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15 Administrative Assistant Resume Examples for 2024

• Administrative Assistant Resume
• Admin Assistant Resumes by Experience
• Admin Assistant Resumes by Role

Writing Your Admin Assistant Resume

• Entry-Level
• Senior-Level

Emma had spent the past few years working hard in NYC, building skills and qualifications as an administrative assistant, but one day she realized she really wanted to move back home to spend more time with her mom. Proud of her progress so far, Emma began looking online for jobs in her hometown and quickly realized she’d need to build a resume that reflected everything she’d learned.

“Where do I begin?” she stressed, whipping up a quick set of search results—including our useful resume tips , which caught her eye immediately. Thanks to her understanding of how to combine large and small tasks for peak organization, she was able to quickly develop a resume and generate a cover letter to impress!

With some determination and our hefty stock of administrative assistant resume examples at hand, soon you can be following up with your brand-new boss, just like Emma!

Administrative Assistant Resume Example

or download as PDF

Why this resume works

• Metrics are just numbers that provide evidence for your claims. They’re easy to read and great at demonstrating your abilities, so try to include numbers wherever you can.
• You can include how many people you collaborated with, how much you improved revenue, and how many staff calendars you managed, to name a few.
• Words like “Microsoft Office Suite,” “Quickbooks,” reporting,” and “organization” are great for assuring employers you’ve got the chops for your future administrative assistant role.

Senior Administrative Assistant Resume

• Luckily for you, there are many Word resume templates and Google Docs resume templates out there—just make sure you have a backup resume on hand in case the employer needs several copies with different layouts.
• Action verbs like “coordinated,” “prepared,” and “maintained” do an effective job demonstrating ownership within your senior administrative assistant resume .

Administrative Assistant II Resume

• Unlike a resume objective, a summary paragraph is a two-to-four-sentence overview of your achievements and successes in the field. 
• If your resume summary is strong enough, it can be the selling point of your entire resume, so it’s well worth spending extra time to make sure this section of your resume is perfect. 
• Focus on including a mixture of different types of metrics, including percentages, dollar values, and hard numbers (such as the number of executive schedules you managed, or the time you saved by streamlining invoicing systems).

Entry-Level Administrative Assistant Resume

• For example, did you lead a club? Volunteer somewhere? Complete a group project while in your classes? There are many options to showcase your leadership abilities!
• If you’re still working out  how to write a resume , just know it’s okay to include non-relevant work experience on your entry-level administrative assistant resume . No matter the role, it can still highlight soft skills like responsibility, time management, and document preparation.

Administrative Assistant No Experience Resume Example

• In your administrative assistant no experience resume, give precedence to achievements such as solving customer issues over the phone, boosting customer satisfaction, accelerating problem resolution, etc.

Administrative Specialist Resume

• Quantified accomplishments like “increased revenue from repeat clients by $32,984 per year” and “cataloged over 2,273 archived articles” are exactly what we’re talking about here. These are your ticket to showing potential employers the real impact of what you do, packed with more punch than the vague “boosted revenue.”

Administrative Support Resume Example

• Sure, branding yourself as a hard worker, team player, and organized sounds good at first glance. However, such claims are pretty much the go-to for every other candidate. To stand out, let your administrative support resume detail exactly how you’ve mastered essential tools and software—Think Dropbox, Trello, and Hubspot CRM, and provide specific examples of your expertise in action.

HR Administrative Assistant Resume

• Now’s the time to radiate a modern and fresh vibe with the Elegant template! Use colors that catch the eye of any reader at first sight. Next, secure the job by adding all the digital HR tools like BambooHR, JazzHR, and Google Workspace to stay ahead of the competition!

Construction Administrative Assistant Resume Example

• Flourish your construction administrative assistant resume with bullet points like “Managed site operations for a $10M+ infrastructure project” and “slashing misalignment errors by 13%” to highlight your ability to supervise large-scale projects and keep important metrics like misalignment errors at a minimum.

Real Estate Administrative Assistant Resume

• Draw attention to your abilities to solve client problems, streamline office operations, bring new business, and so on.

Executive Administrative Assistant Resume Example

• That’s where metrics come in! Include the number of people you worked with or the number of clients you assisted so employers know your experience.
• Change the font, color, and layout to match your preferences and content. Some templates allow for more work experience while others focus more on other sections, so choose accordingly.

Medical Administrative Assistant Resume

• We’d recommend  formatting your resume  using reverse-chronological order to show your most current role first. That way, your future employer sees your most relevant abilities.
• Include your specific experience verifying information, performing billing responsibilities, and recording data. 

Administrative Assistant/Receptionist Resume

• If you’re applying for a company with a casual culture, use vibrant colors, like pink and purple. If you’re applying to work as a criminal defense law firm receptionist, you’d better stick with more professional colors like navy or gray.
• The goal is always to catch an employer’s attention in a good way, and color is a bright, fun way to do that! Whatever color you choose is up to you, but consider your employer when picking out shades. 
• Hard skills (aka specific technical capabilities and training) are more valuable to highlight and easier to quantify, so include them when you can.
• Keywords like “bookkeeping,” “Asana,” and QuickBooks” are great examples of technical skills.

Administrative Coordinator Resume

• Resumes distill everything about you into one page, so you need to organize all your career details into clearly defined sections with headers.
• Make sure you include skills that can be relevant depending on what you read in the job description. For example, workspace management software is relatively universal, so if you’re already familiar with Google Workspace, you’ll likely adapt quickly to Microsoft Office Suite.

Administrative Associate Resume

• Here’s a tip: highlight your achievements in light of the  administrative assistant job description . Look for repeated keywords and phrases that match your experience, then include them on your resume.
• Want to include more skills but don’t know how? Try adding a  hobbies section to your resume  to highlight some of your abilities outside of work. Pick relevant pastimes that might interest the employer (and give you something to talk about during the interview).
• Instead of just saying, “collaborated with department staff to source job candidates,” try adding details like the total number of job candidates you hired, or the number of departments you worked with.

Related resume guides

• Front Desk Receptionist
• Office Assistant
• Receptionist

As an administrative assistant, you’re the person who keeps the day-to-day operations running smoothly. You’re trusted to act as the face of the company for visitors, and you understand the importance of organization. But you might not realize just how important it is to perfect your resume. Your resume is the first thing hiring managers will look at, so ensure it demonstrates your aptitude for the job.

In this section, we’ll dive into four of the main tips we have for improving your resume, including: 

• Administrative assistant skills
• Formatting your administrative assistant resume
• Quantifying your previous impact
• Customizing your resume for each job

1. Include your administrative assistant skills wisely

If you’re unfamiliar with how hiring managers filter applicants, you may be tempted to overlook the skills section on your administrative assistant resume. But, after learning about ATS, you’ll never make that mistake again.

Hiring managers use the ATS, or applicant tracking system software, to narrow their applicant pool. The ATS works by filtering keywords (usually in your skills section) on your resume and matching them to pre-selected words prioritized by recruiters.  Your resume will be rejected if you don’t have enough matching keywords.  

This system works well when there are a lot of job applicants, but it’s understandably a pain for you, the applicant, to deal with. That’s why it’s important to utilize a skills section that incorporates the right  resume skills . You can do this by focusing on the  administrative assistant job description .

Read this small excerpt from a job description and see if you can pick up on the most relevant skills for this particular administrative assistant job. Then, read ahead to see if your skills list resembles ours: 

Optics Fusion is a fast-growing company seeking a self-starter administrative assistant who can recognize tasks that need completion with minimal supervision. The ideal candidate will thrive on interacting with clients and the public while displaying a high degree of professionalism. Must be comfortable working in fast-paced environments and dividing attention between many day-to-day operational tasks. Computer-savvy assistants are encouraged to apply! 

Compare the list of skills you wrote down from this job description with ours :

• Scheduling and organization
• Communication
• Process automation
• Independent worker
• Detail-oriented
• Health insurance
• Computer software

The job you apply for may or may not have similar skill preferences, but there will typically be a common thread of recurring keywords.

Some of the following admin assistant skills will likely pop up in job descriptions:

• Microsoft Office
• Data analysis 
• Financial reporting
• Google Calendar 
• Answering calls
• Multi-tasking

2. Pick the best resume format

Like your skills section, your resume format is important for determining whether the ATS will properly read and file your resume. Aside from the ATS, formatting your resume properly will make it easier for recruiters to read your administrative assistant resume.

To this end, we suggest using  reverse-chronological formatting , with your most recent work experience listed at the top of your resume. This will help hiring managers quickly evaluate your most relevant and (likely most impressive) work.

These are a few other critical elements for your resume formatting:

• Page Length:  Keep your resume to  exactly  one page: no more and no less. 
• Bullet Points:  Bullet points are a useful tool to break up large pieces of text when you’re describing your work experience. Aside from making your resume more visually appealing, they’ll also make writing these sections much easier. 
• Icons/Images:  Have you considered adding icons or images to your resume? Don’t! Recruiters and the ATS both dislike them. 
• Job Title:  Customize your job title for every position to which you apply. It shows that you care enough about the position to put in the extra effort, and hiring managers will appreciate it. 
• Objective/Summary:  If you include one of these, you’ll want to ensure it’s customized (more on this in the next section).

Should you bother with a resume objective or summary?

You might notice that we just hinted that resume objectives and summary statements are optional. While it’s true that they’re not an essential element of an administrative assistant resume, there are a few specific circumstances when they might be helpful. Let’s demystify these optional sections and determine when to consider including one of them on your resume. 

A  resume objective  is a customized two to three-sentence opener typically included toward the top of your resume. In the visual example below, notice how the objective briefly covers the job title, the company name you’re applying to, and why you’re applying to the specific job. We recommend including an objective only if you’re just starting your career or transitioning to another field.

Let’s go over a few of these statements, including both poor and strong examples of each: 

• This is a poor example of an objective. It’s vague and doesn’t mention anything specific that would help the hiring manager. If you’re unwilling to customize your statement, you shouldn’t include an objective. 
• This objective is much better. It’s highly specific, mentioning years of experience, a particular job title, the company name, the candidate’s skills, and how they will contribute to the company. 
• This makes a horrible first impression. Note the misspelled words and abbreviations used. Remember: a good summary/objective can improve your chances of getting hired, and a bad one can do some damage. Do you think a hiring manager would want to hire this applicant?
• Do a little research on the job to which you’re applying. This applicant used their summary statement to demonstrate knowledge about the clinic they’re interested in working for, which hiring managers will appreciate. 

