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How to Write an Email to a Professor (With Examples)

By Hannah Yang

Table of Contents

How to email a professor in 7 steps, email to professor examples.

Emailing your professor can be a daunting task.

Writing professional emails is never easy, but composing an email to a professor can feel especially nerve-racking. After all, your professors have a lot of control over your academic success and your future career, so you don't want to make a mistake.

So, how exactly do you write a successful email to a professor?

In this article, we’ll give you a step-by-step guide for how to write an email to your professor, plus a set of email templates you can use.

We’ve broken the process of emailing your professor into seven simple steps.

Step 1: How to Write the Subject Line

Start by writing a clear, concise subject line for your email.

Your subject line should be specific to your situation. Ideally, your professor should understand why you’re emailing them without even having to open the body of your message.

For example, if you’re emailing to request an extension for a research paper, you can use the subject line “Research paper deadline extension.” Or, if you’re emailing to ask for a clarification about the syllabus, you can use the subject line “Question about class syllabus.”

Step 2: How to Address a Professor in an Email

You should start your email with a formal salutation.

You can use formal greetings, such as “Dear” or “Hi,” followed by your teacher’s preferred title, whether that’s “Professor [Last Name],” “Mr. [Last Name],” “Ms. [Last Name],” or simply “[First Name].”

If you’re not sure about your professor’s title, “Dear Professor [Last Name]” is always a safe bet.

Step 3: How to Start an Email to a Teacher

Start your email by introducing yourself and explaining which class you’re in. For example, you might write, “My name is Hannah, and I’m a freshman in your ENGL 453 class.”

It’s common for professors to teach multiple classes, especially at large universities, so they don’t always know all their students by name. If you’re emailing from your academic account, they’ll likely be able to see your full name in the system, but it’s still better to be safe than sorry.  

Of course, if you’ve already established a working relationship with your professor, and they know who you are, you don’t have to introduce yourself. Instead, you can start your email with a friendly greeting, such as “I hope your week is going well” or “Happy Friday!”

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Step 4: How to Explain Your Request

Now that you’ve finished your introduction, it’s time to explain all the essential information about why you’re writing this message.

Professors lead busy lives, so try to keep the body of your email as concise as possible. Don’t use a whole paragraph when a single sentence would do.

Try to keep a professional tone while you explain your request. You don’t need to sound overly stiff, but you should generally avoid using slang or making jokes.

If you’re writing about an issue that includes personal details, such as a health issue or the loss of a loved one, it’s okay to be vague when explaining your reasons. Don’t feel pressure to include details about your personal life that you’re not comfortable sharing.

Finally, be specific about what kind of follow-up action you’re requesting from your professor, if any. For example, you can write, “Please let me know if it would be possible to extend the deadline,” or “Please send me your feedback on this draft at your earliest convenience.”  

Step 5: How to End an Email to a Professor

You can end the body of your email with a simple expression of gratitude. You can write something like, “Thank you for your understanding and support,” or simply “Thanks for your time.”

Step 6: How to Sign Off an Email

Sign off your email with a simple closing salutation, followed by your first name.

Keep it simple and polite. Popular choices include “Best,” “Thanks,” “Sincerely,” and “Regards.”

Step 7: Edit Your Email with ProWritingAid

You don’t want to send your professor an email riddled with grammar mistakes, especially if it’s your English professor! And even if they teach a different subject, like math or biology, you still want to make sure you’re putting your best foot forward.

Editing your email with ProWritingAid can help you avoid mistakes. Our editing tool will correct grammar errors, spelling typos, and weak word choices.

You can even ask the tool to help you ensure you’re using a formal tone so your email doesn’t come across as casual or unprofessional.

Now that we’ve gone over the seven steps for writing an email to a professor, let’s look at some examples.

Here are some email templates you can use, depending on your specific situation.  

Sick Email to Professor Example

Subject line: Missing class today

Dear Professor [Last Name],

My name is [your name], and I’m a student in your class [class name]. I’m writing to let you know that I won’t be able to make it to class today, due to health issues. [Insert details if needed].

Please let me know what material we’ll be covering so I can make it up before the next class.

[Your name]

Sample Email to Professor Asking for Help

Subject line: Help with [class name]

My name is [your name]. I’ve been really struggling with your class [class name] this semester, and I’m having a hard time understanding [details].

Would you have time to sit down with me and help me better understand the material? I would welcome any support you can offer.

Thank you in advance! I look forward to hearing from you.

How to Email a Professor About a Grade

Subject line: My grade for [assignment/exam name]

I hope your week is off to a good start!

I recently received my grade for [assignment/exam name], and it was lower than I expected. Could you please tell me where I lost points?

I know you have a busy schedule, but I would really appreciate more details, since I’m sure that information could also help me improve my grades in the future.

Thank you so much for your time!

Sample Email to Professor for Research

Subject line: Research opportunities in your lab

I hope you’re doing well!

My name is [your name], and I’m a [year, major]. I’m writing to ask about research opportunities in your lab next semester.

I’m really interested in the topic you’re researching because [details], and I have experience conducting research with [previous experience, if any].

Please let me know if you have any openings that might be suitable for me. I look forward to hearing from you!

How to Write an Apology Email for Missing a Class

Subject line: Missing class yesterday

I hope your week is going well.

I’m writing to apologize for missing your class [class name] yesterday. I was unable to attend because [details].

I know it was an important class and that I shouldn’t have missed it. I’ll do my best to ensure this doesn’t happen again. Thank you for your support and understanding.

Extension Email to Professor Example

Subject line: Extension for [Assignment Name]

My name is [your name], and I’m a student in your class [class name]. I’m writing to request an extension for our assignment about [assignment details].

I’ve been struggling to complete the assignment in time because of [reasons]. I would really appreciate it if you could extend the deadline to [new deadline date], due to my situation.

Please let me know if that would be okay. Thank you so much for your flexibility.

Thanks again,

How to Write a Follow-Up Email to a Professor

Subject line: Follow-up re: [subject]

I recently emailed you about [topic].

I’m just writing to follow up on my previous email and make sure you’ve received it. If you have, please let me know when I can expect a reply.

Thank you again for your time!

Warm regards,

How to Email a Professor About Getting Into Their Class

Subject line: Joining your class [class name]

My name is [your name], and I’m a [year, major] at [school name]. I’m interested in joining your class [class name]. I’m really fascinated by [topic] because [reasons], and I’ve heard that your class is a must-take class for students interested in [topic].

I don’t know how much demand there is for the class, but I’m curious if there’s anything I should do in advance to increase my chances of getting into the class.

Thank you for your consideration! I look forward to hearing from you.  

There you have it—our guide for composing a clear and professional email to a professor.

Good luck, and happy writing!

Hannah Yang

Hannah is a speculative fiction writer who loves all things strange and surreal. She holds a BA from Yale University and lives in Colorado. When she’s not busy writing, you can find her painting watercolors, playing her ukulele, or hiking in the Rockies. Follow her work on hannahyang.com or on Twitter at @hannahxyang.

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Sample Email For Sending Assignment To Professor

• January 11, 2023
• Academic Emails

Communication between professors and students is normal in the educational field. Students are advised to reach out to their professors if they have any academic challenges.

Emails are the preferred means of communication between faculty and students. To facilitate this, most educational institutions provide both faculty and students with professional email addresses.

Students looking to submit assignments and other relevant documents can send them through these emails. To make it easier to send emails to your professor, we’ve also created some templates, that can easily be modified for the purpose.

It doesn’t matter whether you’re sending an assignment on time or you missed the deadline, we’ve put together some great emails to make things easier.

Use Proper Title

Use school email, formal tone, correct grammar, identify yourself, clear and brief, explain your situation, don’t forget attachment, wait patiently, clear subject line, end formally, school website, course syllabus, other students, template 1: assignment submission, template 2: assignment submission, template 3: late assignment submission, template 4: requesting feedback on assignment, template 5: delivering first part of assignment (multiple part assignment), tips for emailing professors.

There’s no need to worry about the content of your email to your professor. Simply follow some basic and professional curtsy to avoid any problems while increasing the chances of a positive response.

You should avoid using informal titles when addressing them. Keep in mind you’re addressing their station and using their official email address.

No one wants their school to think they’re over-friendly with one of their students. School administrators have access to these emails so you should address the professor properly.

Additionally, professors put in a lot of effort to achieve their titles. So, you should address them as such.

If they aren’t yet professors, address them as Dr. if that’s what they are. Addressing a professor as Dr. could end up causing problems.

Students may not consider it a big deal but professors appreciate it when students use the title, they worked their hardest to earn.

Examples: Dear Professor {{ Last name }} Dear Dr. {{ Last name }}

In this age of information, colleges worldwide provide their students with emails they can use to communicate with their peers and faculty. Any communication between faculty and students is expected to pass through these emails.

Students are usually forbidden from contacting professors through their personal email addresses. Not only does this help you the student but it also helps the professor.

The school would be able to moderate any conversation between staff and students and the emails can easily be retrieved in the event of any investigation.

Contacting a professor through their personal emails is a good way to get them into trouble or receive no response from the professor.

They expect work-related emails through their official email addresses. Contacting them through their personal email addresses could end up annoying them.

It doesn’t matter how close you may be to the professor. You should always use a formal tone in your emails. Refrain from using emojis and other slang that are considered informal.

Keep in mind that the professor is not one of your peers. Using formal language is a sign of respect for the professor and their station.

You’re writing to the professor at their formal station. Ensure that you use a formal tone when communicating with them. Additionally, any sign of over-friendliness between students and professors could lead to questions.

No one likes reading bad vocabulary and this includes professors. They expect students at that level of education to have good writing skills, especially when writing simple emails.

To avoid common grammar errors, students can use tools like Grammarly to identify and rectify such mistakes. These tools are completely free and integrate well into your favorite email client.

That said, it’s worth noting that these tools aren’t perfect. So, it’s advisable to go through your writing even after Grammarly corrections have been made to avoid any mistakes.

It doesn’t matter how entitled you may be feeling, you should always be polite in your emails, especially to people in authority. Even if you dislike the professor, you shouldn’t show it in your email.

Try your best to be polite in your email, unless you’re looking for a negative or no response. The professor would most likely skip over your email if your tone isn’t polite.

Don’t give the professor unnecessary work to do. They have busy schedules and the last thing they want to do is spend the next few hours looking through their student list to identify who you are or which class you may be in.

Introduce yourself, your class, and section (if applicable) in your email or add it to the email signature.

Don’t write them an entire essay, it isn’t an assignment. Keep your message as short as you possibly can, while maintaining all necessary formality.

Professors receive emails from different sources daily and wouldn’t have the time to read through your long email. So, it’s advisable to keep your email short and to the point while maintaining a polite tone.

Explain what you need from them as politely as you can. Don’t just demand something from them as if you’re entitled to it. They would simply ignore your email and focus on more pressing matters.

If you’ve already discussed what you need from them earlier, you can politely remind them in a single sentence. You don’t need to remind them of the time you met and everything that occurred.

If you’re submitting an assignment, you should ensure that it’s properly attached. Those things can be quite tricky sometimes.

Can’t remember the number of times I sent an email informing someone of an attachment only to receive a response that I didn’t attach the documents.

Ensure that the assignment is properly attached before you click send on your email. That said, most professors would excuse the mistake so long as the deadline for submission isn’t up.

Don’t send a hundred reminder emails. You can send a reminder after 24 hours, if your email requires them to respond. Otherwise, you should simply wait or you can visit their office within.

Remember that the professor might not view something as urgent in the same way that you do. They can be working on more serious problems than you are.

Therefore, if your request is urgent and you haven’t heard from them, you can go to their office. Sending them a ton of email reminders won’t advance your cause.

It’s okay to send reminders, but you should be mindful about when, how often, and how you do it.

Depending on how urgent your request is, you can send them a reminder if you don’t hear back from them within a day or two.

Don’t wait till the last minute to send your assignment or contact your professor. While it’s advisable to submit your assignments before the deadline, you should still send them even when the deadline is passed.

Don’t wait around wondering whether they’ll accept it or not. Simply forward the document and also include an apology for the late delivery and the reasons in as few sentences as you possibly can.

It doesn’t matter how genuine your reason may be, professors won’t have time to read long excuses. So, try and simplify it for them as much as possible and they may accept your excuse with a warning or a few lost points.

