task. You will need to regularly submit reports regarding the project’s progress and how it is being completed.

We wish you all the best, and may this bring a good name to the company.

Yours Sincerely, [Name]

Loan Approval Letter

[Company Name]

[City, State, Zip Code]

[Recipient Name]

[Street name]

Subject: Approval of Loan

Dear [Recipient Name]

Our organisation is pleased to inform you that we approve your request for a loan to meet your financial problems. You have requested a short term loan of $35,000 to meet your expenses. Hence, the organisation has decided to approve your application for a loan for the same.

We have read and analysed your business proposal. The organisation has concluded that you will run the business successfully and it is a profitable business.

The interest rate you will have to pay on a loan is 8%. The interest rate will change according to the amount that you want as a loan.

As we have discussed earlier, you will have to repay the loan in the next ten years. Please come to the bank to review and discuss all other details. You will have to carry all the necessary documents that we informed you about when you come to the bank.

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How to Write A Letter of Approval Examples and Samples Included

A letter of approval can take two forms or can be written from two positions. The first is as the requesting personnel. The second is as the approving personnel. This article looks at the fundamental principles of handling a letter of approval from an approving personnel point of view and offers samples to help you handle approvals properly.

Writing a proper letter of approval requires good email writing skills coupled with sound organizational behavior and management skill.  We will look at some approval request handling best practice and lay out how to write a letter of approval with examples to help you succeed in your oversight role.

How To Write An Email Requesting For The Approval Of The Boss

How to Write an Approval Letter

Writing an approval letter involves conveying consent or authorization to a recipient for a specific request or action. Here are the key points to include in a condensed bullet-point format:

Opening: Use a professional salutation (e.g., “Dear [Recipient’s Name],”). Clearly state the purpose of the letter (e.g., “Subject: Approval Letter”).

Express Approval: Clearly and directly state that approval is granted. Mention the specific request or action being approved.

Provide Details: Include relevant details, such as dates, amounts, or any specific conditions.

Encourage Action: If the approval requires any subsequent actions from the recipient, provide necessary instructions or deadlines.

Closing: Express goodwill and appreciation (e.g., “Thank you for your cooperation”). Use a polite closing (e.g., “Sincerely,” “Best regards,” etc.).

Signature: Sign the letter if it is a physical document, or use a digital signature if it’s an email.

Letter of Approval Best Practice

Anyone that has ever waited several weeks to receive feedback on a leave request or budget approval can relate with the fact that the manner in which these requests and subsequent approvals are handled is critical to organizational culture and employee morale.

Be Timely with Approval Letters

Approval requests are time sensitive as they are prerequisite factors for other actions and operations.  Aim to respond to approval requests within 24 to 48 hours to avoid delaying other operations dependent on your approval.  Prompt replies to letters of approval are also a relief to the sender as their anxiety about the matter can be alleviated.

In cases of sensitive approvals, you may need some time to review information, documentation and conduct your own analysis. Don’t keep the sender in the dark rather respond with a short email stating that you need time to review the request.

Email Requesting Approval for Payment: Templates Included

Email Task Approval Example Email

Letter of approval example, sample i: email acknowledging an approval request.

Re: Approval Needed – End of Year Budget

Use Objective Criteria for Approvals

The presence of diverse personalities in the workplace is bound to lead to interpersonal conflict which is often referred to as “office politics”.  Business leaders and managers must be careful to manage approval requests in a manner that clearly shows the absence of sentiment.

Here’s a sample letter of approval when a team leader has to decline a leave request because the requesting officer has not met the requirements to be entitled to leave according to company policy.

Sample II: Email Declining a Leave Request

Keep the tone warm & professional.

Displaying empathy is essential for healthy organizational relationships.  Show understanding and care for the requesting personnel by using consolatory tones in cases when approval is denied. Use an appropriate congratulatory tone when sharing positive news.  Use the closing paragraph of your approval letters to congratulate or offer alternatives to requesting parties as shown in the various samples.

Provide Information Relevant to the Approval

 close the letter appropriately.

Instead of closing your approval letters with generic endings, use an appropriate closing for every approval letter .  For leave requests, you may wish the recipient a restful holiday.  For projects, share your excitement for the project and warm wishes for the success of the implementing team.  As shown in the samples above structure all communication to be consistent with the overall message of the approval letter.

 Sample III: Typical Letter of Approval for a Leave Request

A typical letter of approval most businesses will encounter is for Leave requests.  Here’s a sample letter of approval for a leave request.

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