3. Measure your admin assistant work with metrics

Many admin assistant applicants tell us they find it difficult to write their resumes in a way that displays confidence and job capability. Often, the problem is that they’re not quantifying their job impact with metrics (numbers).  Metrics are the easiest way to provide measurable insight into your work performance . As an administrative assistant, there are many areas in which you can include numbers on your resume. Read below for some of the best ways to leverage metrics from your previous roles: 

• Number of people:  It’s a good idea to mention the size of the companies you’ve worked for, including staff size and customer base. 
• Efficiency improvements:  Have you streamlined policies or systems? Orchestrated the switch to a new type of admin software? Has your work saved a significant amount of time? 
• Scheduling:  How many meetings do you schedule per week? Of how many executive calendars are you in charge? Do you set up appointment reminders for clients, and, have these reminders reduced the rate of late/missed client meetings? 
• Billing:  Do you process customer/patient/insurance billing? If so, how much money are you charged with managing? Do you compile expense reports? 

Now that you’ve thought through areas of your job from which you can pull metrics, read through these sample work experience bullet points to get a little more inspiration:

• Met 95% of project deadlines by mitigating all engineering hurdles and roadblocks
• Provided remote troubleshooting to customers over the phone with a 90% success rate, resolving calls in less than 7 minutes
• Managed 3 essential projects that facilitated more than $5 million in annual revenue

4. Modify your resume for each admin assistant job

We’ve mentioned it a few times, but it’s so important we’ll repeat it:  you must customize your resume for each job to which you apply . After all, administrative assistants have widely varying job responsibilities, and you should take the extra step to best align your resume with the specific job for each application you submit. Fortunately, you don’t have to change your entire resume, but let’s go over the areas you should customize: 

• The objective/summary:  Without a doubt, if you include a resume objective or summary statement, you’ll need to customize it. Focus on highlighting relevant skills for the position, and mention the company name. One warning—always tailor this section before you submit your application. Please don’t be the person who forgets to change the company name before submitting it to multiple jobs!
• Skills:  Customize your skills section by referencing the job description. Usually, hiring managers are upfront about the desired skills required for the job. 
• Job description bullet points:  You can alter your job description bullet points to emphasize different types of administrative assistant jobs. For example, highlight your efficiency and time management for jobs that require multi-tasking and the ability to work in a hectic environment. Other positions, such as medical assistant jobs, may be more concerned about billing, policy compliance, and patient privacy. 

Administrative assistant resume

• Focus on covering key areas such as your computer and software literacy, customer relations, scheduling, financial reporting, billing, internal communication, and hiring. 
• If the job description mentions that some aspects are more important than others for the role, you can emphasize them more heavily. 

Entry-level admin assistant resume

• For example, you may want to highlight your ability to get along well with others, your organizational skills, and your ability to stay organized. 
• This savvy entry-level candidate absorbed excess white space with a metrics-packed internship.

Executive admin assistant resume

• Executive administrative assistants typically work on more complex, higher-stakes administrative issues. Demonstrate your increased work responsibility. 
• You need to format your executive resume using the reverse-chronological format, which will best showcase your career growth. 

Medical admin assistant resume

• Focus on highlighting your capacity to manage insurance billing and claims. 
• Do you have an understanding of electronic medical records (EMR)? If yes, you should consider including it on your resume. 
• Demonstrate your understanding of important skills for admin assistants specific to the medical field. 

Notice this applicant’s mention of keyword skills like HIPAA and EMR.

Senior admin assistant resume

• Ensure you showcase skills that set you apart from less experienced administrative assistants. 

Our parting advice for your admin assistant resume

You should be proud of yourself for taking your resume seriously! You’ve made it to the end of this guide, and you’re on the right path to creating your best, most professional administrative assistant resume yet!

Let’s review the four main tips we’ve covered in this guide as a quick recap.

We’ve discussed how to build your skills section, how to format your resume for the ATS, how you can add metrics, and why you should modify every administrative assistant resume you submit.

With these tips in mind, upload your resume to our free  resume checker  to see how your masterpiece can be improved with our AI-powered tips. If you’re thinking about starting your resume from scratch, try our  AI resume builder , where you can begin the process with built-in AI-powered tips and proper formatting. 

Administrative Assistant Resume [2024] - Guide & Examples

Like the look of Jeremy’s resume? Create your own professional administrative assistant in minutes with these easy-to-update templates here.

Administrative Assistant Resume Writing Guide

Administrative Assistant? Congrats – you’re a total office hero.

A recent survey of more than 600 managers in the U.S. and Canada revealed that administrative assistants save their managers eight hours of work time each week.

With this kind of impact, it’s no wonder that 75 percent of managers told that same survey the responsibilities of administrative assistants have increased in the past five years. 

The beauty of these roles is how they give you a chance to work with almost every part of a business and build relationships with colleagues across teams and departments. 

In many senses, they act as a career stepping stone within that company and beyond.

Sounds great right, but what exactly do administrative assistants do? 

• Doing administrative and clerical tasks (such as scanning or printing)
• Preparing and editing letters, reports, memos, and emails
• Running errands to the post office or supply store
• Arranging meetings, appointments, and executive travel
• Answering phone calls and taking messages
• Maintaining folders on servers
• Recording meeting minutes
• Liaising with teams and units
• Tracking petty cash
• Covering reception

You can use the list above to help you brainstorm duties and tasks for the Work Experiences section of your resume (more on that – and our tip to reframe tasks as achievements – soon). 

A great Administrative Assistant is a little like a Swiss Army Knife; able to solve a range of problems with the right tool at the right moment. 

Does that sound like you? 

If you need to create a modern and professional resume to showcase your skills for a role like this, this guide will take you through:

• How to present your contact information
• How to write a strong resume summary
• The 23 hard and soft skills hiring managers want
• Highlighting administrative assistant achievements

Let’s delve into why Jeremy’s resume works so well and how you can use the same features to make your own resume shine too. 

Looking for a resume example for a different position? Check out this list:

• Office Assistant Resume
• Executive Assistant Resume
• Consultant Resume
• Accountant Resume
• Bookkeeper Resume
• Business Analyst Resume
• Financial Analyst Resume
• Bank Teller Resume
• Banking Resume
• Career Change Resume

1. How to present your contact information

Let's get this out of the way quickly, because you know your own contact information better than we do. 

Include your email address, phone number, and location in the header of your resume. 

Drop the street address and city info, though. If you have a professional website, blog, or well-maintained LinkedIn profile, add them to showcase your skills and experience. 

2. How to Write a Strong Administrative Assistant Resume Summary 

Let’s start with a really important part of all resumes – the summary. 

Your summary is where you highlight your skills and how they can bring value to the employer. 

Let’s look at Jeremy’s resume. 

See how he describes himself as ‘technologically savvy’ and ‘goal-oriented?

This lets employers know he will be able to get up to speed quickly on any special technology they use and that he’s committed to getting tasks finished. 

Jeremy also writes that he’s ‘driven’, ‘motivated’ and ‘skilled in prioritizing tasks independently’. 

It’s great that he’s highlighted his ability to complete tasks without supervision, because administrative assistants are regularly delegated tasks by supervisors and managers across different teams. 

Above all, Jeremy’s summary is specific. 

If you compare the specific and vague summaries below, you can see immediately which one is more appealing. 

Emotionally intelligent and computer-savvy Administrative Assistant with an Associate’s degree in Business Administration. Strong interpersonal skills and a lifelong focus on supporting others and helping them shine.

Administrative Assistant seeking to use her skills and experience to benefit an organization that is making the world a better place.

Check out our writing a resume summary guide , if you want more help with this part.

3. The 23 Hard and Soft Skills That Hiring Managers Want

What about your skills?

Our editor has three different Skills sections to choose from: Skills, Hard (Technical) Skills, and Soft Skills. 

Note: By clicking on Layout in the top menu, you can choose the “ Custom Layout ” and have a drag & drop feature to adjust the sections as you need.

It’s best to include a general Skills section and then choose between Hard or Soft Skills based on the needs of the job. 

Administrative assistants need a lot of soft skills to shine in these roles. Here’s some that you may want to highlight on your own resume. 

• Microsoft Word, Excel, Outlook, Powerpoint, SharePoint
• Database management
• Calendar management
• Quickbooks and Xero
• Proficiency with photocopiers, scanners, and projectors
• Accurate data entry
• Inventory and supply management
• Editing and Proofreading
• Billing and record-keeping
• Business Knowledge
• Communication (written and verbal)
• Prioritization and problem-solving
• Organization and planning
• Research and analysis
• Attention to detail
• Customer service
• Phone Etiquette
• Emotional Intelligence
• Responsibility
• Teamwork and delegation
• Management and training
• Flexibility and efficiency

4. Highlighting Administrative Assistant Achievements

When you're customizing your resume to best fit a company and its job advertisement, it can become easy to slip into using the listed tasks and responsibilities to summarise your own past duties. Avoid this – because it’s a missed opportunity. 

Think of your work experience section as less of a list of ‘things you did’ for a past employer and more like a summary of your biggest achievements and contributions while at that employer. 

Look at how Jeremy does this.  

He highlights how he managed a senior HR director’s schedule, planned company events, and even designed surveys while he was working at Melmark. 

Note: If you are looking for inspiration or need help, you can click on “ Tips ” in the left menu of our editor.

Here’s some better (and bad) examples to help you craft your own:

• Developed policies that saved the company 500 hours a year.
• Trained two interns in office tasks which later became full-time employees.
• Maintained appointment calendar for 12 conference rooms.
• Unlocked the office each morning.
• Made travel arrangements.
• Wrote letters and emails.

Ready to create your administrative assistant resume now? 

Suggested reading:

• Best Skills to Put on a Resume
• How to Optimize your LinkedIn Profile to Complement Your Resume
• How to Start a Cover Letter - 4 Tips for the Perfect Opening

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Administrative Assistant resume examples & templates

Choosing the right resume format for an administrative assistant 

Include your contact information, make use of a summary, outline your administrative assistant work experience: organize your career, include the relevant key skills that make you a great administrative assistant, detail your education & relevant administrative assistant certifications, pick the right resume layout and design for an administrative assistant, what type of salary can you expect as an administrative assistant.