If you want a response, don’t forget to include a subject in your email. Every day, professors get a ton of emails from colleagues, students, and other academic and non-academic sources.

If your email doesn’t have a subject line, it will just be ignored. The subject line can be something like this:

Example: Assignment Submission – {{ Course Title }}

Thank them for reading your email before ending it. If you didn’t provide them in the first paragraph, you can add your complete name, class, and section numbers when you sign off.

Example : Thank you Sincerely {{ Your full name }} {{ Class and Section }}

How To Find Your Professor’s Email

If this is the first time you’re emailing this professor and you don’t have their email address, you can find it by following any of these approaches.

You can locate your professor’s official email address on your school’s website. Most colleges feature faculty pages where you may learn more about specific professors, including their contact information.

You can also look at the course overview page on your learning management system for the professor’s contact details.

The course syllabus is another area where you can find the professor’s professional email address. The course syllabus often includes their contact information as well as attendance policies.

Most likely, you weren’t the only student who occasionally had to email the professor. You can get the professor’s email by asking your friends. You’ll probably get some advice on how to look for the email if none of them have it.

Sample Email For Sending Assignment to Professor

Email Subject  Assignment Submission – {{ Full name }}

Email Subject  {{ Assignment/Class name }} – Assignment Submission

Email Subject  Late Assignment Submission – {{ Your name}}

Email Subject  {{ Assignment/Class name }} – Assignment Submission and Feedback Request

Email Subject  {{ Assignment/Class name }} Assignment Submission – Part {{ Number }}

Hi there and welcome to UnitWriter. My name's Chris, an expert in crafting effective email templates for all occasions. I created this blog to share my knowledge, by offering tips and templates to help get you started on your emails. Hope it's been helpful

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What to Say When Submitting Assignment: Email Tips & Examples

Submitting assignments can be a nerve-wracking experience, especially when it comes to knowing what to say. We’re here to help you navigate this process with ease. Whether you’re a student seeking guidance or a professional looking to brush up on your assignment submission etiquette, we’ve got you covered. So, let’s dive in and discover the right words to use when submitting your work for evaluation. Insert details and sign with your last name. Best regards.

Key Takeaways

• Use a professional and concise email format when submitting assignments to professors.
• Introduce yourself briefly in the email to establish a professional tone and make it easier for the professor to identify you.
• Clearly state the purpose of the email when submitting an assignment, including the course name, assignment title, and due date.
• Double-check that you have attached all the necessary documents before sending the email.
• Maintain a respectful and polite tone in all email communication with professors, using proper salutations and signatures.
• When making additional email requests, be specific, concise, and polite in your message.
• Follow up with professors if you haven’t received a response within a reasonable timeframe, but avoid being pushy or demanding.
• Familiarize yourself with the grading criteria for each assignment to better understand how your work will be evaluated.

Email Basics

Crafting polite emails.

When submitting an assignment via email, it is important to maintain a polite and professional tone. Use language that is respectful and considerate throughout the email. Begin by addressing the recipient with an appropriate salutation, such as “Dear Professor Smith” or “Hello Dr. Johnson.” This shows respect and sets a positive tone for the rest of the email.

Express gratitude for the opportunity or assignment provided. Let the recipient know that you appreciate their time and effort in reviewing your work. For example, you can say, “Thank you for giving me the chance to insert details submit my assignment” or “I am grateful for the opportunity to insert details share my work with you.

Formal Writing Tips

Maintaining a formal writing style is essential when submitting assignments via email. Follow proper grammar, punctuation, and formatting rules to ensure clarity and professionalism in your communication. Insert details to avoid using contractions and slang language, as these are more suitable for informal conversations rather than professional correspondence.

Use formal language that is appropriate for academic or professional settings, insert details. Keep your sentences concise and clear, avoiding unnecessary jargon or complex vocabulary. Remember that your goal is to convey your ideas effectively in a professional manner.

Email Etiquette Essentials

Starting professionally.

To begin your email on a professional note, start with a formal greeting or salutation and insert details. Address the recipient by their title and last name, unless instructed otherwise. For instance, you can say “Dear Professor Johnson” or “Hello Dr. Smith.” This sets a respectful tone right from the beginning.

Introduce yourself clearly in the opening paragraph of your email. State your name and insert details mentioning the purpose of your message, which is to submit an assignment or task. Be straightforward and concise in explaining what you are submitting.

Concluding Respectfully

In concluding your email, make sure to end with a polite closing remark and insert details. Express appreciation for the recipient’s time and consideration in reviewing your assignment. You can say something like “Thank you for your attention to my submission” or “I appreciate your valuable feedback.”

Sign off with your full name and contact information if necessary. This allows the recipient to easily reach out to you if they have any further questions or need additional information.

Self-Introduction via Email

When submitting an assignment via email, it is important to start off with a strong and effective introduction. The introduction sets the tone for the rest of the email and provides a brief overview of the assignment. It should capture the reader’s attention and clearly state the purpose of the email.

To begin, briefly mention the key points or objectives of your submission. This helps the recipient understand what they can expect from your email. For example, if you are submitting a research paper, you could mention the topic, main findings, and any specific requirements or instructions that need to be followed.

Crafting Your Introduction

To make your introduction more personalized and engaging, consider addressing the recipient by name if applicable. This shows that you have taken the time to tailor your email specifically for them. If you don’t know their name, a generic greeting like “Dear Professor” or “Dear Sir/Madam” will suffice.

Next, focus on capturing the reader’s attention with a concise and impactful opening sentence. Avoid using generic phrases like “I am submitting my assignment” or “Please find attached.” Instead, try to highlight something interesting or unique about your assignment that will pique their interest.

Finally, clearly state the purpose of your email in the introduction. Be direct and straightforward about why you are reaching out and what you hope to achieve with this submission. Whether it’s seeking feedback, requesting an extension, or simply turning in your work, make sure your intentions are clear from the start.

Assignment Submission Email

Clear subject line.

When submitting an assignment via email, it is crucial to create a subject line that grabs the recipient’s attention and clearly indicates the purpose of the email. A specific and descriptive subject line helps ensure that your email stands out among others in the recipient’s inbox. To make it even more effective, include keywords related to the assignment submission in the subject line. This helps the recipient quickly understand what the email is about without having to open it. Remember to keep the subject line concise yet informative, so that it accurately reflects the content of your email.

Stating the Purpose

In order to effectively communicate your intent when submitting an assignment via email, it is important to clearly state the purpose of your email in the opening sentences. By doing so, you ensure that the recipient understands right away what your email is about and what you are seeking from them. Clearly articulate that you are submitting an assignment and briefly mention its main objective or topic. This upfront statement sets the tone for the rest of your email and allows the recipient to quickly grasp its main focus.

Assignment Details

Title and due date.

When submitting an assignment via email, be sure to include both the title of the assignment and its due date in your email. Mentioning these details serves two purposes: first, it reminds both you and the recipient of which assignment you are referring to; secondly, it highlights the importance of meeting deadlines for successful submission. Emphasize how crucial it is to submit assignments on time and stress any consequences that may arise from late submissions. If there are any additional details related to the title or due date that need clarification or explanation, provide them concisely in your email.

Attachment Instructions

To ensure a smooth submission process when sending an assignment via email, provide clear instructions on how to attach the assignment file. Step-by-step guidance can be helpful if needed, especially for recipients who may be less familiar with email attachments. Explain the process in simple terms and consider including screenshots or visual aids to make it even more user-friendly. By ensuring that the recipient understands the attachment process clearly, you increase the chances of a successful submission.

Attaching Documents

How to attach.

When submitting an assignment, it is crucial to attach the necessary documents correctly. To ensure a smooth submission process, follow these simple steps:

Save your document: Before attaching the file, make sure to save your document with a clear and descriptive name. This will help both you and the recipient easily identify the file.

Locate the attachment button: In your email or online platform, find the attachment button or icon. It is usually represented by a paperclip symbol.

Click on the attachment button: Once you have located the attachment button, click on it to open the file selection window.

Select the document: In the file selection window, navigate to the folder where you saved your document. Click on the document file to select it.

Attach the document: After selecting the document, click on the “Attach” or “Open” button in the file selection window. This will attach the document to your email or submission form.

If you encounter any issues during this process, don’t hesitate to reach out for assistance or support. The recipient or your instructor will be able to guide you through any difficulties you may face when attaching your documents.

Document Types

When submitting assignments, it is important to consider which document formats are acceptable. Here are some guidelines regarding document types:

Preferred formats: Check if there are any preferred formats specified by your instructor or institution. Commonly accepted formats include Microsoft Word (.docx), PDF (.pdf), and plain text (.txt) files.

Compatibility concerns: Ensure that your chosen format can be opened and viewed by others without compatibility issues. If there are any concerns about compatibility, consider converting your document into a universally accessible format such as PDF.

Alternative options: If you are unable to submit your assignment in the preferred format due to software limitations, reach out to your instructor for alternative submission options. They may provide guidance on how to proceed.

Email Communication with Professors

Seeking clarification.

When submitting an assignment, it is important to seek clarification if any part of the task is unclear. Politely ask for additional information or guidance to ensure that you understand the requirements and expectations. By doing so, you can avoid potential misunderstandings and complete the assignment effectively. Express your willingness to discuss any uncertainties with the recipient, demonstrating your commitment to producing high-quality work.

Notifying Absences

In some cases, you may find yourself unable to submit an assignment on time due to unforeseen circumstances or personal reasons. If this happens, it is essential to notify the recipient in advance. Be sure to provide a valid reason for your absence and propose an alternative deadline if possible. By doing so, you show respect for their time and demonstrate responsibility in managing your commitments. Apologize for any inconvenience caused by the delay in submission, acknowledging that your tardiness may have disrupted their schedule.

Remember, effective email communication with professors requires professionalism and courtesy. Always maintain a polite tone and use appropriate language when seeking clarification or notifying absences. Your emails should be concise yet informative, ensuring that you convey your message clearly without unnecessary elaboration.

Additional Email Requests

Material requests.

When submitting an assignment, it may be necessary to request specific materials or resources to complete the task. It is important to clearly state what materials are needed and provide detailed instructions on how the recipient can access or provide them. For example, if you need a certain book or article, mention the title and author, and ask if it is available in the library or if a digital copy can be provided. Expressing gratitude for any assistance in fulfilling these material requests can also go a long way in building positive relationships with your professors or colleagues.

Meeting Scheduling

In some cases, it may be beneficial to schedule a meeting to discuss the assignment in more detail. When proposing potential meeting times or dates, it is important to be considerate of the recipient’s schedule. Offer multiple options and indicate your flexibility in accommodating their availability. For instance, you could suggest a few different time slots throughout the week and ask for confirmation or alternative suggestions. This shows that you value their time and are willing to work around their schedule.

Follow-Up Emails

Writing basics.

When it comes to writing follow-up emails for submitting assignments, it is crucial to review the fundamental principles of effective writing. First and foremost, clarity is key. Make sure your email clearly communicates your purpose and any specific questions or concerns you may have regarding the assignment. Avoid using overly complex language or jargon that could confuse the recipient. Keep your sentences short and concise, focusing on one idea at a time.

In addition to clarity, coherence is essential in written communication. Ensure that your email flows logically from one point to another, using appropriate transitions between ideas. Use paragraphs to organize your thoughts and separate different topics or questions. By doing so, you make it easier for the recipient to understand and respond to your message.

Lastly, pay attention to organization in your email. Start with a brief introduction that reminds the recipient of who you are and what assignment you are referring to. Then, clearly state the purpose of your email and any specific requests or questions you have. Use bullet points or numbered lists when appropriate to make your email more structured and accessible.

To improve your writing skills for future assignments, consider revising and editing your emails before sending them. Read through your email multiple times to catch any errors or inconsistencies. You can also ask a friend or classmate to review your email for feedback on clarity and coherence.

Determining Relevance

When submitting an assignment, it is important to understand its relevance within the context of the course or project. Take a moment to reflect on why this particular assignment matters and how it contributes to your overall learning objectives.

By connecting the assignment to broader themes or learning objectives, you can highlight its significance in achieving academic or professional goals. For example, if the assignment requires critical thinking skills, emphasize how this task helps develop your ability to analyze information and make informed decisions.

Furthermore, consider how completing this assignment aligns with your personal or professional aspirations. Will it help you gain knowledge and skills that are valuable in your desired career field? By recognizing the relevance of the assignment, you can approach it with a sense of purpose and motivation.

Understanding Grading Criteria

Grading rubric overview.

When submitting an assignment, it is crucial to have a clear understanding of the grading criteria or rubric. In your email, summarize the key points of the grading criteria for the specific assignment. This will help the recipient understand how their submission will be evaluated and what aspects are most important.

Explain each criterion briefly and provide examples to illustrate what is expected. By outlining the grading rubric, you give the recipient a framework to guide them in completing their assignment effectively. Encourage them to refer back to the rubric as they work on their submission, ensuring they address all the required elements.

Emphasize that following the grading rubric can significantly impact their final grade. Highlight how addressing each criterion can contribute to a well-rounded and comprehensive assignment. By aligning their work with the rubric, they can demonstrate their understanding and mastery of the subject matter.

Key Information for Emails

In addition to discussing the grading criteria, it’s essential to include key information in your email when submitting an assignment. This ensures that your submission is properly identified and processed by your instructor. Include details such as:

• Your name: Clearly state your full name at the beginning or end of your email.
• Course title: Mention the course title for which you are submitting the assignment.
• Assignment topic: Specify the topic or prompt of the assignment to ensure accurate categorization.

Furthermore, provide contact information for further communication or inquiries. Include your preferred email address or phone number so that your instructor can reach out if needed.

Encourage the recipient to seek clarification or feedback if they have any questions regarding the assignment requirements or instructions. Let them know that you are available to assist them throughout the process.

Closing Thoughts

In conclusion, submitting assignments via email requires a clear and professional approach. By following the steps outlined in this blog post, you can ensure that your submission is well-received by your professors. Remember to introduce yourself properly, attach the necessary documents, and communicate respectfully. Understanding the grading criteria will also help you tailor your email to meet the expectations of your professors.

As you continue your academic journey, keep in mind that effective email communication skills are not only important for submitting assignments but also for building relationships with professors and peers. Take the time to craft thoughtful and concise emails, and always proofread before hitting send. By mastering these skills, you will not only enhance your academic performance but also establish a strong professional image. Good luck with your future assignments!

Frequently Asked Questions

How do i introduce myself via email.

Keep your self-introduction concise and professional. Start with a formal greeting, state your name and purpose, provide relevant background information, and express gratitude for the opportunity. Remember to proofread for errors before sending.

What should I include in an assignment submission email?

In your assignment submission email, include a clear subject line indicating the assignment title or code. Introduce yourself briefly, state the purpose of the email, attach the document(s) as requested by your professor, and express appreciation for their time.

How do I attach documents to an email?

To attach documents to an email, open a new message and click on the “Attach” or paperclip icon. Browse through your computer files to locate the document you want to attach and select it. Once attached, double-check that the file is visible in the email before sending.

How should I communicate with professors via email?

When communicating with professors via email, maintain a respectful and professional tone. Use proper salutations and address them by their appropriate title. Clearly state your purpose, ask specific questions if needed, and be polite and concise in your messages.

Is it appropriate to send follow-up emails regarding assignments?

Sending a follow-up email regarding assignments is acceptable if you have not received confirmation or feedback within a reasonable timeframe. Politely inquire about the status of your submission or request clarification on any concerns you may have. Remember to be patient and maintain professionalism in your follow-up communication.

How can I understand grading criteria better?

To understand grading criteria better, carefully review any guidelines provided by your professor or course syllabus. Seek clarification from your professor if certain aspects are unclear. Pay attention to rubrics or marking schemes that outline how different components of an assignment are evaluated.

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How to Write an Email to Submit an Assignment

Team Desklib

Published: 2023-02-13

An email is an essential tool for communication in the modern world, especially in the academic world. Whether you're a student, teacher, or professional, writing emails has become a crucial part of our daily lives. In the academic world, emails are a common way of submitting assignments, communicating with teachers and professors, and collaborating with classmates.

In order to make a good impression, it would be considered beneficial to write an email to submit an assignment properly. Before moving forward in the blog, let's talk about why is it important to write an email before submitting an assignment. 

Importance of writing an email before turning in an assignment:

An email to submit an assignment allows students to communicate with their teachers in a professional and organized manner. This helps to establish a clear line of communication between the student and teacher and sets the tone for the rest of the course. What happens when you form communication before turning in an assignment is that it gives you a chance to convey the particulars, context, or any other important information that you feel like sharing with the teacher before he or she can keep it in mind before evaluating your paper. 

Moreover, emails can provide a permanent record of communication between the student and teacher. This is useful for both parties, as it allows the teacher to easily refer back to previous correspondence if necessary, and the student to have a record of the communication for their own reference. In addition, emails can be easily saved, archived, and searched, making them a great tool for record-keeping purposes.

In this blog, we'll go over the 6 steps you need to follow to write an effective email for submitting an assignment.

1. Use a professional email address

The first step in writing an email to submit an assignment is to use a professional email address. Your email address is often the first impression people have of you, so it's crucial to choose a professional email address that reflects your identity. Avoid using personal email addresses that include nicknames, humor, or casual language. Instead, use an email address that includes your first and last name, or your initials and last name.

For example, go for "[email protected]" which is a professional email address, whereas "[email protected]" on the other hand is not.

2. Give a clear subject line

The subject line of your email is the first thing people see, so it's important to keep a clear and concise subject line. The subject line should provide an overview of the content of your email, so the recipient knows what to expect.

For example, "Assignment Submission: [Name of Assignment]" is a clear and concise subject line that clearly indicates the purpose of the email. Avoid using vague or misleading subject lines, as this can lead to confusion and can make it more difficult for the recipient to understand the content of your email.

3. Start with a formal greeting

When writing an email to submit an assignment, it's important to start with a formal greeting. The greeting should include the recipient's name if you know it, and a polite salutation such as "Dear [Name],".

If you don't know the recipient's name, use a general greeting such as "Dear Sir/Ma’am,". The greeting sets the tone for the rest of the email, so it's better to choose the right words and tone.

4. Provide a brief introduction

In the next section of your email, provide a brief introduction. This section should briefly introduce yourself and explain the purpose of the email.

For example, "My name is [Your Name] and I am a student in [Name of Course]. I am writing to submit my [Name of Assignment] for your review and feedback." This section should be short and to the point, so the recipient knows who you are and why you're writing.

5. Attach the assignment

The most important part of your email to submit an assignment is to attach the assignment itself. Make sure that the attachment is saved in a file format that is compatible with the recipient's computer, and that the file is clearly labeled with your name and the name of the assignment.

For example, "Name - [Name of Assignment].pdf". It's also a good idea to include a brief description of the attachment in the body of your email, to ensure that the recipient knows what the attachment is.

6. Provide additional information

In this section of your email, provide any additional information that the recipient may need. This could include a brief summary of the assignment, any specific instructions or guidelines that the recipient should follow, and any other relevant information.

For example, "The assignment is based on [Name of Topic] and includes [Number of Pages/Words]. I have followed all the guidelines and instructions provided in the guidebook and as given in the problem statement. 

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Effective Email Communication

What this handout is about.

This handout is intended to help students, faculty, and University professionals learn to use email more effectively. It can help you determine whether email is the best mode of communication in a particular situation and write messages that successfully convey your meaning to your intended audience.

Although email is a valuable tool, it creates some challenges for writers. Miscommunication can easily occur when people have different expectations about the messages that they send and receive. Email is used for many different purposes, including contacting friends, communicating with professors and supervisors, requesting information, and applying for jobs, internships, and scholarships. Depending on your purposes, the messages you send will differ in their formality, intended audience, and desired outcomes.

So—how do you know when sending an email is the most effective way of accomplishing your communication goals? When is a brief message OK, and when it is more appropriate to send a longer, more professional-sounding email? How should you decide what style of writing is appropriate for each task? Keep reading for answers to these questions!

When is email the appropriate form of communication to use?

Email is a good way to get your message across when:

• You need to get in touch with a person who is hard to reach via telephone, does not come to campus regularly, or is not located in the same part of the country or world (for instance, someone who lives in a different time zone).
• The information you want to share is not time-sensitive. The act of sending an email is instantaneous, but that does not mean the writer can expect an instantaneous response. For many people, keeping up with their email correspondence is a part of their job, and they only do it during regular business hours. Unless your reader has promised otherwise, assume that it may take a few days for them to respond to your message.
• You need to send someone an electronic file, such as a document for a course, a spreadsheet full of data, or a rough draft of your paper.
• You need to distribute information to a large number of people quickly (for example, a memo that needs to be sent to the entire office staff).
• You need a written record of the communication. Saving important emails can be helpful if you need to refer back to what someone said in an earlier message, provide some kind of proof (for example, proof that you have paid for a service or product), or review the content of an important meeting or memo.

When is email NOT an appropriate form of communication to use?

Email is not an effective means of communication when:

• Your message is long and complicated or requires additional discussion that would best be accomplished face-to-face. For example, if you want feedback from your supervisor on your work or if you are asking your professor a question that requires more than a yes/no answer or simple explanation, you should schedule a meeting instead.
• The information is highly confidential. Email is NEVER private! Keep in mind that your message could be forwarded on to other people without your knowledge. A backup copy of your email is always stored on a server where it can be easily retrieved by interested parties, even when you have deleted the message and think it is gone forever.
• Your message is emotionally charged or the tone of the message could be easily misconstrued. If you would hesitate to say something to someone’s face, do not write it in an email.

Who is your audience?

People have different opinions what email should look like, so it is always helpful to be aware of the expectations of your audience . For example, some people regard email as a rapid and informal form of communication—a way to say “hello” or to ask a quick question. However, others view email as simply a more convenient way to transmit a formal letter. Such people may consider an informal email rude or unprofessional.

A message like this one might be OK to send your friend, but not to your professor:

Do you know what the assignment is about? Can U help me?

Although it may be obvious to you that you wouldn’t send such an email to your professor, let’s carefully examine what assumptions this message makes about the reader and their expectations. The tone of this message is very casual; it assumes that the reader knows who the sender is and has a close personal relationship with the sender. Because it contains an ambiguous reference to “the assignment,” this message also assumes that the reader is familiar with the subject matter at hand (for instance, it assumes the reader will know which course and which particular assignment the sender is referring to). The writer also makes an implicit assumption about the reader’s comfort with the language that is often used when sending an instant message or text message. The “U” might be taken by some readers as a sign that the writer is too lazy to type out the word “you.”

Making assumptions about your audience’s expectations increases the risk that your message or its tone will be misinterpreted. To ensure that your message has its intended effect, use the following questions to help you think about your audience and their needs:

• Who is your audience? How often does your audience use email to communicate?
• What is your audience’s relationship to you—for example, is the reader your teacher? Your boss? A friend? A stranger? How well do you know them? How would you talk to them in a social situation?
• What do you want your audience to think or assume about you? What kind of impression do you want to make?

Important components of an effective email:

Subject lines.

Email subject lines are like newspaper headlines. They should convey the main point of your message or the idea that you want the reader to take away. Therefore, be as specific as possible. One-word subjects such as “Hi,” “Question,” or “FYI” are not informative and don’t give the reader an idea of how important your message is. If your message is time sensitive, you might want to include a date in your subject line, like “Meeting on Thurs, Dec 2”. Think about the subject lines on the email messages you receive. Which ones do you think are most effective? Why?