A compelling administrative assistant resume guide keeps your career running smoothly by helping you get a great job! A boring recitation of all the plates you juggle won’t do it. You need a resume that shows how you keep the boss and all the staff happy daily.

How can a resume for an administrative assistant do all that? Through organization, action and a dynamic message!

As an administrative assistant, you uphold the image of the business, especially if you’re in a customer-facing industry. The hiring manager’s first impression of you will be through your resume and if it’s not professional, neat, and organized, they’ll move on. Create a first impression that makes them smile and you’re one step closer to the interview.

Resume guide for an administrative assistant resume

Let Resume.io organize you for success. We have guides and resume examples for more than 500 professions, and our resume builder smooths the path to creating an eye-catching resume.

In this guide, we’ll discuss all the considerations to preparing a winning administrative assistant resume, including how to: 

How to write an administrative assistant resume

• Choosing the right resume format for an administrative assistant
• How to add your contact information
• Using summaries
• Adding your administrative assistant experience
• Listing your education and certifications
• Picking the right resume design/layout
• What the administrative assistant market looks like and what salary you can expect

Before you begin compiling your resume for an administrative assistant position, you need to know what sections to include. Your resume should contain the following elements:

• The resume header
• The resume summary (aka profile or personal statement)
• The employment history section
• The resume skills section
• The education section

Your resume sells your candidacy, giving your prospective employer a compelling case for hiring you. The range of industries in which you can work as an administrative assistant means you can find an environment you enjoy and gain industry-specific knowledge. 

To do that, gather as much information as you can about the company and industry so you can customize your resume to match the employer's needs. 

Apply this framework to present your career story:

• Relate accomplishments , not responsibilities. Did you manage the conference room so it was never double booked? Keep everyone’s schedule organized? Reduce customer wait time at the desk? More details are better.
• Customize each resume to target the specifics of the job.
• Ensure your design portrays a professional but friendly image.
• When you apply online, use keywords and phrases that will help you rank high enough to pass through the ATS filter.

Overcome the ATS

What are Applicant Tracking Systems (ATS) and why are they so important? These are algorithm-based systems that sometimes reject resumes before they ever get into the hands of a hiring manager. ATS software hunts for keywords related to skills that employers prioritize in future employees. 

Since employers receive an average of 250 resumes for each job opening (according to Glassdoor), they often do not have the time to read each one. Instead, they rely on ATS software to do the resume sorting for them. Target the keywords in job descriptions and use them in your administrative assistant resume. 

For example, a job at a school calls for:

• Microsoft Office expertise
• Knowledge of educational privacy protocols
• Rapport with elementary school children
• Excellent phone manner

Your summary could read:

“Dedicated administrative assistant with 5+ years experience as the face of an elementary school. Expertise in Microsoft Office suite. Adept at calming upset elementary school children and answering phones with a friendly greeting. Strict adherence to privacy protocols and discretion in all school matters.”

In most cases, the best choice for an administrative assistant resume is reverse chronological order , in which you list your employment history from your most recent position on the back. This resume format is easiest for recruiters, who know where to look for the desired information.

If you are writing a resume for an administrative assistant with no experience or are looking to change careers , consider using a functional format , which gives more leeway to emphasize skills over work history.

The header of your resume serves as a design element, but its most important function is to present your contact information legibly and professionally. 

 Here’s what to include:

• Full name and title . List your first and last name and the title of the job you want.
• Professional email address . Use an email format based on your name, such as [email protected] .
• Phone number . Add a number where you can be readily contacted, with a professional voicemail greeting.
• Location . Your city and state are enough.
• LinkedIn . If your LinkedIn profile is updated and related to the job you seek, include it.

Don’t include:

• Date of birth : Not necessary and could potentially lead to age discrimination .
• Personal details : Marital status, social security number, passport number , etc.

Administrative assistant

469-233-2121

[email protected]

Dallas, TX 

677 Sycamore Lane

Dallas, TX 75201, 469-233-2121

Your resume summary, also known as a profile, is especially important because you need to show off your personality . Here is where you make yourself sound great. But, why a summary? Because you don’t have much time to impress and you want to distinguish your resume from the start.

A resume summary should highlight your soft skills while injecting a bit of professional personality. The rest of your resume will be focused on your experience, education and skills, with little room for creativity. Here, you have a chance to make yourself known and get human resources to take a longer look at your resume.

Three out of four senior managers said the responsibilities of their office support workers has increased in the past five years, according to an OfficeTeam survey . 

Since you may be the first person with whom visitors to your office interact, it is in your best interest to feature your personality on your administrative assistant resume. Are you cheerful, calm, eager to help, a problem-solver ? Highlight those qualities in your resume summary. Include your past professional achievements in this section as well. 

Whether you are just entering the workforce or are a seasoned professional, administrative assistant positions are a great launching pad for learning new skills and advancing. The OfficeTeam survey also found that 64% of bosses believe the path to career advancement for administrative assistants is better than it was five years ago.

Employers and recruiters want to know how you will enhance the office environment with your skills, knowledge of the field, and personality, so show them in your administrative assistant resume summary. 

Looking for more examples of summaries? Check out our:

• Production assistant
• Call Center agent 
• Office Administrator 
• Customer Service Representative
• Personal Assistant 
• Office Assistant 
• Receptionist
• Office Clerk
• Office Manager
• Office Secretary

You can find adaptable administrative assistant resume examples summaries below:

Motivated and flexible entry-level administrative assistant with certificate in Microsoft Office. Proficient in data collection and entry and scheduling. Highly organized, able to communicate with diverse personalities. Quick learner with a proactive approach to problem-solving, eager to contribute to your office with a smile.

Administrative assistant with 4 years experience managing 25-person law office. Adept at managing calendars, coordinating meetings, and handling correspondence with efficiency and professionalism. Streamlined intake process to reduce client wait time by 5%. Excellent interpersonal skills that foster positive working relationships with colleagues and clients. 

C-Suite administrative assistant with a wealth of experience optimizing office workflows, implementing efficient processes, and training junior staff. Revamped executive travel processes, resulting in 18% decrease in booking errors. Led transition to new project management software, increasing project completion efficiency by 20%.

Craft a skill-focused experience section that shows off your value. Your first step is to think about each job you held, whether it be full time or an after-school position. Instead of writing a job description, think in terms of accomplishments and skills. 

Analyze the description of the job you want. Describe career successes that illustrate the skills the employer is looking for by using action verbs . Think about how you used those skills to the organization’s advantage. For example: How did you use those skills to streamline office processes?  On your administrative assistant resume, link as many of those skills to your previous years of experience. 

If job descriptions seem too vague or too wordy, here’s a way you can cut through the mess. Try using a word cloud program such as Wordle or WordArt. Paste the job description into it. The more often a word is used, the more important it is to the employer. Follow the pattern to implant keywords into your resume.

Avoid generic bullet items such as the ones below:

• “Answered phones.”
• “Greeting customers.”
• “Set meeting schedules.”
• “Input and checked data.”

Here are some goals of a well-written work history section:

• “Acted as first line of response for all client and customer interactions.”
• “Reconciled data to ensure accurate input.”
• “Managed scheduling software to ensure smooth transitions between managers’ meetings.”
• “Booked all travel, driving down costs by 10% without sacrificing quality.”

Resume sample: employment history

Take a look at the administrative assistant employment history resume sample below:

Administrative Support Assistant at Space Corporation, Dallas  2010 - Present 

• Served as a direct assistant to Production Supervisor, supporting all aspects of production and office management.
• Trusted to analyze and interpret data, and handle all shipments, deliveries, and material orders.
• Known as the “go-to person” for all departments including Quality Control, Accounting, and Management.
• Worked to alleviate executive overload by handling all customer interactions for company including walk-ins, email, phone, and fax interactions.
• Coordinated and scheduled all company meetings, appointments, interviews, and inspections.
• Problem solved for each department to maintain timely completion of parts and meet strict deadlines.
• Worked to ensure quality service and addressed and resolved all customer issues.

Administrative Assistant at A&C Machine, Austin  2007 - 2010 

• Reported to Operations Manager and assisted shop and office personnel.
• Performed a range of administrative duties from maintaining production schedules to purchasing supplies and hiring vendors.
• Implemented problem solving skills to work through employee, customer, and managerial staff issues and challenges.
• Directed workflow, acting as intermediary between all departments by arranging conference calls, scheduling meetings, composing correspondence, and managing calendars.
• Supported an efficient production system in a fast paced environment by accurately processing all new orders, and delegating tasks as each order required.

Office Assistant at Gary Manufacturing, Austin  2005 - 2007 

• Served as an assistant to all administrative personnel and acted as a first point of contact for visitors and customers.
• Managed telephone and email communication systems and maintained office supplies ordering office supplies with accuracy.
• Decreased supply costs by properly managing inventory, obtaining quotes, and purchasing appropriately priced products.
• Recognized for assisting customer inquiries immediately.

How to write an administrative assistant resume with no experience

The bar for entry is a high school diploma , so an administrative assistant job is a good choice for an entry-level worker , whether it’s a permanent career or a stepping stone to something greater. You can still write a compelling resume for an administrative assistant with no experience .

One great feature of this career is that your skills in one area can translate into a job in another. These are called transferable skills . What do administrative assistants do? That can vary from job to job, but some responsibilities include entering and maintaining data, editing documents (memos, letters, reports), answering phones, scheduling events, and sorting mail.

You may have done some of these at a part-time job or in school. That experience is relevant. You can also focus on soft skills such as communication or your education, both of which demonstrate the foundation it takes to enter the workforce.

An administrative assistant’s responsibilities can vary widely depending on the environment, but you want to impress employers by focusing your resume on the qualities employers really want. 

We’ve already mentioned word clouds. They are very valuable when trying to decide which skills to list. They also give you a leg up in passing the gatekeeper, the ATS. Your skills section should be specific to the job you seek. 

Hard skills are quantifiable skills necessary to do your job. They are usually things you can learn by taking a class, such as bookkeeping, editing or word processing. Soft skills are often referred to as “ people skills .” 

Here’s what the skills box looks like in our administrative assistant resume template. 