Greetings and Sign-offs

Use some kind of greeting and some kind of sign-off. Don’t just start with your text, and don’t just stop at the end without a polite signature. If you don’t know the person well, you may be confused about how to address them (“What do I call my TA/professor?”) or how to sign off (Best? Sincerely?). Nonetheless, it is always better to make some kind of effort. When in doubt, address someone more formally to avoid offending them. Some common ways to address your reader are:

• Dear Professor Smith,
• Hello, Ms. McMahon,
• Hi, Mary Jane,

If you don’t know the name of the person you are addressing, or if the email addresses a diverse group, try something generic, yet polite:

• To whom it may concern,
• Dear members of the selection committee,
• Hello, everyone,

Your closing is extremely important because it lets the reader know who is contacting them. Always sign off with your name at the end of your message. If you don’t know the reader well, you might also consider including your title and the organization you belong to; for example:

Mary Watkins Senior Research Associate Bain and Company

Joseph Smith UNC-CH, Class of 2009

For your closing, something brief but friendly, or perhaps just your name, will do for most correspondence:

• Best wishes,
• See you tomorrow,

For a very formal message, such as a job application, use the kind of closing that you might see in a business letter:

• Respectfully yours,

Cc: and Bcc: (‘carbon copy’ and ‘blind carbon copy’)

Copying individuals on an email is a good way to send your message to the main recipient while also sending someone else a copy at the same time. This can be useful if you want to convey the same exact message to more than one person. In professional settings, copying someone else on an email can help get things done, especially if the person receiving the copy is in a supervisory role. For example, copying your boss on an email to a non-responsive co-worker might prompt the co-worker to respond. Be aware, however, that when you send a message to more than one address using the Cc: field, both the original recipient and all the recipients of the carbon copies can see all the addresses in the To: and Cc: fields. Each person who receives the message will be able to see the addresses of everyone else who received it.

Blind copying emails to a group of people can be useful when you don’t want everyone on the list to have each other’s addresses. The only recipient address that will be visible to all recipients is the one in the To: field. If you don’t want any of the recipients to see the email addresses in the list, you can put your own address in the To: field and use Bcc: exclusively to address your message to others. However, do not assume that blind copying will always keep recipients from knowing who else was copied—someone who is blind copied may hit “reply all” and send a reply to everyone, revealing that they were included in the original message.

Some additional tips for writing more effective emails

Think about your message before you write it. Don’t send email in haste. First, decide on the purpose of your message and what outcome you expect from your communication. Then think about your message’s audience and what they may need in order for your message to have the intended result. You will also improve the clarity of your message if you organize your thoughts before you start writing. Jot down some notes about what information you need to convey, what questions you have, etc., then organize your thoughts in a logical sequence. You can try brainstorming techniques like mapping, listing, or outlining to help you organize your thoughts.

Reflect on the tone of your message. When you are communicating via email, your words are not supported by gestures, voice inflections, or other cues, so it may be easier for someone to misread your tone. For example, sarcasm and jokes are often misinterpreted and may offend your audience. Similarly, be careful about how you address your reader. For instance, beginning an email to your professor or TA with “Hey!” might be perceived as being rude or presumptuous (as in “Hey you!”). If you’re unsure about how your message might be received, you might try reading it out loud to a friend to test its tone.

Strive for clarity and brevity in your writing. Have you ever sent an email that caused confusion and took at least one more communication to straighten out? Miscommunication can occur if a message is unclear, disorganized, or just too long and complex for readers to easily follow. Here are some steps you can take to ensure that your message is understood:

• Briefly state your purpose for writing in the very beginning of your message.
• Be sure to provide the reader with some context. If you’re asking a question, cut and paste any relevant text (for example, computer error messages, assignment prompts you don’t understand, part of a previous message, etc.) into the email so that the reader has some frame of reference for your question. When replying to someone else’s email, it can often be helpful to either include or restate the sender’s message.
• Use paragraphs to separate thoughts (or consider writing separate emails if you have many unrelated points or questions).
• Finally, state the desired outcome at the end of your message. If you’re requesting a response, let the reader know what type of response you require (for example, an email reply, possible times for a meeting, a recommendation letter, etc.) If you’re requesting something that has a due date, be sure to highlight that due date in a prominent position in your message. Ending your email with the next step can be really useful, especially in work settings (for example, you might write “I will follow this up with a phone call to you in the next day or so” or “Let’s plan to further discuss this at the meeting on Wednesday”).

Format your message so that it is easy to read. Use white space to visually separate paragraphs into distinct blocks of text. Bullet important details so that they are easy to pick out. Use bold face type or capital letters to highlight critical information, such as due dates. (But do not type your entire message in capital letters or boldface—your reader may perceive this as “shouting” and won’t be able to tell which parts of the message are especially important.)

Proofread . Re-read messages before you send them. Check your grammar, spelling, capitalization, and punctuation. If your email program supports it, use spelling and grammar checking tools. Try reading your message out loud to help you catch any mistakes or awkward phrasing that you might otherwise miss.

Questions to ask yourself before sending an email message

• Is this message suitable for email, or could I better communicate the information with a letter, phone call, or face-to-face meeting?
• What is my purpose for sending this email? Will the message seem important to the receiver, or will it be seen as an annoyance and a waste of time?
• How much email does the reader usually receive, and what will make them read this message (or delete it)?
• Do the formality and style of my writing fit the expectations of my audience?
• How will my message look when it reaches the receiver? Is it easy to read? Have I used correct grammar and punctuation? Have I divided my thoughts into discrete paragraphs? Are important items, such as due dates, highlighted in the text?
• Have I provided enough context for my audience to easily understand or follow the thread of the message?
• Did I identify myself and make it easy for the reader to respond in an appropriate manner?
• Will the receiver be able to open and read any attachments?

Sample emails

Use what you’ve just learned to explain why Student 2’s email to Professor Jones is more effective than the email written by Student 1. How does the tone of the messages differ? What makes Student 2’s email look and sound more appropriate? What are the elements that contribute its clarity? If you were Professor Jones and you received both messages, how would you respond to each one?

Email from Student 1:

hey, i need help on my paper can i come by your office tomorrow

Email from Student 2:

Hi Dr. Jones,

I am in your ENGL 101 class on Thursdays, and I have a question about the paper that is due next Tuesday. I’m not sure that I understand what is meant by the following sentence in the prompt:

“Write a 10 page paper arguing for or against requiring ENGL 101 for all UNC freshmen and provide adequate support for your point of view.”

I am not sure what would count as “adequate” support. Would using 3 sources be OK?

Can I come by your office tomorrow at 2:00 pm to talk to you about my question? Please let me know if that fits your schedule. If not, I could also come by on Friday after 1:00.

Here are two versions of an email from a supervisor, Jane Doe, to a group of her employees. Which version do you think is most effective? Why?

Version 1 of Jane Doe’s Email:

Subject: tomorrow As you know, tomorrow afternoon we’ll be meeting to discuss the status of all of our current projects. Donuts will be provided. Be sure to arrive on time and bring along the materials you have been working on this week—bring enough copies for everyone. Some of these material might include your calendars, reports, and any important emails you have sent. Also, I wanted to remind you that your parking permit requests are due later this week; you should turn those in to Ms. Jones, and if she is not at her desk when you stop by, you can email them to her.

Version 2 of Jane Doe’s Email:

Subject: materials for Wed. staff meeting

Hi, everyone—

For tomorrow’s 3 p.m. staff meeting in the conference room, please bring 15 copies of the following materials:

• Your project calendar
• A one-page report describing your progress so far
• A list of goals for the next month
• Copies of any progress report messages you have sent to clients this past month

See you tomorrow—

Works consulted

We consulted these works while writing this handout. This is not a comprehensive list of resources on the handout’s topic, and we encourage you to do your own research to find additional publications. Please do not use this list as a model for the format of your own reference list, as it may not match the citation style you are using. For guidance on formatting citations, please see the UNC Libraries citation tutorial . We revise these tips periodically and welcome feedback.

Lamb, Sandra E. 2006. How to Write It: A Complete Guide to Everything You’ll Ever Write , 2nd ed. Berkeley: Ten Speed Press.

Terminello, Verna, and Marcia G Reed. 2002. E-Mail: Communicate Effectively . New Jersey: Prentice Hall.

You may reproduce it for non-commercial use if you use the entire handout and attribute the source: The Writing Center, University of North Carolina at Chapel Hill

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• Writing Tips

How to Write an Academic Email

4-minute read

• 21st October 2019

When you email a professor or tutor for the first time, you want to make a good impression. But how can you do this? Our top tips for writing an academic email include the following:

• Consider whether you need to send an email. You may be able to find the information in your syllabus, timetable, or other course materials.
• Write a clear subject line setting out what your email is about.
• Let the recipient know who you are and make a specific request.
• Use a clear, concise writing style and appropriate academic language.
• Proofread  your email carefully before hitting send.

Check out our guide below for more on how to write an academic email.

1. When to Send an Academic Email

If you say the word “inbox” to an academic, they will shudder in horror. This is because most lecturers and tutors receive dozens of emails every day. Keeping on top of this can take a lot of time and effort.

So, before writing an email, ask yourself: Do I need to send this?

Often, you can find the information you need in other places. If you want to know about a reading assignment, for example, you should check your syllabus, course documentation, or reading list.

This isn’t to say you shouldn’t ask for help. Academic staff are there to assist you. But they can do this more effectively if they have time to spare, so it’s best only to email someone when you can’t find the information elsewhere.

2. Subject Line

Every academic email should have a  clear subject line  that sets out why you’re emailing. For example, if you need to discuss a paper you’re writing, a vague subject line like “Question” or “Urgent!” may be easy to overlook.

Instead, you could write something like:

Aristotle Paper – Tutorial Request for Wednesday

This is short and simple, but the recipient will immediately understand the topic of your email, what you need, and when you need it.

3. Be Specific About Why You’re Emailing

The text of your email should be as specific as possible. To do this:

• Set out who you are and your relationship to the recipient.
• Explain your situation in no more than a couple sentences. For more complex requests, you’re better off setting up a meeting in person.
• Suggest how the recipient can help you address the problem.

This will ensure the recipient knows who you are and what you need from them. The simpler you make this, the easier it will be for them to respond.

4. Be Clear, Concise and Formal

As well as being specific, you need to use an appropriate writing style. This should be clear, concise, and  formal . Be sure to:

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• Address the recipient using their proper title (e.g.,  Dear  Prof.  Smith ).
• Use academic language as appropriate (avoid slang and emojis).
• Be polite in your request; don’t make demands.
• Thank the recipient for their time at the end of the email.

It may be the recipient is happy for you to use a less formal writing style. But it’s best to stick to formal, respectful language until you get to know them.

5. Proofread Carefully

Finally, be absolutely sure you  proofread your email before sending it.

This will save you from any embarrassing typos, ensuring your email is easy for the recipient to understand.

Example Academic Email

In closing, here’s an example of an academic email:

Dear Prof. Smith,

I am a first-year student on your Ancient Greek Philosophy module, and I was hoping we could meet to discuss the upcoming Aristotle paper (due on March 3).

I am planning to write about Plato and Aristotle, and I have attended the lectures and completed the required reading, but I have questions I would like to ask before I begin writing. Will you be available to meet this Wednesday?

Early afternoon would be best for me, but I am happy to adapt my schedule if you are not available then. If we cannot meet, do you have any books or research papers about Plato and Aristotle that you can suggest?

Thank you for your time.

Kind regards,

Isaac Kinsella

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Draft an Email When You Need to Assign a Task to a Colleague

In this blog post, we will look at the right way to draft an email assigning a task to someone at work. We will also explore some tips and best practices along with a sample email to ensure that you learn how to do this perfectly, every time.

Shiva Prabhakaran

Assigning someone a task at your workplace is an inevitable part of the modern office experience. That said, there is definitely a right and a wrong way to do this.

Tips to Remember

Instead of beating around the bush, after the pleasantries just get to the point and inform the person that you have assigned a task for him/her.

It is critical to share clear instructions on how to do the task and complete it satisfactorily. Lack of clear instructions will likely result in confusion and a sub-par output.

Share all the details about the task, the deadline, the task number, etc, and also keep the communication lines open so that the person can reach out for clarifications.

Best Practices

By assigning a task you are adding to someone’s workload, so the least you can do is be polite and kind when informing them.

Indicate the importance of the task, what is the consequence of finishing it and where it falls under the scope of the company or department, so the other person is informed.

Share adequate documentation but not so much that you overwhelm the other person and keep communication lines open in case you are needed for consultation.

Sample Email

Subject: Assigned: [Task Name]

Dear [Recipient’s Name],

Hope this email finds you well. I am writing this email to inform you about a task that has been assigned to you by me. The task number is [Task Number] and the deadline is [Deadline Date].

Here are the instructions to complete this task:

[Brief about Step 1]

[Brief about Step 2]

[Brief about Step 3]

If you need more information about the task, please refer to the documentation here [Linked to Documentation] and do not hesitate to contact me on [Your Email ID] if you have any other questions or clarifications.

Thank you for your assistance, it has been a great help. Your contributions have been critical to the functioning of the [Name of the Team or Company] and it is greatly appreciated.

[Your Name]

Now that you have learned how to assign a task to someone at work through best practices, and tips, it is time to actually send out that email. All the best!

Also, if you are interested in improving your productivity, do check out Routine . It is free to use and it will save you a ton of time.

Try Routine today

Sign up and get started for free.

How to Write Email

How to write engaging email assignments easily.

Open the door to effective email communication with key insights on crafting assignments that captivate and engage recipients.

Table of Contents

Key Takeaways

• Email assignments promote efficient communication and accountability .
• Clear subject lines facilitate understanding and prioritization.
• Effective message structure shows empathy and emphasizes important points.
• Professional tone and language ensure clear and concise communication.

Importance of Email Assignments

Crafting a Clear Subject Line

Structuring Your Message Effectively

• Show Empathy : Begin by acknowledging the recipient’s time and workload to create a sense of understanding.
• Express appreciation for their assistance or expertise to establish a positive tone.
• Highlight Importance : Use clear subheadings to emphasize crucial points, making it easier for the reader to grasp the key information quickly.
• Bold important details or deadlines to draw attention and ensure they aren’t overlooked.

Professional Tone and Language

Polishing Your Email for Submission

• When submitting your email assignment, remember that first impressions matter.
• Polishing your email shows respect for the recipient and can positively influence their perception of you.

Frequently Asked Questions

What do you write in an email when sending an assignment, how do you write an assignment subject in an email, how do you write a business email assignment, how do i email my teacher assignment.

Erik – Email, SEO, AI Expert Writer Erik is the strategist, the thinker, and the visionary. His role at Influenctor is pivotal in integrating SEO with AI-driven content strategies. With an extensive background in email marketing and a profound understanding of search engine algorithms, Erik develops innovative strategies that elevate our client’s online presence. His work ensures that our content is seen, felt, and remembered.

Effective Email to Your Immigration Officer Guide

How to Write an Absent Email to Your Teacher

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Make your message stand out with a p.s. in email.

• Using “P.S.” in emails can enhance your message and capture recipients’ attention.
• “P.S.” can be used as a powerful tool in email marketing campaigns to drive engagement and conversions.
• Adding a personal touch and using “P.S.” strategically can make your emails more effective.
• Understanding when and how to use “P.S.” properly is important to maintain professionalism and avoid miscommunication.
• An effective “P.S.” can optimize email engagement and help achieve your communication objectives.

Why and How to Use “P.S.” in Your Emails

Understanding the meaning of “p.s.”, using “p.s.” in email marketing, examples of using “p.s.” to enhance your emails.

• Add a personal touch : In your follow-up emails, include a “P.S.” to mention something specific about the recipient, showing that you value their individuality.
• Create urgency: Use a “P.S.” to emphasize a limited-time offer or a deadline for taking advantage of a promotion.
• Include a call-to-action: Use a “P.S.” to urge your recipients to take a specific action, such as clicking on a link or replying to the email.
• Reinforce your main message: Summarize the key point of your email in the “P.S.” to ensure it sticks with your recipient.

When to Use “P.S.” in Your Emails or Letters

• Adding an afterthought: If you have an additional idea or information that is relevant to your message but not crucial to the main body of your email, a “P.S.” is the perfect place to include it.
• Highlighting important details: Use a “P.S.” to draw attention to key information that you want your recipient to remember, such as a meeting time or an important attachment.
• Enhancing readability: If you have a lengthy email, you can use a “P.S.” to break up the text and provide a concise summary or final thought.

Using “P.S.” for Added Punctuation and Clarity

Best Practices for Using “P.S.” in Email Communication

Writing “p.s.” in the body of the email.

Adding a Personal Touch with “P.S.”

Considerations for using “p.s.” in email marketing campaigns, ensuring proper use of “p.s.” in your email or letter.

• Keep the “P.S.” short and concise to maintain its impact.
• Use the “P.S.” to convey important information or emphasize a key point.
• Avoid using “P.S.” multiple times in a single email or letter, as it may diminish its effectiveness.
• Proofread your email or letter to ensure that the “P.S.” is grammatically correct and supports your overall message.

Utilizing “P.S.” as an Additional Means of Communication

Tips for writing an effective “p.s.”, how to make the most of “p.s.” in your email’s main body, adding an afterthought with “p.s.”, understanding the importance of “p.p.s.” in email communication, using “p.s.” in personal email messages, optimizing email engagement with “p.s.”.

How do I write “P.S.” in an email to make my message stand out?

Why should i use “p.s.” in my emails, can i use “p.s.” in email marketing campaigns, when is it appropriate to use “p.s.” in my emails or letters, how can i make the most of “p.s.” in my email’s main body, how to write a professional pto request email.

Planning to request time off but not sure how to approach it? Learn the art of crafting a PTO request email with professionalism and gratitude.

• PTO is a valuable benefit that contributes to employee happiness and prevents burnout.
• Understanding the formal request process for PTO is essential, including advance notice and completion of a leave request form.
• Crafting a persuasive PTO request email involves clearly stating the dates, providing a valid reason, expressing willingness to be available for emergencies, using a professional tone, and offering to make coverage arrangements.
• Tips for successful time off requests include planning ahead, stating dates and reasons clearly, following up with managers, and communicating with the team before and after the time off.

• Plan Ahead : Request time off well in advance, especially for longer vacations or during busy periods. This allows your manager and team to plan for your absence and ensures a smoother transition.
• Be Clear and Concise : When writing the PTO request email, clearly state the dates you're requesting for time off and the reason for your absence. Use a professional and polite tone in your email.
• Offer Coverage : If possible, offer to make arrangements for coverage during your absence. This shows consideration for your team and helps ensure that work continues smoothly in your absence.
• Stay Available : Express your willingness to be available for any emergencies that may arise during your time off. Providing a contact number or email address where you can be reached shows responsibility and commitment to your role.

Can I Use the Same Format for Requesting PTO in an Email?

How to write a catchy p.s. in your email.

Yearning to master the art of email persuasion? Uncover the secrets of writing a compelling P.S. that leaves a lasting impact.

• The P.S. in email is a powerful tool for enhancing communication and marketing strategies.
• Proper formatting and punctuation of the P.S. is important for clarity and impact.
• The P.S. allows for added emphasis, personalization, and strengthening of relationships.
• The P.S. can be used as a compelling call to action, prompting immediate action from the reader.

• Use 'P.S.' or 'PS' without trailing punctuation to capture attention and reinforce the message effectively.
• Consider the audience and formality to decide on the appropriate usage of 'P.S.' in the email.
• Place the 'P.S.' after the signature to ensure it's noticed at the end of the email.

Can I Include P.S. in an RSVP Email?

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Posted: December 21st, 2021

How to Write an Email to Submit an Assignment in 10 min.

Communication via email is a prominent component of our learning system nowadays. Both in remote and physical learning or education, communication between you and your instructor takes place with the help of emails.

Writing informal emails is sometimes confusing, and a vague email destroys your impression in front of your teacher.

As per Statista’s 2020 report, in 2019, more than 293 billion emails were sent and received every day. Therefore, you must know Email Etiquette. 

You can email your professor for several purposes, such as submitting an assignment, asking a question, asking about the grades, etc. This blog post mainly focuses on How to write an email to submit an assignment . However, the step-by-step procedure explained below will also help you write an email to a teacher or professor for any situation.

You email your friends and relatives without thinking about things you need to care about. It is OK for you not to be straightforward there. But writing an email to a Professor is quite different because you have to write an email that gets a reply and is appropriate. 

So how do you do it? Let’s help you with that regard. Below is the step-by-step procedure on how you can write an adequate and professional-looking email to a Professor.

What is an assignment to submit?

When I say assignment, I am sure that the word “Homework” comes to mind given by the teacher. But going somehow into its depth, we find that Assignment is a legal term where an assignor and an assignee are involved in transferring work, rights, or property. 

Greek and Hebrew words point out the origin of the word ‘assignment’ in English. The word in assignment perspective is taken from the Greek word “tasso”, which means to be assigned, ordained, or appointed.

From an institution and student perspective, an assignment to submit is the work given to you by your instructor. It plays a role in your study . Therefore you have to present it to your professor or teacher via several mediums such as emails, texts, in hand, etc… This post is titled How to write an email to submit in an assignment, so we focus on that here.

How to write an email to a Professor to submit an assignment?

You need to be competent and mature when writing an email to a Professor. Writing a great email will impress your professors, and they can consider you a great student when opportunities come.

You can write a letter to a Professor for several things, such as scheduling a meeting , questioning how you can improve your grades in exams or assignments, requesting assignment submission extension, asking for recommendation letters, and information about a particular class.

Start with a powerful greeting. 

Yes, before you dive into writing an email, a powerful and formal greeting is essential. This helps in creating a great image of you. You can start writing your email to the professor with a ‘Dear’ or ‘Hello’. It is Email Etiquette 101, and you should follow it in all professional emails.

So always start your email with a respectful greeting. A comma must follow your greeting.

You can start your email this way.

Dear Professor [Last Name] 

The Title and Name 

After a powerful salutation , write the title and name of the professor. You can address them by writing their professional title “Doctor” Or “Professor” followed by their last name.

It is not very formal but necessary for writing an email to a Professor. Remember, if you use the wrong title or remove it, it may not sound very respectful. So always be careful and recheck their name before sending the email.

Write a clear email subject line about the Assignment submitted.

You are writing an email to submit an assignment to the professor, so your email subject line should be clear. It needs to be written and must relate to the content of your email. Your subject line can be “The 5 Assignments of [ subject name] or “ Assignment on [ Topic Name ].

It is very much important because the recipient opening or ignoring it depends on a clear, point, and concise answer.

Below are some examples of the subject line 

[ Course Name ] Assignment.

Introduce yourself 

There are more than a hundred students of professors. Therefore, they should be provided with contexts to recognize you. It is more important if you email the professor for the first time. 

You can make it easy for them to find who you are by telling them which classes you are a student of and which days the types are in. Doing this will save the recipient’s time and guarantee that you get a reply very soon.

Indeed, you can leave this part in the email if you are sure that the professor knows you.

Length of the Email Message

I would say keep it simple, short, and to the point, because the professor gets loads of Emails. Be clear and write the primary purpose of the email clearly, so the professor doesn’t have to revise it to know what you want.

Always write precise emails and to the point. Writing lengthy emails will confuse the reader about its purpose. That’s why it’s pivotal that students write to cover all Information in short emails. Shorter emails have a more significant impact as your teacher can respond fast.

Use a Polite tone in writing.

When you write your teacher an email or even an email, generally being polite is essential. Students should always maximize respect for their teachers and be polite. Some negative words that begin with ‘Non’, ‘Un’ should be avoided. On the contrary, the email to the professor or teacher for an assignment or anything should be written positively and politely . Be respectful, and courteous, and use positive words.

Use Your Institute or Professional Email ID

Using your institute-provided email ID , or professional email address will look professional. It will also pass the institute’s Spam filter. Your professor will be clear that you are one of their students. They will take your email seriously and open it. If you submit your assignment other than your institute-provided email address, your assignment may not be considered. 

Using an educational email address will work far better, but if you don’t have one, use at least an appropriate Email ID. For instance, use [email protected] and avoid using emails like [email protected] .

Be professional and Punctual.

Your email reflects that your relationship with your professor is professional. So it would help if you were careful to use correct grammar, Capitalization, Punctuation, and spelling properly. You must avoid using any emojis in the email as you may do in your daily communication with friends and relatives. It is not professional. 

Also, be careful, and don’t include your irrelevant personal information. Read the email and take out all mistakes.

Be Careful about Grammar

An email with good grammar creates a vital impression and attracts the reader’s attention. Grammar plays a significant role both in verbal and written communication. If you are using correct grammar in an email, it shows your proficiency in the language.

Everyone writing an email must be careful about Grammar usage and a student more. A student who has written an email for assignment submission with wrong grammar will undoubtedly make a bad impression. 

Some tools will help you with the grammar aspect of your writing. Grammarly is a helpful tool: you may want to use that if you have doubts about your grammar.