• Administrative Support Skills
• Inventory Control Skills
• Scheduling Skills
• Event Planning
• Dictation Skills
• Editing and Proofreading Skills

Consider moving this section up, especially if your experience section is thin. More than 40% of recruiters like to see the skill set at the top of a resume, according to Careerbuilder. Try not to repeat skills you have already mentioned in your experience section—you don't have a lot of space, so use it to your advantage by adding new information.

• Be specific; name computer programs you know
• List skills mentioned in the job description
• Add details for any skills that are not self-explanatory.
• Use generic terms such as word processing software
• List skills unrelated to the job you seek
• Abbreviate or use acronyms
• Waste space listing irrelevant skills

The education resume section bears more weight for career starters, but no matter where you are, you can use it to your advantage. 

A high school diploma is your entry point into this career, but you may have taken classes that boost your candidacy above others.   

Consider taking a class to increase your skills. Community colleges offer many career classes and certificates that can enhance your resume . 

Here are some examples of information that can be added to this resume section:

• Training and certification . Training classes and seminars from previous jobs. Awards, honors , scholarships or certificates you have earned.
• Education . High school career classes related to your target industry. Did you graduate with a stellar grade point average? Adding it will show your determination, organization and ability to rise to the top.
• Professional development : Computer classes or specific computer software skills that will give you the edge in administrative duties, such as knowledge of Google or Microsoft Suite ( Excel , Word, PowerPoint, and Outlook email).

Associate of Business Administration, Acton School of Business, Austin  2008 - 2010 

High School Diploma, Edward Johnson High School, Austin  September 2004 - May 2008

For administrative assistants, clear communication is one of the most important skills, and the design of your resume needs to reflect that. Unprofessional formatting leaves employers with a poor example of your ability and the impression that you’re not cut out for the job. 

No matter the industry, aim for a professional look with clean lines, organized sections and an easy-to-read font . Avoid all but a splash of accent color .

Resume.io’s templates cover a range of fields. Check out our professional examples for formal industries, our basic options when simplicity is key, and our creative samples or modern resume templates for more forward-thinking positions. 

No matter how good spellcheck is, it won’t catch everything. Carefully proofread your administrative assistant resume, or have a friend or colleague do it. Some of the key skills of an administrative assistant are basic English spelling and grammar. Make sure you show yours off.

With Resume.io’s collection of templates, you don’t have to be a designer or a formatting expert to have a great-looking resume. 

Choose from among the many resume template samples. Think about your strengths and choose a layout that best highlights them. Then use the builder to customize your resume template. 

Administrative assistant text-only resume example

Proficient Administrative Assistant with over 7 years of office experience, specializing in administrative work, problem solving, planning, and optimal assistance. Known for increasing productivity and relieving workload of managerial staff. Proven efficiency with an ability to quickly learn and navigate any computer software program, or office filing system. 

Employment history

Because the administrative assistant field has a low educational bar for entry, you can’t expect to start out making much more than minimum wage. 

The typical salary range is $35,159-$70,391.  

Key takeaways for building an administrative assistant resume

Administrative assistant jobs vary greatly depending on the environment and field, so take that into account as you customize each resume. 

Your summary gives employers their first impression of who you are and what you bring to the table. Use the experience section to highlight your accomplishments instead of describing your jobs.

Use the online resume builder to design a visually appealing, uncluttered, and easy-to-read resume.

Beautiful ready-to-use resume templates

• Career Blog

10 Administrative Assistant Resume Examples That Landed Jobs

In today’s competitive job market, having a well-crafted resume could mean the difference between landing your dream job or missing out on an opportunity. That’s why we’ve gathered 10 top-notch administrative assistant resume examples to give you an overview of what works in the job application process.

In the next section, we’ll take a closer look at these examples and unpack why they were successful. Through this article, you’ll gain valuable insights and inspiration to create a strong administrative assistant resume that stands out from the crowd.

So, let’s dive in!

What is an Administrative Assistant Resume?

Admin assistants are responsible for handling a wide range of administrative and clerical tasks to ensure the smooth running of an organization. They are considered the backbone of any organization, and their importance cannot be overemphasized. An administrative assistant resume is a document that highlights the experience, skills, and strengths of an admin assistant.

Definition of an administrative assistant resume

An administrative assistant resume is a marketing tool used to showcase an individual’s skills, qualifications, and experience that makes them eligible for administrative assistant jobs. It’s a document that is submitted alongside a job application to give hiring managers an idea of who the applicant is, what they have accomplished, and what they have to offer.

Components of a strong administrative assistant resume

Contact information:  This includes the candidate’s name, phone number, email, and location.

Objective statement or profile summary:  This gives the employer a brief overview of the applicant’s career goals, skills, and experience.

Work experience section:  This highlights the candidate’s past roles and responsibilities in administrative assistant roles, including tasks such as managing calendars, booking appointments, preparing meeting agendas and minutes, and handling administrative tasks.

Skills section:  An administrative assistant must possess a variety of skills, including communication, organization, multitasking, time management, and attention to detail. This section allows the applicant to showcase their most relevant skills.

Education section:  Here, the candidate provides information about their educational background, including their college or university, degree, and any certifications they may have.

Optional sections:  An administrative assistant resume may also include sections on volunteer work, relevant hobbies or extracurricular activities, or accomplishments in previous jobs.

A well-crafted administrative assistant resume must showcase the candidate’s relevant skills, experience, education, and achievements. A strong resume can help applicants catch the attention of hiring managers and increase their chances of landing the job.

Administrative Assistant Resume Example #1: Entry-Level

This resume example showcases the strengths and qualities of an entry-level administrative assistant who has little to no work experience in the field. Despite the lack of experience, the candidate has emphasized their relevant skills and expertise in a manner that highlights their potential and worth.

Key Components and Strengths

Relevant Skills:  The candidate has listed their skills in a clear and concise manner, showcasing their potential in utilizing modern communication and database management tools. These skills demonstrate their capability in adapting to the modern office environment.

Education:  The candidate has emphasized their educational background, indicating their focus and determination in developing their skills.

Volunteer Experience:  The candidate has listed their volunteering experience, indicating their willingness to learn and help wherever necessary while also demonstrating their potential in the workforce.

Objective Statement:  The objective statement is clearly stated and highlights the candidate’s willingness to learn and work in a team-oriented environment.

Explanation of How it Landed a Job

Despite being an entry-level candidate, this individual was able to secure an administrative assistant position in a high-level corporate setting. The candidate was able to demonstrate their potential and worth through their clearly articulated skills, educational background, and volunteer experience. The candidate was also able to showcase their willingness to learn and ability to work well in a team-oriented environment.

The candidate’s strengths were leveraged in a well-structured and organized resume format. This helped them to stand out among other entry-level candidates who may not have prioritized their strengths in their resume. Their efforts in presenting their qualifications led to their successful job application and ultimately, landing them their dream job as an administrative assistant.

Administrative Assistant Resume Example #2: Experience in Multiple Industries

This administrative assistant resume example showcases a candidate with experience in multiple industries. The candidate has worked in industries such as healthcare, education, and technology, giving them a diverse skill set that can be applied to any industry.

Key Components and Strengths:

Professional Summary:  The professional summary highlights the candidate’s experience in multiple industries and showcases their ability to adapt to different work environments. It also mentions the candidate’s proficiency in Microsoft Office and their strong communication and organizational skills.

Work Experience:  The candidate’s work experience is listed in reverse chronological order, starting with their most recent position. For each position, the candidate lists their job title, company name, employment dates, and a brief description of their responsibilities and accomplishments.

Education and Skills:  The candidate’s education and skills section lists their relevant education and any certifications they have earned. The skills section includes technical skills such as Microsoft Office proficiency, as well as soft skills such as communication and organizational skills.

Explanation of how it landed a job:

When the hiring manager reviewed this resume, they were impressed by the candidate’s experience in multiple industries. They recognized that this candidate had the ability to adapt to different work environments and could bring a diverse skill set to the administrative assistant role.

Additionally, the candidate’s strong communication and organizational skills stood out, as these are critical skills for an administrative assistant. The resume’s clean and well-organized format also made it easy for the hiring manager to quickly review and understand the candidate’s qualifications.

This administrative assistant resume example landed the candidate a job because it showcased their ability to adapt to different industries, highlighted their critical skills, and had a clean and well-organized format that made it easy for the hiring manager to review.

Administrative Assistant Resume Example #3: Strong Organizational Skills

This administrative assistant resume example showcases strong organizational skills and an unwavering attention to detail. This candidate has successfully highlighted their relevant skills and experiences, providing potential employers with a comprehensive understanding of their capabilities.

Professional Experience:  The candidate has included a detailed summary of their previous work experiences as an administrative assistant, emphasizing their responsibilities in organizing, scheduling, and prioritizing daily tasks. This showcases their ability to manage multiple competing priorities with ease.

Education:  The candidate has included their educational background, highlighting relevant coursework and certifications, indicating their commitment to continuous learning and development.

Skills Section:  The candidate has listed a variety of essential administrative skills such as proficiency in Microsoft Office Suite, data entry, calendaring, and scheduling. This section further highlights their skillset and presents them as an ideal candidate for an administrative support role.

Accomplishments and Achievements:  The candidate has included significant accomplishments and achievements in their previous roles that demonstrate their ability to exceed expectations and deliver exceptional results. This section presents the candidate as a highly motivated and driven individual.

Explanation of How It Landed a Job

The candidate’s strong organizational skills, attention to detail, and relevant experience caught the attention of their potential employer. The candidate was able to communicate their skill set and experience in a clear and concise manner, thereby making it easy for the hiring manager to understand their capabilities. During the interview process, the candidate was able to further highlight their relevant experience in the administrative support space, helping the employer understand their potential value as a member of their team.

Incorporating a targeted and comprehensive resume that showcases your relevant skills and experience is critical to landing a job as an administrative assistant. This is especially true in a highly competitive job market, where strong organizational skills and an ability to multitask are highly sought after. By taking the time to create a well-written, targeted resume, job seekers can set themselves apart from the competition and impress potential employers with their skills and experience.

Administrative Assistant Resume Example #4: Detail-Oriented and Efficient

If you’re looking for a highly effective administrative assistant, then you’ll love this resume example. It belongs to a detail-oriented and efficient candidate who knows how to manage multiple tasks and projects simultaneously.

Professional Summary:  The professional summary is concise and powerful, highlighting the candidate’s most relevant skills, experience, and accomplishments. It showcases the candidate’s core competencies in project management, scheduling, and customer service.

Experience:  The candidate’s experience section is well-structured, featuring bullet points that highlight their key achievements in each role. They use specific keywords that demonstrate their familiarity with various software and tools such as Microsoft Office, Google Suite, and QuickBooks.

Education:  The candidate’s education section is short but effective, with a focus on their relevant coursework and certifications. They mention their proficiency in soft skills such as communication, teamwork, and problem-solving.

Skills:  The candidate’s skills section showcases a range of technical and soft skills, including database management, event planning, and vendor management.

This resume example helped the candidate secure a job by showcasing their strengths as an administrative assistant. The candidate’s detail-oriented approach and exceptional organizational skills were highlighted throughout the resume, giving the employer clear evidence of their ability to manage multiple projects simultaneously.

Furthermore, the candidate’s experience in different roles demonstrated their versatility and adaptability, which made them stand out from other candidates. Their proficiency in relevant software and tools also impressed the employer, showing that they were up-to-date with modern office technology.

Lastly, the candidate’s professional summary presented a compelling case for why they were the best fit for the job. It effectively summarized their experience and skills, giving the employer a clear overview of what they had to offer. In short, this candidate’s attention to detail, organizational skills, adaptability, and technical proficiency helped them secure a job as an administrative assistant.

Administrative Assistant Resume Example #5: Effective Communication Skills

Description of the resume example:.

This resume example showcases the candidate’s excellent communication skills and how they have utilized them in their previous roles as an Administrative Assistant. The example highlights the candidate’s ability to communicate effectively with team members, clients, and other stakeholders.

Key components and strengths:

• Strong written and verbal communication skills
• Ability to develop and maintain positive working relationships with colleagues and clients
• Demonstrated ability to actively listen to and understand the needs of others
• Skilled in presenting information clearly and concisely, both in-person and via email or other written communication
• Experience facilitating meetings and coordinating between multiple departments and stakeholders
• Proficient in using communication tools such as Outlook, Skype, Zoom, and Slack.

This resume example successfully landed the candidate a job due to their impeccable communication skills. Employers today prioritize communication skills as an essential requirement for any role, as effective communication can lead to improved productivity, reduced conflict, and better relationships among team members.

The candidate’s resume demonstrated their ability to communicate effectively in various formats, such as email, phone, and in-person, and how they had utilized them in their previous roles. Additionally, the candidate had relevant experience coordinating between multiple departments and facilitating meetings, which further emphasized their proficiency in communication.

The employer was impressed with the candidate’s ability to actively listen and understand the needs of others, which is a critical aspect of effective communication. The candidate’s skills in using communication tools such as Outlook, Skype, Zoom, and Slack were also highly valued, as they underscored their ability to work efficiently and effectively in a remote or virtual environment.

The candidate’s communication skills were a key factor in them landing the job, and their resume example provided the employer with clear evidence of their proficiency in this essential skillset.

Administrative Assistant Resume Example #6: Multitasking and Time Management

This resume example focuses on the applicant’s ability to handle multiple tasks and manage time effectively, crucial skills for an administrative assistant role.

Key components and strengths

• Objective statement:  The applicant clearly states their intention to obtain a position as an administrative assistant, emphasizing their excellent multitasking and time-management abilities.
• Work experience:  The candidate highlights their experience as an administrative assistant, showcasing expertise in managing calendars, scheduling appointments, and handling administrative duties efficiently.
• Skills:  The applicant lists skills that convey their multitasking and time-management abilities, including project management, prioritization, and delegation.
• Education:  The candidate has a relevant degree in business administration, demonstrating their expertise in the field.

Explanation of how it landed a job

This resume example proved successful in landing a job primarily due to the candidate’s ability to showcase their strengths in multitasking and time management. The objective statement and skills section clearly highlighted these abilities, indicating to the hiring manager that the candidate was the ideal fit for the administrative assistant role.

Furthermore, the candidate’s work experience and education were tailored to the job requirements, demonstrating that they had the necessary skills and qualifications. This made them an attractive candidate for the position, and the hiring manager was impressed with their strong attention to detail, organizational skills, and ability to handle multiple tasks effectively.

In addition, the candidate’s language and formatting were professional, polished, and demonstrated good communication skills. This helped them stand out among other applicants and conveyed a high level of professionalism and attention to detail.

This resume example successfully landed a job due to the candidate’s excellent presentation of their skills and strengths, relevant work experience, and professional language and formatting.

Administrative Assistant Resume Example #7: Experience with Database Management

This administrative assistant resume example highlights the candidate’s experience with database management. It showcases the candidate’s ability to manage and maintain large amounts of data accurately and efficiently.

Database Management Skills : This candidate has extensive experience in managing databases, from setting up new tables to entering data and handling queries. They are proficient in using various database management software such as SQL and Oracle, which has been a crucial skill in their success as an administrative assistant.

Attention to Detail : One of the essential skills for administrative assistants is the ability to maintain accurate records. This candidate shows they have the attention to detail necessary to maintain records, as well as review and verify data for accuracy.

Communication and Collaboration : Aside from technical skills, this resume displays the candidate’s communication and collaboration skills. Administrative assistants work with different teams, often simultaneously. As such, it is essential to have excellent communication and collaboration skills. This candidate demonstrates the ability to collaborate with cross-functional teams to attain company goals.

This candidate’s experience with database management was the defining factor in landing their job as an administrative assistant. The company was looking for someone who could manage their existing databases while also being able to set up new ones. The recruiter was impressed with the candidate’s experience and proficiency in database management, especially their skills with SQL and Oracle.

Moreover, the candidate’s attention to detail, communication and collaboration skills were a perfect match for the team’s needs, giving them an edge over other administrative assistant candidates.

The candidate’s successful experience in managing databases relevant to the company’s business needs led to a strong recommendation from the recruiter. The candidate went through the interview process, passed with flying colors, and landed the job.

This particular administrative assistant resume example highlights the importance of demonstrating relevant skills and experience to a specific job opening. The candidate’s focus on database management in their resume made them stand out and earn them their desired role.

Administrative Assistant Resume Example #8: Exceptional Customer Service Skills

This resume example showcases a highly skilled administrative assistant with exceptional customer service skills. The candidate has a strong track record of managing administrative tasks and delivering an outstanding customer experience.

• Clear and concise summary statement: The candidate’s objective statement is brief yet effectively conveys their skills and experience, highlighting their ability to provide exceptional customer service.
• Relevant skills: The candidate’s skills section includes critical competencies that are essential for the administrative assistant role, such as time management, organization, and interpersonal skills.
• Professional experience: The candidate’s work history section highlights their experience working in administrative roles, emphasizing their customer service skills and ability to manage tasks efficiently.
• Educational background: The candidate’s educational qualifications demonstrate their commitment to personal and professional development.

How it Landed a Job

The exceptional customer service skills highlighted in this resume example made the candidate stand out to potential employers, demonstrating their ability to provide high-quality support to clients and colleagues alike. Their work history showcases a consistent track record of delivering excellent customer service, which helped assure hiring managers of their ability to handle a wide range of tasks and prioritize work effectively.

Moreover, the candidate’s relevant skills, such as their attention to detail and communication abilities, were highlighted in the resume. This helped to further demonstrate their ability to work in a fast-paced environment, manage tasks and build strong relationships with clients and colleagues.

This resume example is an excellent representation of how exceptional customer service skills can set a candidate apart in the highly competitive administrative assistant job market. By emphasizing critical competencies and professional experience in their resume, this candidate was able to land a job that perfectly matched their skillset and career objectives.

Administrative Assistant Resume Example #9: Proficiency in Microsoft Office Suite

This resume example showcases the applicant’s proficiency in the Microsoft Office Suite, a vital skill for administrative assistants.

• Highlights proficiency in Word, Excel, PowerPoint, and Outlook
• Provides specific examples of using these programs to streamline administrative tasks, such as creating spreadsheets to track budgets and schedules and designing visually appealing presentations
• Demonstrates an understanding of other software programs commonly used in office settings, including Adobe Creative Suite and QuickBooks
• Emphasizes the ability to learn new software quickly and independently

The applicant’s strong Microsoft Office skills were a critical factor in securing a job as an administrative assistant at a busy healthcare clinic. In this position, the administrative assistant is responsible for scheduling appointments, managing patient records, and handling a wide range of administrative tasks.

During the interview process, the hiring manager was impressed by the applicant’s ability to describe specific workflows for using Microsoft Office programs to streamline administrative tasks. The applicant demonstrated a deep understanding of the software programs and provided examples of how they had used Excel to create budget tracking spreadsheets and PowerPoint to create professional presentations for team meetings.

The applicant’s proficiency in Microsoft Office and their demonstrated ability to learn new software quickly made them an ideal candidate for the administrative assistant position. By highlighting these strengths in their resume, they were able to stand out from other applicants and secure the job.

Administrative Assistant Resume Example #10: Bilingual Skills

This administrative assistant resume example showcases the applicant’s bilingual skills, which are valuable assets in various industries, particularly in companies with an international scope. Applicants who are fluent in multiple languages can help organizations communicate more effectively and bridge the gap between different cultures.

Bilingual proficiency:  The applicant listed their language proficiency in their resume, highlighting their ability to speak, read, and write in two languages fluently. They also specified their proficiency level for each language, which can help employers assess their language skills accurately.

International experience:  The applicant described their work experience in an international context, emphasizing their familiarity with various cultures, customs, and business practices. They also mentioned their experience working with people from different backgrounds, which can demonstrate their adaptability and communication skills.

Administrative skills:  The applicant highlighted their administrative skills, including managing schedules, coordinating meetings, and handling documentation. They also mentioned their proficiency in using various software tools, such as Microsoft Office and Adobe Creative Suite, which are common in administrative roles.

How It Landed a Job:

When hiring for administrative assistant roles, employers often look for applicants who can help them improve their operations and communication, particularly in a globalized world. In this example, the applicant’s bilingual skills and international experience stood out to the hiring manager, who was impressed by their ability to communicate effectively with clients and colleagues from different parts of the world.