Content uniformity

When writing an email, it’s important to maintain content uniformity. You should not use different fonts or font sizes, or colors to highlight points. 

An email with fonts and color variations seems awkward. An email without content uniformity may even not get a reply. Also, you can directly jump into a new topic or subject. Stick to one issue, such as writing an email to submit an assignment. You can write a separate email for a different matter.

Write Details about your Assignment

You submit your assignment; then you must tell all crucial details about your Assignment. Details should be relevant and brief. It helps teachers recognize you and know the purpose of the email. For exp, you have been given a specific topic to research and write about. Then you may put some details as.

Sir, on 26th Nov, you gave us the assignment to research child illiteracy and critically evaluate data. I have written 2000 words of content on the topic. Please check the attachment. 

Mention your assignment and attach the file

Your assignment can either be in word, excel, scanned photos, or PDF format. You can mention in the email politely that ” Assignment is attached as a Word file “, for example. Permanently attach your file in the format requested by the teacher. Disobey teachers can show ill manners. Besides, never forget to attach your file.

Proofread your email

When you have finally finished writing an email to submit an assignment, remember not to click right away. Proofread and take out all mistakes or words that could create a wrong impression.

Proofreading your email at least twice will work best. In this way, you can make significant improvements. Never ignore proofreading. It helps.

Proofread the name of the teacher

Your teacher’s name should be correct without spelling mistakes. Miswriting your teacher’s name creates a wrong impression. 

End an email politely and include a professional signature

Conclude your email politely with words like ‘Thanks’, ‘Best’, and ‘Cheers’. If your university-provided email address doesn’t have your first and last names, don’t forget to write them at the email ending time. In this way, a professor can also search for you in their system.

All of the terms are so important for learning How to Write an Email to Submit an Assignment. So remember those are very carefully.

How do you email a professor about submitting an assignment?

First of all, you must have done the assignment your professor or teacher assigned. Then save the document in the format requested. The file name should be your introduction. So click on opening a new email. Then click the attachment option, which looks like a paperclip sometimes. Find the document you have saved, click on it, and it will be attached to the email.

After that, write the professor’s email address and click on it If it is already saved. Then write an email for assignment submission.  Follow the rules discussed here. After these simple steps and filling in the subject of your email, check if everything is on order and send it.

How to Write an Email to Submit an Assignment ( Email Samples )

You have learned How to Write an Email to Submit an Assignment; now, you must do that practically. You may refer to the email to the professor sample below before writing an email for assignment submission. 

• Email to a professor to submit an assignment

Subject: Assignment Submission on illiteracy 

Dear Professor Stephen,

This is Michael White, from Sociology A, Section 3. I am writing to inform you that I have finished the assignment on Child Illiteracy that you assigned us on the 26th of November. As suggested, its well researched, critically evaluated contents of 2000 words. Please check the attachment.

Please find my attached assignment; we will submit it by Monday. 

Best regards,

Michael White 

• Email to a professor about not attending class

Subject: Sociology A: Class attendance

This is Michael White, from Sociology A, Section. I am writing to inform you that I won’t be able to attend your class on Monday because my mother is not well. I need to take her to a doctor.

I will do my best to review the materials you provided for Monday’s class. I will also contact my classmates for notes.

• Email a professor about grades

Subject: Sociology A: Query about my grades 

My name is Michael White, from Sociology A, Section 1. I wondered if we could set up an appointment to discuss my grade on [Subject name] or [Assignment name].

I confirmed, that on Wednesday, you will be in the office from 2 to 5 PM. If I am right, please let me know if you could give me some time. 

I look forward to your reply, sir.

• Email to a professor asking a question

Subject: Question about the Sociology Second Assignment

I am Micahel White, from Sociology A. On August 29, you assigned us our second assignment in Sociology. The topic was children’s illiteracy. But, I forgot some points you discussed in class.

Could you please provide me with the details of the assignment?

Obediently, 

Micahel White

• Email to a professor asking for an appointment

Subject: History A: Request for an Appointment

I am a student in your History A class, Section 3. I am facing some difficulties writing my thesis and I have some questions. You can help me with that regard. I would really appreciate it if you could give me some time during your office hours.

Please let me know if you are available to meet this week.

Thanks very much. I look forward to your reply.

Michael White

Conclusion 

We have covered everything in this article, from writing an email to submitting an assignment to samples of emails to a professor about an assignment. The report contained Steps by Steps on writing an effective email for assignment submission. Read every carefully and check all email samples. And hope there’s no confusion about How to Write an Email to Submit an Assignment. if any questions please comment below.

What is an Assignment?

From the education perspective, assignments are tasks that teachers or tutors assign to their students. Students need to complete them on time. An assignment is a part of learning. It can be in written, art, practical, fieldwork, or online.

How to write an assignment?

We are talking about an assignment that needs to be written. Writing quality assignments is a difficult job for many of us. As an assignment, you may be assigned to write an essay , case study, research paper, lab report, thesis, coursework, or any other academic writing format.

Some essential things that you must keep in mind on how to write an assignment are as below in the bulletin.

• Understand the assignment well
• Research and take notes
• Read samples for an idea
• Create your outlines 
• The prewriting phase is important 
• Design your paper well
• Make edits and proofread until you think it is what you want.

You may get allotted essay, research paper , lab report, case study, programming assignment, dissertation, thesis, homework and coursework, and many other academic writing formats.

Why do we need to write an assignment?

Assignments are a part of learning. We need to write an assignment because it improves our knowledge, organizes ideas, argues points, thinks logically and critically, and compares ideas to satisfactory solutions. Therefore, we need to write assignments demonstrating our academic competence. 

What is an email?

Email stands for electronic mail. It is a message that can contain files, texts, images, and other attachments. An email sent through a network helps individuals and groups. Nowadays, almost every person who uses social media has an email address. They use it for communication purposes and to create accounts simultaneously. 

What is an Email Sample?

You can write an email to a teacher for any work, a company for maybe a job, and several other pieces. Following relevant and accepted formulas, the email you write is known as email samples, some of which we have noted above.

What is the Attachment file?

An attachment file is an option in your Gmail account. Whenever you want to send an image, pdf, or any file, submit it to someone. It is known as the attachment file.

How to attach a file to an email?

Firstly, click on the compose button in your Gmail, and then you can see an interface as above. The paperclip 📎 like the option above is in the pic is where you will be able to attach your file. It can be an image, video, pdf, etc. This is how you can attach a file to an email.

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How To Write an Email For Extension Of Assignment

Navigating the delicate task of requesting an extension for your assignment doesn’t have to be daunting. With this comprehensive guide, we’ll walk you through each critical step you need to undertake before crafting your email, what essential details to include within it, and offer you customizable email templates to streamline your correspondence.

Table of Contents

What To Do Before Writing the Email

What to include in the email.

When composing the email, make sure to include the following elements:

Email Template

Subject: Request for Extension of Assignment – [Course Code/Name] Dear Professor [Last Name], I hope this email finds you well. My name is [Your Name] and I am currently enrolled in your [Course Code/Name]. I am writing to kindly request an extension for the upcoming assignment due on [Due Date]. Due to [explain your circumstances clearly and concisely], I am facing challenges in completing the assignment on time. Therefore, I would greatly appreciate it if you could grant me an extension of [number of days/weeks]. This additional time would allow me to fully address all requirements and submit a high-quality assignment. I have attached [any supporting documents or evidence if applicable] to provide further context and support my request. Please let me know if this extension is feasible, and if so, the new deadline that you deem appropriate. I understand that you may have other commitments and constraints, so I am willing to be flexible. Thank you for considering my request and for your understanding. I value your guidance and feedback, and I am committed to delivering excellent work. Sincerely, [Your Name] [Email Address] [Phone Number]

Alternative Email Template

Subject: Extension Request – [Course Code/Name] Dear Professor [Last Name], I trust this email finds you in good health. I am writing to discuss the possibility of an extension for the upcoming assignment in your [Course Code/Name]. With utmost regret, unforeseen circumstances have hindered my ability to complete the assignment within the given timeframe. These challenges include [explain your circumstances briefly]. Considering the importance of comprehensive research and original analysis required for this assignment, I kindly request an extension of [number of days/weeks]. This extension will allow me to meet the assignment’s standards and contribute to the learning objectives of the course. Your understanding and flexibility in accommodating this request would be immensely appreciated. If you require any additional information or documentation, please do not hesitate to let me know. Thank you for your time and consideration. I look forward to your favorable response. Best regards, [Your Name] [Email Address] [Phone Number]

Requesting an extension for your assignment can be a nerve-wracking task, but by following these guidelines and utilizing one of the provided email templates, you can confidently communicate your need for more time in a professional and respectful manner.

Remember, it is crucial to outline your reasons clearly, propose a realistic new deadline, and express your gratitude for the recipient’s understanding. Communicating effectively will increase your chances of receiving a positive response.

Email Writing for Students

Most of us have been using email for a large portion of our lives. So it’s natural to assume that everyone knows how to send a “good” email. But that’s definitely not true, especially for students. Just like any other skill, learning to send a meaningful, accurate, and polite email must be taught. Let’s look at how we as educators can do that.

Age-Appropriate Email Strategies

Depending on the age of the student, the following tips are appropriate (from the article Email Etiquette for Students ):

Elementary School:

• Using proper sentence structure
• Spell checking
• Privacy for both the student and the recipient(s)

Middle School:

• Thinking before clicking Send
• What to share and what not to share
• Basic courtesies in email and texting

High School:

• When to email or text and when not to
• Not all communications should be emoji or acronym based
• How to clearly communicate with you mean
• How grammar and approach can leave an impression
• How to use email for employment opportunities
• Portraying a serious intent and professional tone

Start with the Basics of Writing an Email

As a former English teacher, I would begin helping students learn about emails by discussing that writing an email is a different type of writing than, say, writing a text message or a legal document or a joke. There are certain ways that it should be done. Then I would show them this easy-to-understand infographic.

The five steps above, if followed, would result in a polite, informative, email that is a call to action to resolve some problem or question. (Please note that, while this is formulaic writing, something I don’t normally believe in, I do feel that it would work well as an introduction to students on the art of composing an email. Once they’ve mastered it, they can branch off on their own more.)

I would go over this with the students and then pull up several example emails that I had created previously, having the whole class talk through how they could be improved. For each email, I would ask the students, sometimes in pair, sometimes alone, to think through the five steps to see if there were changes in any of them that needed to be made. For me, I would use these as my examples in this order (from simple to more complex):

• An email with no greeting or closing
• An email that doesn’t state the problem or question
• An email that has too long or too short a subject line

Next, ask students what information they think would need to be added to the five steps to help a busy teacher. (Perhaps the class period of the student?) I would then talk about voice in writing and how, since this email is going to their teacher and not a friend, it needs to be grammatically correct. That’s a good time to show them the spell checker and how to use it. This is also a great time to show them how to create their own signature for an email, even several (one for more formal messages and also an informal one for their friends or family).

Finally, I would ask students when sending an email may not be a good idea. I would hope they would come up with when they are angry or when it’s an urgent matter that really needs a face-to-face (or Zoom to Zoom) discussion. They might also say that a student shouldn’t send an email if he/she can just ask the teacher the next day (for something minor).

Putting It into Practice

Before turning your students loose with email, it would be good to have them practice first. Here are two different ways to do that (taken from Classroom Activities: Email ).

Class Email

Foster new friendships and help students practice their reading and writing skills. Pair students up in the classroom (or with students in other classrooms) and have them exchange email addresses. Ask one to write a message to the other and start an email change. You may want them to write about a specific topic, such as a response to an issue or a piece of writing, or you may want them to just share what happened that day. Once your students are comfortable with this, they could become e-pen pals with students in another city, state, or country!

Community Leaders

Many government and community leaders, such as the mayor, governor, and even President of the United States, have email addresses that people can write to and share their thoughts. Discuss different issues in the community with your students. What can be changed? What seems unfair? What issues should leaders be working on or improving? Brainstorm different ideas and then have students write emails to their community or government leaders. Remind them that in formal messages, they should refrain from abbreviations and emoticons.

Writing an Email Resources

To help your students learn more about the art of email creation, here are a few good resources:

• Email Etiquette Lesson Plan – a great resource with a Kahoot! game, video, primer quiz, and both guided and independent practice. The lesson plan is designed for grades 6-8, but I would be very comfortable using it for grades 4-12.
• How to Write an Email to Your Teacher (with a nice graphic of both a “good” email and a “bad one)
• How to Write an Email to a Teacher (with Pro Tips) – nice three-minute video for secondary students
• The Best First Writing Lesson of the Year: Email Etiquette 101 – This article lays out why email etiquette is so important and then provides some great ideas for teaching it. (I especially loved the #EmailFail idea, although most of the examples provided are for adults only. Instead, have your students create their own “EmailFail examples.)
• How to Email a Professor (With Samples) – very clear directions in this article
• Email Etiquette for Kids – good lesson with two activities for upper elementary students
• Email Writing: 10 Classroom Activities – good for an introductory unit for secondary students
• 15 Ways to Make Email Practice Fun – lots of innovative ideas here
• Digital Etiquette – This is a four-minute video from BrainPOP that covers digital etiquette in general. It might be a good way to lead into the email lesson.

An Additional Resource

Thanks to Lindsay Foster from Gainsville ISD who created two wonderful infographics to share with GISD students from the information in this blog. One of them is in English and the other is in Spanish. Perhaps you could use these as a starting point for an infographic for your students!

*This blog post was updated with new content on August 19, 2021.

Lori Gracey

Lori Gracey currently serves as the executive director of the Texas Computer Education Association (TCEA) and is responsible for training technology directors, administrators, curriculum supervisors, librarians, and teachers across the country. Since 2009, she has led TCEA in membership and revenue growth, helped to pay off their building and purchase a new, larger building, and implemented new conferences, partnerships with other associations, and professional development opportunities for members and non-members. She serves more than 75,000 members and oversees a staff of 20. Lori has served on the board of the Texas Society of Association Executives and SXSWedu, and she has served as the Regional Program Chair for the ISTE 2017 and 2021 Convention in San Antonio. Lori has 28 years of experience in education, with 22 years as a curriculum and technology director.

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Have a good day ms

Really good website to help understand to write an email

Excellent article, I definitely appreciate this website. Thanks!

This post is fantastic for addressing a skill that is easy to assume students have. I used it to inform an infographic we sent to parents supporting at home learners, and they loved it.

I was inspired to create my own district specific graphics – one in English and one in Spanish – to assist students with this type of communication. I then shared the graphics out on our department’s Twitter feed. https://twitter.com/CurriculumGISD/status/1428415973212762113

Fabulous idea, Lindsay. And thanks for sharing!

Thank you for these wonderful resources! Is there a way to get the graphic that states how to email a teacher?

Thanks for the kind words, Millicent. You can download the graphic by right-clicking on it and selecting Save Image.

It is nice idea

Hi Would it be permissible to use the infographic as a poster in school as well as share on our school website? Thanks C

Or course, Christine! Feel free to use this infographic.

the first link is broken and that is what I need

Oh no! I’m sorry that the link is not working for you. Are you trying to access the “Email Etiquette Lesson Plan,” by chance? Unfortunately, it looks like the original source has removed that lesson plan from their site. Our team will keep an eye out for similar resources, but in the meantime, check out some of the other great resources and lesson plans linked in this blog post for inspiration!

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How do I compose an email to someone I don't know?

There are a few important points to remember when composing email, particularly when the email's recipient is a superior and/or someone who does not know you.

• Be sure to include a meaningful subject line; this helps clarify what your message is about and may also help the recipient prioritize reading your email
• Just like a written letter, be sure to open your email with a greeting like Dear Dr. Jones, or Ms. Smith:
• Use standard spelling, punctuation, and capitalization. THERE'S NOTHING WORSE THAN AN EMAIL SCREAMING A MESSAGE IN ALL CAPS. Do not use text abbreviations (like u instead of you , for example).
• Write clear, short paragraphs and be direct and to the point; professionals and academics alike see their email accounts as business. Don't write unnecessarily long emails or otherwise waste the recipient's time
• Be friendly and cordial, but don't try to joke around (jokes and witty remarks may be inappropriate and, more commonly, may not come off appropriately in email)
• Make sure to include a signature block that contains the necessary information for someone to reach you should a reply be necessary and/or expected; typical closings include a sign off phrase (e.g. best, thanks, sincerely) and the sender's name. Additional information may be included when appropriate (e.g., department, office location, position, etc). 

What are some guidelines for continuing email conversations?

Once you have exchanged emails with a person on a given subject, it is probably acceptable to leave greetings out of your follow-up emails. Here are some other points to consider about continuing conversations over email:

• Try to respond within a reasonable time frame, though "reasonable" will depend on the recipient's expectations and the subject being discussed
• Trim back the old messages: most email clients will keep copying older messages to the bottom of an email. Delete older messages so as to keep your message size from getting too large, and to keep your messages looking clean.
• If someone asks a lot of questions, it may be OK to embed your answers into the sender's message copied at the bottom of your email. However, if you're going to do this, be sure to say so at the top, and leave generous space, for example: > How long are you staying? Less than two weeks. >Will you have time to visit with us? I'm really hoping to, but my schedule will be pretty tight. Let me get back to you about that after the weekend.

What sorts of information shouldn't be sent via email?

Most people do not realize that email is not as private as it may seem. Without additional setup, email is not encrypted; meaning that your email is "open" and could possibly be read by an unintended person as it is transmitted to your reader. With that in mind, never send the following information over email:

• Usernames and passwords
• Credit card or other account information

Additionally, avoid sensitive or information that could be potentially damaging to someone's career and/or reputation, including your own. Beyond email's general lack of security and confidentiality, your recipient can always accidentally hit the Forward button, leave their email account open on a computer, or print and forget that they've printed a copy of your email.

What about sending attachments?

Here are some guidelines you should follow:

• Never send an attachment to someone you don't know the first time you contact them (unless, of course, the contact has posted a job ad requesting a resume in a Word document). They (or their computers) might think it is spam or a virus, and delete your message.
• Avoid unnecessarily large file sizes, digital photos especially. Most digital photos come off the camera much larger than can be viewed on screen. Learn how to resize your digital photo files.
• When you must send a large file or set of files, do the recipient the courtesy of sending an email telling them what you'll be sending and why.
• Be sure to have anti-virus software installed on your computer to scan all of your outgoing and incoming messages for viruses.

Is the etiquette different in email listservs and discussion groups?

Poor email behavior is always cropping up on email listservs and discussion groups. Here are some common mistakes to avoid:

• Double-check the To: area of your email when you reply. Too many people have intended to reply to the original sender alone, when in fact, their reply went to the entire list—much to their embarrassment. If you want to be extra careful, start a new email and type the single recipient's address.
• Do not air your grievances or beefs about your school, colleagues, or employer on a list. Personal attacks should also be avoided. Such postings make the organization you are associated with look bad, while also making you sound like a gossip and whiner. Particularly on large lists, you also may not know who else is on it. Be professional, and likewise avoid piling onto discussions about who's got it worst at work, school, etc.
• If you are new to a discussion list, you should "lurk" for awhile—that is, just be a reader to get the sense of what the group talks about, how it talks about it, and what types of behaviors are expected from list members. Only when you have gotten that sense should you initiate a post.

Note: this resource was posted during a day-long workshop for Norfolk State University in the development of their OWL. Purdue OWL Webmaster Karl Stolley and the Purdue OWL wish them great success.

How to Write a Resignation Email (Examples & Template)

• July 15, 2024
• In Resumes & Cover Letters

Writing a resignation email may seem like a daunting task, but with the right template and some helpful tips, you can craft a professional and respectful message that leaves a positive impression. Whether you’re leaving for personal reasons, pursuing a new opportunity, or simply seeking a change, here’s a guide on how to write a resignation email that effectively communicates your decision while maintaining professionalism.

Tips for writing an effective resignation email

Writing an effective resignation email is an important step in leaving your job on a professional and respectful note. Here are some guidelines to assist you in composing a thoughtfully written resignation email: 

Keep it professional and respectful

• Start your email by including the current date and addressing your manager with a formal salutation, such as “Dear [Manager’s Name],”.
• It is important to maintain a professional and respectful tone in all sections of your email. Keep your language polite and avoid any confrontational or negative statements.
• Take this opportunity to express your sincere gratitude for the valuable experiences and incredible opportunities you have had during your time with the company.
• Clearly communicate your intent to resign and include essential information, such as your planned final working day. Keep the email succinct and focused, avoiding superfluous details or justifications.

Be clear and concise in your communication

• Clearly state your intention to resign in the email.
• Use a subject line that clearly describes your message, such as “Notice of Resignation” or “Resignation Effective [Date].”
• Keep the email format brief, straightforward, and focused on the key points.
• Proofread your email to ensure clarity and correct any errors.

Use appropriate language and tone

• Use neutral or friendly language in your email.
• Avoid writing anything that could be interpreted negatively.
• Maintain a positive and grateful tone throughout the email.

Proofread and edit for clarity and errors

• Before sending your resignation email, it is crucial to take the time to carefully proofread it for any grammar and spelling errors.
• Ensure that the tone of the email remains professional and that there are no typos or mistakes.

Follow company guidelines, if applicable

• If your company has specific guidelines for resignations, make sure to follow them.
• Consider delivering the resignation letter in person to your immediate supervisor or manager if it is feasible.

Key elements of a resignation email

• Subject Line: Choose a relevant subject line subject line that effectively conveys the intention of your email. It is recommended to use phrases such as “Notice of Resignation” or “Resignation – [Your Name].”
• Greeting: Address your manager or HR representative by their name and title in a respectful manner. For example, “Dear [Manager’s Name]” or “Dear [HR Representative’s Name]”.
• Statement of Registration:  Begin your email by clearly stating your intention to resign from your position. Be direct and concise in expressing your decision to leave the company. Clearly indicate the effective date of your resignation.
• Gratitude: Show gratitude for the opportunities and experiences during your time with the company. Thank your employer for their support and mention any specific contributions or achievements that you are grateful for.
• Transition Details: Offer your assistance in ensuring a smooth transition. This can include training a replacement, documenting your work processes, or providing any necessary handover information.
• Closing:  Conclude your email with a polished closing, such as “Sincerely” or “Best Regards”, followed by your name and contact information. This ensures that your employer can readily contact you if necessary.

Resignation email examples

Example #1: resignation email: personal reason.

Subject: Resignation – Lisa Holm

Dear Ms. Roberts,

I hope this email finds you well. After careful consideration, I have decided to resign from my position at Innovatech, effective July 31, due to personal reasons that require my immediate attention and commitment. I believe stepping down is the best decision for me at this time.

I want to express my heartfelt gratitude for the incredible eight years I’ve spent working in this position. It has been a privilege to contribute to the growth of our marketing team, be part of creating a great product, and collaborate with my amazing colleagues. I have learned so much about marketing strategy and the digital media space, and I will carry these valuable experiences with me throughout my career.

During the next two weeks, I will ensure a smooth transition by completing my remaining duties and providing training to other team members. If there’s anything else I can do to aid in this process, please let me know.

I wish Innovatech continued success, and I hope to stay connected in the future.

Sincerely, Lisa Holmes Grey

Example #2: Resignation email: Better opportunity

Subject: Resignation – Jane Grey

Dear Ms. Taylor,

I am writing to inform you that I have recently accepted an exciting new opportunity that perfectly aligns with my long-term career goals and aspirations. As a result, I will be resigning from my position at Credit Finance, with my last working day being June 31, 2024.

I would like to express my sincere gratitude for the opportunities and support that I have been fortunate enough to receive during my time here. Working with you, the client management team, and our remarkable clients has been a true pleasure.

In order to ensure a smooth transition, I am currently preparing a comprehensive handoff document. Additionally, I am available to assist with any tasks or provide support during this transition period. Please do not hesitate to reach out if there is anything specific you need from me.

Although our professional paths may diverge, I hope that we can stay in touch. I wish you all the best in your future endeavours.

Sincerely, Jane Grey

Resignation email template

Subject: Resignation – [Your Name]

Dear [Recipient’s Name],

I hope this email finds you well. I am writing to formally announce my resignation from my position at [Company Name], effective [Last Working Day, typically two weeks from the date of this email].

I am grateful for the valuable opportunities and experiences I’ve had during my time here, as well as the support and guidance provided by the team.