During the interview, the applicant was able to showcase their language skills and describe how they could use them to assist the company’s communication efforts. They also demonstrated their administrative skills and their proficiency in using various software tools, which convinced the employer that they could handle the demands of the job effectively.

Ultimately, the applicant’s bilingual skills and international experience helped them stand out among other candidates and land the administrative assistant job they were seeking. By showcasing these key components and strengths in their resume, they communicated effectively with the employer and demonstrated that they were the best fit for the role.

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• • Provided administrative support to C-level executives, managing schedules, travel arrangements, and correspondence, resulting in a 30% increase in executive productivity.
• • Coordinated and organized corporate events and meetings, ensuring all logistics were handled efficiently and effectively.
• • Implemented a new digital filing system, reducing document retrieval time by 40% and improving office organization.
• • Handled confidential information with discretion, maintaining a high level of trust and professionalism.
• • Assisted in budget preparation and expense tracking, helping reduce office costs by 15% through careful financial management.
• • Managed office supplies and inventory, ensuring timely procurement and cost-effective purchasing decisions.
• • Supported senior management with daily administrative tasks, including calendar management, meeting coordination, and travel planning.
• • Streamlined office operations by implementing new procedures, improving workflow efficiency by 25%.
• • Acted as a liaison between departments, facilitating communication and collaboration across the organization.
• • Prepared reports, presentations, and documents for executive meetings, ensuring accuracy and professionalism.
• • Trained and mentored junior administrative staff, fostering a collaborative and productive office environment.
• • Managed office logistics, including scheduling, supplies, and vendor relations, ensuring smooth daily operations.
• • Assisted HR with onboarding new employees, facilitating training sessions, and maintaining employee records.
• • Coordinated travel arrangements and itineraries for staff, ensuring cost-effective and efficient travel plans.
• • Developed and maintained an organized filing system, improving document accessibility and office efficiency.

17 Administrative Assistant Resume Examples & Guide for 2024

An Administrative Assistant plays a crucial role in ensuring smooth office operations by handling various administrative tasks. When drafting your resume, be sure to highlight your experience with office management, communication proficiency, and project coordination. Including skills such as time management, problem-solving, and proficiency in software tools will strengthen your application. Additionally, mentioning your ability to improve efficiency and support team collaboration will demonstrate your contributions to potential employers.

All resume examples in this guide

Senior Administrative Assistant

Entry-Level Administrative Assistant

Administrative Assistant No Experience

Construction Administrative Assistant

Dental Administrative Assistant

HR Administrative Assistant

Medical Administrative Assistant

Real Estate Administrative Assistant

Sales Administrative Assistant

School Administrative Assistant

Temporary Administrative Assistant

Administrative Assistant Ii

Executive Administrative Assistant

Administrative Associate

Administrative Coordinator

Administrative Assistant Receptionist

Resume guide, administrative assistant resume sample.

Resume format

Resume experience

Resume with no experience

Hard and soft skills

Certifications and education

Resume summary

Additional sections

In conclusion

By Experience

In your role as administrative assistant, where you juggle everything from PR and sales to event planning, light accounting, and even making sure the office has enough milk, setting boundaries is crucial.

With such a broad range of responsibilities, it's essential to establish clear limits early on to keep things manageable and ensure everything runs smoothly. This can be a tough task, but if you enjoy work that "makes sense," then being an AA is perfect for you.

Just like planning your daily tasks, crafting your administrative assistant resume is about ensuring everything comes together to show your skills and experience. This guide will help you create a resume that underlines your efficiency and attention to detail from start to finish.

Key takeaways

• Arrange your employment history and career development as an administrative assistant in reverse chronological order.
• Write a persuasive resume summary that emphasizes your top qualifications, approach to administrative duties, and notable accomplishments.
• Underscore both your technical abilities, such as mastery of office software and organizational tools, along with your strong communication and interpersonal skills.
• Emphasize the results of your work by using specific metrics, such as increased efficiency or cost reductions.
• Customize your resume for each role by matching your skills and experiences to the specific requirements of the administrative assistant position.
• Provide information about your education and any relevant certifications to showcase your qualifications and expertise.
• If you have limited work experience, focus on internships, personal projects, and volunteer work that demonstrate your administrative capabilities.

Creating a strong resume for administrative assistants is crucial. Let's go over how to best format it to demonstrate your skills and experience.

Here is an example of an administrative assistant resume to help guide you.

Noah Coleman

[email protected]  | @linkedin.com | San Francisco, California

Dedicated Executive Administrative Assistant with over 6 years of experience supporting senior leadership in dynamic environments. Skilled in managing calendars, coordinating travel, and organizing high-profile events. Known for a meticulous approach, strong organizational skills, and the ability to maintain confidentiality. Proven track record of working effectively with cross-functional teams and senior executives.

Shockwave Medical (Johnson & Johnson MedTech), New Brunswick, NJ

June 2022 - Present

• Provide direct administrative support to the Integration Leader, managing complex calendars, travel arrangements, and expense reports.
• Coordinate with the Integration Management Office (IMO) and other departments to facilitate smooth integration processes.
• Plan and organize leadership meetings, departmental events, and yearly calendar activities, ensuring seamless execution.
• Maintain and manage department materials, including organization charts and distribution lists, and support SharePoint repositories.
• Collaborate closely with team members and other Executive Assistants to enhance team operations and culture.

Administrative Assistant

BBVA Compass, Birmingham, AL

November 2017 – May 2022

• Managed executive calendars, scheduled meetings across different time zones, and coordinated travel logistics.
• Prepared detailed expense reports and maintained accurate records of transactions.
• Assisted in organizing large corporate events, including booking venues and coordinating catering services.
• Provided administrative support to the senior management team, ensuring efficient office operations.

Bachelor of Business Administration University of Alabama Graduated: 2017

Relevant Coursework

• Business Communication: Focused on effective business writing and interpersonal communication in a corporate setting.
• Certifications
• Certified Administrative Professional (CAP), International Association of Administrative Professionals (IAAP), 2018
• Microsoft Office Specialist, Microsoft, 2016
• Calendar Management
• Travel Coordination
• Expense Reporting
• Event Planning
• Data Management
• Microsoft Office Suite (Outlook, PowerPoint, Excel, Word)
• English (Fluent)
• Spanish (Intermediate)

How to format an administrative assistant resume

When you're putting together your resume as an administrative assistant, it's worth considering three main formats: reverse chronological, functional, and combination. Out of these, the reverse chronological format  usually works best for this type of role.

This format lists your work experience starting with your most recent job and working backwards, which helps to highlight your career growth and hands-on skills. It's perfect for anyone with a steady history in administrative roles, as it shows off your progression and relevant expertise.

Here’s a suggested order for your resume sections, which we’ll dive into:

• Summary/Objective
• Professional Experience

Recruiters prefer this layout because it's logical and easy to follow. Now, let’s get into the details.

Resume designs

• Maintain consistent margins  of about 1 inch for readability, and consider a two-column layout  for a sleek, professional look.
• Choose professional fonts  like Rubik or Lato, sized between 10 and 12 points, and use subtle colors  to underscore your skills.
• Keep your resume to one page  if you have less than 10 years of experience. If you are a senior professional with extensive experience, extending it to two pages  is acceptable.

Contact information

• Double-check that your name is spelled the same way everywhere in your application. Also, use the job title from the job listing on your resume. If it's "Executive Administrative Assistant," make sure that's exactly what you write to keep things clear and straightforward.
• Start your resume with a headline  to emphasize your main skills and experiences, a great strategy for standing out in the administrative field.
• Include a professional email address , and if your LinkedIn profile  is current, add the link.
• To comply with US resume standards  and prevent biases, don’t include a photo of yourself .

File format

• Name your resume file  clearly, like "NoahColeman_AdministrativeAssistant.pdf," to ensure it’s easy for recruiters to locate.
• Save your resume as a PDF  unless the job posting requests a different format. PDFs maintain formatting and are easily parsed by ATS .

If you already have a resume, you can check how it will be parsed by an ATS using our free AI-powered resume checker .

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Now, let's dive into one of the key sections of an administrative assistant resume—your work experience.

How to write your administrative assistant resume experience

Showcasing your professional background on an administrative assistant's resume is essential, as it highlights your real-world skills, builds credibility, and emphasizes your office management experience. It gives potential employers a clear picture of your proficiency in handling real-world administrative tasks. Focus on your key accomplishments, backing them up with measurable results, such as boosting office efficiency, streamlining processes, or improving communication.

Keep your resume clear and well-structured by using bullet points and listing your experience in reverse chronological order. Most importantly, customize your resume to align with the job requirements, demonstrating to the recruiter that you're the perfect fit for the role.

The right way to tailor your administrative assistant resume to the job description

When you tailor your resume to match the job description , you’re making sure your best qualifications stand out. This can really help you catch the hiring manager's eye. By zeroing in on the skills and experiences the employer values, you make it clear why you'd be a perfect match for the job. This is what’s called a targeted resume.

Here are some tips for creating a targeted resume :

• Carefully read the job description and incorporate the required skills and qualifications into your resume.
• Point out parts of your previous jobs that align with the job’s needs, such as expertise in scheduling, office management, or administrative software.
• Provide measurable results to demonstrate the impact of your work, like "improved office efficiency by 15%."
• Emphasize job titles and duties that closely match the position you're applying for, even if it means focusing on specific aspects of your past roles.

Here's an administrative assistant job offer we'll use to tailor our work experience section.

Role Responsibilities

• Maintains calendars; makes travel arrangements, schedules routine meetings, and completes expense reports for senior leaders
• Organizes meetings and visits (agenda, reservations, logistics), ensuring appropriate collection, generation, compilation and distribution of meeting materials
• Orders office supplies and arranges procurement of other departmental requirements. May manage relationships with vendors or service providers
• Creates, edits, and formats written material such as presentations, spreadsheets, and documents
• Develops and provides training on Pfizer’s administrative procedures and processes
• Competent in the use of business technologies required for the efficient conduct of meetings, including scheduling and running of teleconferences, videoconferences and face to face meetings
• Skilled in more advanced Business Technology tools and tasks such as developing and customizing Microsoft Office templates, maintaining departmental intranet sites, generating, analyzing and reporting survey money data
• Assists managers with coordinating interviews and logistics as needed.
• Manages logistical onboarding and offboarding for onsite and regional staff including contractors (e.g. systems and equipment)
• Maintains departmental online storage folders and distribution lists
• Actively administrates all assigned projects, implementing innovative alternatives to ensure achievement of desired outcomes. Provides advice and guidance to other administrative staff

Basic Qualifications

• High School diploma required
• Minimum 5 years administrative experience
• Excellent verbal and written communication skills. Highly proficient command of English language, grammar and basic applied business math are required

Preferred Qualifications

• Associate or bachelor’s degree preferred

Physical/Mental Requirements

• Demonstrated working knowledge and skills regarding general administrative functions: telephone, e-mail etiquette, MS Office, internet, expense reporting, travel arrangement, supply/equipment ordering
• Working knowledge and experience in supporting R&D executives and teams preferred
• Exemplary time management and prioritization skills. Ability to multitask in fast paced dynamic environment while demonstrating resourceful positive attitude and superior work ethic
• Strong sense of urgency and efficiency in completing work. Demonstrated ability to complete complex assignments independently, with high quality and speed, and superior problem-solving skills
• Ability to handle sensitive and confidential matters discretely and ensure confidentiality is maintained

Here's how we aligned this section with the role requirements.

• • Maintained calendars, schedules meetings, and arranges travel, reducing scheduling conflicts by 20%.
• • Organized meetings and events, improving efficiency by 15%.
• • Managed office supplies and vendor relationships, cutting costs by 10%.
• • Prepared presentations, spreadsheets, and documents, enhancing communication.
• • Developed training materials, boosting team efficiency by 25%.
• • Handled teleconferences and videoconferences, reducing setup time by 30%.

This resume addresses the job ad's key points by:

• Featuring comprehensive support for senior leaders, demonstrating strong organizational and administrative skills.
• Emphasizing event and meeting organization, resulting in a 15% increase in efficiency.
• Proving impact with metrics, such as reducing supply costs by 10% and improving team efficiency by 25%.
• Covering essential skills: managing calendars, arranging travel, preparing presentations, and handling teleconferences.
• Suggesting strong vendor management and cost-saving measures, key for maintaining budget efficiency and operational effectiveness.

Each bullet point should begin with an action verb and focus on results. This makes your contributions clear and impactful, particularly in administrative roles. We'll explore why this is a key part of your resume in the upcoming section.

How to quantify your experience on a resume

Adding numbers and results to your resume  is key because they show solid evidence of your success.

Focus on things like percentages, cost savings, or time saved, especially in areas like office management, travel planning, or resource use. This way, you’re quantifying your contributions and making your resume more compelling. For example:

• Saved 20% on office supplies by negotiating better deals with vendors.
• Reduced meeting preparation time by 30% through implementing a new scheduling system.
• Increased team productivity by 25% by streamlining administrative processes.
• Cut travel costs by 15% by organizing more efficient travel itineraries.
• Improved document retrieval speed by 40% by reorganizing the filing system.

No experience as an administrative assistant? You can still improve your resume. Learn how below.

How do I write an administrative assistant resume with no experience

Many administrative assistant positions only require a GED  or a high school diploma . However, the industry is becoming more competitive, so furthering your education can have significant benefits.

The role of an administrative assistant is expanding to include duties like writing website copy, managing social media, and even representing the boss in meetings. If you lack experience but still want to become an administrative assistant, consider the following steps:

To write an administrative assistant resume with no experience , focus on the following tips:

• Take courses in accounting, bookkeeping, or communication to develop your skills.
• Pursue a certificate program to learn valuable administrative skills.
• Consider further education, such as an associate or bachelor's degree, to qualify for higher-paying and more specialized roles.
• Network by interning , working as a receptionist, or doing temporary work  to make connections in the field.
• Opt for a functional resume format  to shine a light on your skills and educational achievements.
• Highlight technical skills  and familiarity with office software like Microsoft Office or Google Workspace.
• Emphasize transferable skills  gained from summer jobs or internships, such as organization or data entry.
• Mention any practical experience with administrative tasks, like scheduling or managing correspondence.

Resume objective for entry-level administrative assistants

For an entry-level administrative assistant resume, an objective statement is essential as it prioritizes your career ambitions and passion for starting in the field, even if your experience is limited.

To create a strong objective statement:

• State your career objectives or the specific administrative role you're targeting.
• Tailor it to the position and company, incorporating keywords from the job description to demonstrate that you align with their requirements.
• Emphasize key skills or qualifications to reassure hiring managers that you're a good match for the role.
• Explain how your abilities can benefit the company and contribute to its success.

Now, let’s look at an example of a successful objective statement :

Now that we've gone through your job history, let's dive into your skills as an administrative assistant.

How to list your hard and soft skills on your resume

It’s important to include both soft and hard skills in your administrative assistant application. Having a dedicated skills section on your resume  shows your technical expertise as well as your ability to work with others.

Here’s what to consider:

• Hard skills  refer to your technical capabilities acquired through training and experience, such as proficiency in office software, schedule management, and event coordination.
• Soft skills  reflect how you interact with people. These include communication, teamwork, and problem-solving skills.

Make sure to feature at least some of these specific skills in your resume:

Best hard skills for your administrative assistant resume

• Microsoft Office Suite proficiency
• Data entry competencies
• Advanced Excel skills
• Database management
• Schedule coordination
• File system management
• Accounting software
• Inventory management
• Budget preparation
• HR software knowledge
• Email management software
• Typing speed
• Experience with QuickBooks
• Records management
• Knowledge of CRM systems
• Presentation preparation
• Experience with Google Workspace
• Customer service software
• Project management tools
• Proficiency in cloud storage systems

HR professionals value interpersonal skills  highly. Incorporate them into other sections of your resume  such as the summary or experience sections, where they can be clearly illustrated and quantified. For example, you might highlight problem-solving skills with a statement like: "Resolved scheduling conflicts, enhancing overall office productivity by 15%."

Best soft skills for your administrative assistant resume

• Excellent communication
• Problem-solving abilities
• Organizational skills
• Time management
• Attention to detail
• Flexibility
• Ability to work under pressure
• Negotiation
• Confidentiality
• Customer service
• Multitasking
• Proactivity
• Dependability
• Conflict resolution

We've covered the important skills for an administrative assistant, so now let's look at certifications and education. These are great for spotlighting your commitment and industry knowledge.

How to list your certifications and education on your resume

When listing your education on your resume , be sure to emphasize the important administrative and technical skills you’ve gained. Tailor this section to match the job description , just like you do with your work history. Employers will look at it to make sure your education lines up with the skills you’re showcasing.

Important elements to include in your education section:

• Degree and field of study
• Name of the university
• Date of graduation
• Relevant courses
• Awards and honors

Here’s an example tailored to the job description you’re aiming for.

• • Completed coursework in Organizational Management, Communication, and Office Administration.
• • Graduated with honors and served as Vice President of the Administrative Club.

The administrative assistant education example stands out because it:

• Shows a Bachelor's Degree in Business Administration, which is perfect for this role.
• Includes all the details: degree, school, location, and dates.
• Displays relevant courses and activities, like Organizational Management and being Vice President of the Administrative Club.
• Mentions honors and proves academic excellence.

You can enhance this resume for administrative assistants by including a certifications section . Although not every AA role requires specific certifications, having them can elevate your credentials and open up more career opportunities.

Best certifications for your administrative assistant resume

• Certified Administrative Professional (CAP)
• Microsoft Office Specialist (MOS)
• Professional Administrative Certification of Excellence (PACE)
• Certified Executive Assistant (CEA)
• Google Workspace Certification

Education is set, so let's focus on your top administrative assistant strengths in a summary.

How to write your administrative assistant resume summary

The summary section  of an administrative assistant’s resume provides a quick but powerful overview of your career wins. Its goal is to grab the attention of hiring managers by focusing on the most important parts of your professional experience.

Here are some tips to make your resume summary stand out:

• Mention how many years you’ve worked in administrative support to showcase your experience.
• Display key skills for the job, like office management, scheduling, or communication.
• Utilize numbers to show the impact of your achievements and contributions.
• Tailor your summary to reflect the job description, making it clear why you’re an ideal fit for the role.

Check out this great example.

This summary is a great example because it shines a light on important administrative experience and accomplishments, showing the candidate’s impact in their past jobs. It combines strong action verbs and measurable results to emphasize the candidate’s proactive nature and success.

Take this approach to build a resume that grabs attention. Enhance your resume with Enhancv’s builder  to tailor your content and layout effortlessly.

Additional sections for an administrative assistant resume

Adding optional sections to your administrative assistant resume can give a fuller picture of your skills and personality, making you more attractive to potential employers. These sections can highlight your additional experiences and qualities. Here are some ideas:

• Volunteer work  and community involvement:  Features your dedication to community service and your support for various causes, reflecting strong ethical values.
• Passions: Adding hobbies and interests  can showcase your personality and interests outside of work, such as reading, hiking, or cooking, giving employers a sense of your well-rounded character.
• Professional memberships : Indicates your active participation in the administrative field and commitment to ongoing professional development, like memberships in groups such as the International Association of Administrative Professionals.
• Language skills : Including any additional languages you speak can underscore your ability to work with a diverse range of clients or in multicultural environments, which is especially valuable for companies with international operations.

Follow this guide's resume tips  to create an outstanding administrative assistant resume. Demonstrate your skills, experiences, and unique characteristics to engage hiring managers and advance in your administrative career.

Administrative Assistant resume examples

Explore additional administrative assistant resume samples and guides and see what works for your level of experience or role.

• The role of a Construction Administrative Assistant emerged from the construction sector. Therefore, trends in construction tend to influence the role and duties of a Construction Administrative Assistant.
• Familiarity with construction-related practices and terminologies is crucial. Knowledge of building regulations, safety codes, protocol management are valuable assets in this role. Make sure to highlight such skills on your resume to successfully navigate the application process.
• Focus on administrative tasks that have impacted construction projects. Many Construction Administrative Assistants come from administrative backgrounds. Therefore, emphasizing your administrative skills and the positive impacts made on construction projects or organizations can help.
• Avoid merely listing administrative skills. Try to demonstrate how these skills contributed to successful project results or company achievements. For instance, 'improved project timeline by…' or 'increased team efficiency through…' Follow the format 'skill, action, results'.