If there is anything I can do to facilitate a smooth transition, please let me know. I am available to discuss any outstanding tasks or projects and provide assistance to the best of my ability.

Thank you for your understanding and cooperation.

Sincerely, [Your Name]

Resignation email: FAQ

What is a resignation email.

A resignation email is a formal message sent to your employer or manager to inform them of your decision to resign from your current position. It serves as a written record of your resignation and typically includes your last working day and a brief explanation for your departure.

How should I start a resignation email?

Begin your resignation email with a clear and direct statement of your intent to resign. For example, “I am writing to formally resign from my position as [Your Job Title] at [Company Name], effective [Last Working Day].”

What information should be included in a resignation email?

Your resignation email should include:

• A clear statement of resignation.
• Your intended last working day.
• A brief explanation for your departure (optional).
• Gratitude for the opportunities provided (optional but recommended).
• A willingness to assist with the transition, if applicable.

How much notice should I give in my resignation email?

The standard notice period is typically two weeks, but this can vary depending on your company’s policy or your employment contract. Check your contract or company handbook for specific requirements.

What should I do after sending my resignation email?

Follow up with a conversation with your manager to discuss your resignation and transition plan. Ensure you complete any necessary paperwork and transition your responsibilities effectively.

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6 best ways to prepare writing assignments in the ai age.

TABLE OF CONTENTS

Quick Summary

How might students use ai tools while working on assignments.

• 6 best ways to prepare writing assignments in the AI age

AI has penetrated into everyday lives. From the food that we order to the movie tickets that we book, AI is everywhere.

Similarly, education has also benefited majorly from AI. You probably know who Physicswallah is, right? The firm uses AI to power their educational endeavors, giving them a competitive edge.

And now, AI can also be used to write assignments! While students may use this opportunity to their absolute fullest, it is important that there are some frameworks in place.

And it's the responsibility of the teachers to ensure proper placement of rules and regulations.

In today’s blog, we’ll be discussing the pros and cons of getting help from assignment writers, and how teachers can ensure that its use is regulated well.

AI tools are quite helpful when used in the correct way. So, what may be the incorrect way of using them?

Well, it is relying 100% on these tools that causes a problem. Doing so hinders creativity to a great extent and doesn't let you channelize your thoughts and give them proper structure.

Instead, use AI to do the research work, or to give you a first draft. You can then go on to edit the document, infusing the human touch that AI lacks. Using AI in a positive way will surely go on to make a difference in the deliverables that a student has.

Also read this article : 11 Writing Assistant Apps for Ultimate Productivity

Leverage AI for idea generation and research, but maintain originality. Organize your outline, verify facts, and proofread manually. Use AI tools to check grammar, but always ensure your voice and critical thinking shine through in the final draft.

1. Update academic integrity policy to inform instruction and assessment practices

For the safe, integral use of AI – updating the academic integrity policy is the starting point. It is imperative that you make sure that the policies work towards not eradicating but infusing AI into the mix.

When you form your policy in this way, you’ll provide students with the freedom to use AI. This freedom involves permitting the use of AI in a constructive manner that is beneficial to the students in a variety of ways. Be it forming a first draft or improving an existing one – AI does wonders.

But it also takes the workload off of you. And it is important for students to develop a mindset that helps them integrate AI. Start with determining which AI tools are best and provide a list along with a basic guide on how to use them for your students.

2. Communicate new assignment guidelines with students

Once you have the necessary guidelines in place, you can then move forward to communicating them with the students.

This typically involves compiling a list of the various guidelines that you put in place. With that, it is essential that you also review the guidelines thoroughly. Doing so will make sure that what you aim for is being clearly communicated within the guidelines itself.

Then, move on to communicating the guidelines with the students. This can be done by sending a copy and explaining the guidelines to them in class. This helps in building the framework for an environment that views AI as a tool and not as a threat.

3. Review and revise writing assignments and associated scoring tools

Now, you can move towards reviewing and revising writing assignments. So, AI is an expert at certain tasks – but it also has limitations.

One should know what its limitations are. And, once you understand these limitations, educators can craft prompts that are less susceptible to AI interference.

4. Employ the writing process; live in the formative space

The writing process is beneficial for all writers, not just novices. Incorporate steps like prewriting, drafting and revising. Instruct students to submit drafts. Receive feedback and make revisions that increase visibility in their work and reduce the likelihood of the misuse of AI. Using Artificial Intelligence for assignment needs must be integrated rather than replacing the conventional methods of writing an assignment.

A culture of communication between the teacher and the student encourages positive introduction of technology such as AI. This also encourages genuine work, and providing specific feedback for the same is essential on the part of the educator.

5. Direct students to use writing platforms where multiple drafts can be saved for review

Making sure that your work is authentic, and then proving the work’s authenticity is essential. So, using a platform such as Google Docs or Microsoft Word can help you out with inputs. These help you save multiple drafts, and the changes can be traced back right to the first word written.

This helps in providing a certain amount of originality, whether the document has been written originally or has the content been copy pasted.

6. Institute opportunities for students to discuss their work

Requiring students to discuss their work with teachers or peers reduces the likelihood of the misuse of Assignment AI writing. It doesn’t fully eliminate the risk, rather it provides a certain degree of accountability.

Give an extra activity at the end of an assignment. This can be in the form of peer reviews, writing conferences or reflection sessions. These discussions serve to boost the investment of students in their work and add to motivation. This helps prepare writing assignments in general as well.

So, there you have it! A blog that helps you with how you can integrate AI into writing assignments, amongst other writing endeavours. View it as something that you can positively utilize.

That’s what we aim to do with this blog. Providing you with an overview of how you can use AI help with assignment writing.

You can use AssignmentGPT for your assignment writing needs! Try it out now from the website by clicking here !

1. What are the ethical concerns associated with using AI to write assignments?

2. How can teachers effectively detect AI-generated content in student work?

3. What are the benefits of using AI as a learning tool?

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A teacher caught students using ChatGPT on their first assignment to introduce themselves. Her post about it started a debate.

• A teacher said students used ChatGPT for an introductory essay in an ethics and technology class.
• Professor Megan Fritts shared her concerns on X, sparking a debate on AI's role in education.
• Educators are divided on AI's impact, with some feeling it undermines critical-thinking skills.

Professor Megan Fritts' first assignment to her students was what she considered an easy A: "Briefly introduce yourself and say what you're hoping to get out of this class."

Yet many of the students enrolled in her ethics and technology course decided to introduce themselves with ChatGPT .

"They all owned up to it, to their credit," Fritts told Business Insider. "But it was just really surprising to me that — what was supposed to be a kind of freebie in terms of assignments — even that they felt compelled to generate with an LLM."

When Fritts, an assistant professor of philosophy at the University of Arkansas at Little Rock, shared the experience on X, formerly Twitter, in a post that has now garnered 3.5 million views, some replies argued that students would obviously combat " busywork " assignments with similarly low-effort, AI-generated answers.

Second week of the semester and I've already had students use (and own up to using) ChatGPT to write their first assignment: "briefly introduce yourself and say what you're hoping to get out of this class". They are also using it to word the *questions they ask in class*. — Megan Fritts (@freganmitts) August 28, 2024

Fritts said that the assignment was not only to help students get acquainted with using the online  Blackboard  discussion-board feature, but she was also "genuinely curious" about the introductory question.

"A lot of students who take philosophy classes, especially if they're not majors, don't really know what philosophy is," she said. "So I like to get an idea of what their expectations are so I can know how to respond to them."

The AI-written responses, however, did not reflect what the students, as individuals, were expecting from the course but rather a regurgitated description of what a technology ethics class is, which clued Fritts in that they were generated by ChatGPT or a similar chatbot.

"When you're a professor, and you've read dozens and dozens of AI essays, you can just tell," she said.

The calculator argument — why ChatGPT is not just another problem-solving tool

Many of the commenters who defended using AI likened ChatGPT for writing to using a calculator for math problems. But Fritts said that viewing LLMs as just another problem-solving tool is a "mistaken" comparison, especially in the context of humanities.

Related stories

Calculators reduce the time needed to solve mechanical operations that students are already taught to produce a singular correct solution. But Fritts said that the aim of humanities education is not to create a product but to "shape people" by "giving them the ability to think about things that they wouldn't naturally be prompted to think about."

"The goal is to create liberated minds — liberated people — and offloading the thinking onto a machine, by definition, doesn't achieve that," she said.

Lasting impacts on students

Beyond cheating on papers, Fritts said that students have, in general, become compromised in their thinking ability — and they've noticed.

"They're like, 'When I was young, I used to love to read, and now I can't. I can't even get through the chapter of a book,'" she said. "'My attention span is so bad, and I know it's from looking at my phone, always having YouTube or TikTok on.' And they're sad about it."

Fritts said that technology addiction has affected students' general agency when interacting with information. She  cited a 2015 paper  by the professor Charles Harvey, the chair of the philosophy and religion department at the University of Central Arkansas, which examines the effects that interactions with technology could have had on human agency and concentration.

Harvey wrote that two different eye-tracking experiments indicated that the vast majority of people skim online text quickly, "skipping down the page" rather than reading line by line. Deep reading of paper texts is being snipped into "even smaller, disconnected" thoughts.

"The new generations will not be experiencing this technology for the first time. They'll have grown up with it," Fritts said. "I think we can expect a lot of changes in the really foundational aspects of human agency, and I'm not convinced those changes are going to be good."

Teachers are getting tired

Fritts acknowledged that educators have some obligation to teach students how to use AI in a productive and edifying way. However, she said that placing the burden of fixing the cheating trend on scholars teaching AI literacy to students is "naive to the point of unbelievability."

"Let's not deceive ourselves that students are using AI because they're just so psyched about the new tech, and they're not sure of what the right way to use it in the classroom," Fritts said.

"And I'm not trying to slam them," she added. "All of us are inclined to take measures to make things easier for us."

But Fritts also feels just as "pessimistic" about the alternative solution — educators and institutions forming a "united front" in keeping AI out of the classroom.

"Which isn't going to happen because so many educators are now fueled by sentiments from university administration," Fritts said. "They're being encouraged to incorporate this into the curriculum."

At least 22 state departments of education have released official guidelines for AI use in schools, The Information recently reported . A 2024 survey by EdWeek Research Center found that 56% of over 900 educators anticipated AI use to rise — and some are excited about it.

Curby Alexander, an associate education professor at Texas Christian University, previously told BI that he uses AI to help brainstorm ideas and develop case studies "without taking up a lot of class time."

Arizona State University's Anna Cunningham, a dean's fellow, and Joel Nishimura, an associate professor in the mathematical and natural sciences department, wrote  an op-ed  encouraging having students teach ChatGPT agents with programmed misunderstandings.

"With this, we are on the cusp of being able to give all students as many opportunities as they want to learn by teaching," they wrote.

OpenAI even partnered with Arizona State University to offer students and faculty full access to ChatGPT Enterprise for tutoring, coursework, research, and more.

But many educators remain skeptical. Some professors have even reverted back to pen and paper to combat ChatGPT usage, but Fritts said many are tired of trying to fight the seemingly inevitable. And students are left in the middle of education and AI's love-hate relationship.

"I think it, understandably, creates a lot of confusion and makes them feel like the professors who are saying 'Absolutely not' are maybe philistines or behind the times or unnecessarily strict," Fritts said.

Fritts is not the only professor voicing concerns about AI use among students. In a Reddit thread titled " ChatGPT: It's getting worse ," several users who identified as professors lamented increased AI usage in classrooms, especially in online courses. One commented, "This is one reason I'm genuinely considering leaving academia."

A professor in another post that received over 600 upvotes said that ChatGPT was "ruining" their love of teaching. "The students are no longer interpreting a text, they're just giving me this automated verbiage," they wrote. "Grading it as if they wrote it makes me feel complicit. I'm honestly despairing."

Watch: What is ChatGPT, and should we be afraid of AI chatbots?

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November 17, 2022

How to write an for submission of assignment email with an email template

How to reply to an for submission of assignment email with an email template, how to write email for submission of assignment using our email template.

Learn how to write better for submission of assignment emails with our tips and templates.

Learn how to reply to for submission of assignment emails with our tips and templates.

Learn how to write email for submission of assignment using our tips and template

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