Many Dental Administrative Assistant roles have roots in dental healthcare, which has influenced their requirements and responsibilities. To apply for a Dental Administrative Assistant role successfully, consider the following suggestions:

• Expertise with dental line practices is essential. Having knowledge of dental terms, patient record management, handling appointments are important in this position. Highlight these skills during the application process.
• Pay attention to the healthcare experience that affects the dental organization. Administrative skills, when applied in a dental environment, can bring forth noticeable improvements. Make sure to reflect this in your resume.
• Avoid just listing your skills. Show how those skills have been useful in achieving results in a dental setup, like 'enhanced patient satisfaction by...', 'improved administrative procedures which led to …'. Following the 'skill, action, results' format would be advantageous.

A strong Human Resources department is crucial to all businesses, which is why a role like HR Administrative Assistant is so important. Here are some tips for when you apply:

• Understanding of HR practices and policies is key. Ability to handle employee records, manage recruitment logistics and assist in HR activities is critical. Incorporate such skills in your resume to enhance its effectiveness.
• Emphasize the HR and administrative background that contributes to company culture. Most HR Administrative Assistants have a background in HR or Admin. Make this your strength by highlighting in your resume how you have made a positive impact on an HR department and to the company as a whole.
• Move beyond simply listing HR skills. Showcase how they have led to improvements within the HR function. For example: 'improved recruiting process by...', 'Enhanced employee engagement through...'. Remember that a 'skill, action, results' approach works well here.

The Medical Administrative Assistant role is a crucial part of any healthcare system. To boost your chances when applying, consider the following tips:

• Knowledge of medical administrative practices is required. Skills such as handling patient records, coordinating appointments, and managing billing can set you apart. Highlight such skills in your resume to enhance its effectiveness.
• Focus on the medical experience that affects a healthcare system. A substantial number of Medical Administrative Assistants come from healthcare backgrounds. Show this in your resume by emphasizing your medical experiences and achievements.
• Instead of merely enumerating your skills, illustrate how they contributed to improved healthcare practices and patient satisfaction, like 'streamlined patient intake process by...', 'improved patient appointment system by...'. Adhere to the 'skill, action, results' approach for positive outcomes.

The Executive Administrative Assistant role heavily counts on your organizational and communication skills.

It's crucial to emphasize your experience with various communication tools and administrative software, presenting how they boosted your efficiency.

Detail your project coordination experience and how it enhanced the executive's productivity. Use concrete numbers whenever possible to highlight the impact.

Demonstrate your problem-solving skills, showing how you successfully mitigated crises or proactively prevented issues from arising.

Showcase your time management skills, emphasizing their role in successfully managing the executive's complex schedule.

Indicate soft skills like adaptability and diplomacy, translating these into tangible results in the organization.

Looking to build your own Administrative Assistant resume?

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Top 20 Administrative Assistant Resume Summary Examples you can Apply

If you are writing a resume or CV for the role of an administrative assistant in an organization, your summary statement can significantly determine if your application will be considered for interview or not.

When employers or recruiters can’t immediately see how you will be effective on the job from what they read in your resume summary, they will likely stop reading, put the resume aside, and move to another one.

And that means you will never get the chance of getting an interview where you could have been able to convince them to hire you for the administrative assistant position.

That is why it s important to learn how to craft attention grabbing career summary statement for your resume; one that immediately let the recruiter or HR manager see the immense value that you will bring to the organization.

How to Write a Good Resume Summary for Administrative Assistant Positions

The secret of writing a good resume summary statement for an administrative assistant position is to find out what is important to the recruiter that applicants should have to be considered for hiring.

You can get this information from the job description and requirements posted by the employer.

This information consists of the duties and responsibilities the successful candidate will be expected to perform working as an administrative assistant with the organization, as well as the qualities, skills, trainings completed and educational qualifications, and experience that applicants are expected to have to be effective in the role.

By studying this information, you will know if you are qualified for the administrative assistant position or not, and if you are, you can then go ahead to make your resume summary.

So, how do you make your summary irresistible to the hirer?

Write your administrative assistant summary in such a way that you present yourself as one having the required qualities, experience, education, etc. to succeed on the job.

You can highlight a few of your qualities, skills, experience, etc. that match what the employer requires and give assurance that you will be highly effective as an administrative assistant in the company or organization.

To help you learn how to craft great summaries for your administrative assistant resume, here are some good examples you can work with:

Best 20 Administrative Assistant Resume Summary Samples you can Use

1. Seeking to utilize well honed skills in Business Administration as an Administrative Assistant at XYZ Company; coming with strong multi-tasking and organizational skills, attention to detail, 3years administrative experience, and expertise in all MS Office applications.

2. Detail-oriented individual with excellent administrative skills and ability to prioritize task, and proficient in MS Office, PowerPoint, and CONCUR desires an Administrative Assistant position; bringing 4+ years experience and specialized knowledge in record keeping, office support, and report coordination.

3. Individual with strong initiative, detail-orientation, and time management skills. Seeking for an Administrative Assistant position in a fast-paced and challenging environment; offering proven customer service skills and ability to execute all tasks with high level of accuracy, discretion, and professionalism.

4. Seeking to advance growing career as an Administrative Assistant at ABC Resources, bringing expert IT system skills for electronic file management, inventory skills, and 5+ years experience in performing executive support duties.

5. Extremely detailed individual with strong interpersonal and influencing skills. Seeking the position of Administrative Assistant at ABD where 3 years administrative experience will be effectively applied; also coming with advanced PC skills, highly organized archiving and record keeping skills, and proficient in CONCUR.

6. Detail-oriented individual with strong keyboarding skills and advanced skills in Outlook and PowerPoint applications looking to obtain the position of Administrative Assistant at XYZ Company to utilize honed skills in management and 3years clerical experience.

7. Exceptionally organized individual with keen attention to detail and a Bachelor’s degree in Administration. Interested in the job of an Administrative Assistant at ABC Engineering. Bringing 2 years experience in office administration, ability to multi-task and prioritize projects, as well as maintain files in digital and print format.

8. Experienced individual with strong interpersonal, influencing, and time management skills. Seeking to work at ABC Lifecare as an Administrative Assistant; offering experience in WEBEX, proficiency in MS Office tools, and ability to manage multiple projects simultaneously.

9. Exceptionally talented individual with strong knowledge of modern office practices and ability to maintain accuracy when dealing with high volume repetitive task, and GED interested in the position of Administrative Assistant at XYZ Life; bringing 5+ years clerical experience to ensure smooth office operations for the organization.

10. Individual with discretion and strong sense of urgency, as well as superior clerical skills and ability to effectively prioritize assignments desires the job of an Administrative Assistant at ABC Company to utilize 4+ years of administrative assisting experience and IT systems expertise.

11. Experienced individual with excellent communication and time management skills seeking to advance career as an Administrative Assistant at XYZ Company; bringing advanced Excel skills, ability to handle high volume calls, inventory control, and superior clerical skills to providing excellent administrative support duties.

12. Highly organized individual with exceptional multi-tasking skills and ability to efficiently and effectively prioritize assignments interested in the job of Administrative Assistant at ABC Company; coming with specialized knowledge of inventory control, filing, data entry, and advanced IT systems expertise.

13. Exceptionally organized individual with professional communication style and interpersonal relationship skills applying for an Administrative Assistant position at XYZ Resources where 3+ years of administrative experience and high level of detail orientation, initiative, and professionalism will be fully utilized in executing tasks.

14. Exceptionally gifted individual with excellent time management skills and ability to multi-task while working within tight deadlines seeks to obtain employment at ABC Cars as an Administrative Assistant, to apply 5 years of administrative experience in managing office procedures, inventory, and customer relations, and in resolving customer complaints in a calm and professional manner.

15. Professional communicator with high level of initiative and a strong work ethic. Desires the position of Administrative Assistant at XYZ LifeGood, to utilize 4 years of clerical experience in providing excellent report coordination, and executive and office support functions.

16. Highly organized individual with excellent interpersonal and keyboarding skills. Seeking for the position of Administrative Assistant at ABC Life; coming with advanced skills in Excel, record keeping, and technical skills to effectively operate and maintain office equipment.

17. Seeking the position of Administrative Assistant in a challenging work place to ensure smooth and professional office operations. Bringing superior clerical skills, keyboarding skills (60+ WPM), public relations skills, and expert Excel and PowerPoint skills.

18. Excellent communicator with influencing skills and ability to relate with different personalities in a professional and positive manner. Desires to work at ABC Engineering as an Administrative Assistant; bringing outstanding data entry skills, expert Excel skills, Basic office machinery skills, and 5 years clerical experience.

19. Extremely organized individual with strong PC skills and multi-tasking abilities. Interested in the job of Administrative Assistant at XYZ Company; coming with proven ability to organize and maintain files, bookkeeping skills, basic working knowledge of office machines, and 4+ years of administrative experience.

20. Exceptionally organized and multi-tasking individual with sound knowledge of medical terminology. Hopeful for an Administrative Assistant position at ABC Resources; offering proven ability to take initiative, professional IT skills, and ability to perform executive support duties, in addition to honed skills in Business Management.

Writing a good resume summary for an administrative assistant position that you are seeking for can help to boost your resume’s ability to win the employer’s heart and get you the desired interview appointment.

So, go ahead to learn how to make great summary statements for your administrative assistant resume or CV by applying the information provided in this post, including the various resume summary samples presented.

Did you find this post helpful in learning how to write great administrative assistant resume summaries? Please, share your thought in the box below. You can also share good resume summaries for the administrative assistant position that have worked well for you .

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12 Entry-Level Administrative Assistant Resume Summary Examples

Navigating the world of job hunting can be challenging, especially when you’re starting your career. As an entry-level administrative assistant, your resume is one of the first opportunities to make a strong impression on a potential employer.

This page provides 12 example summaries for your resume to help you show off your skills and potential. Use these examples to help craft a great resume summary that stands out to those looking to hire someone just like you!

Administrative Assistant Resume Summary Examples With No Experience

1. Highly organized and detail-oriented administrative professional with a strong work ethic and a passion for providing outstanding support. Proficient in managing calendars, coordinating meetings, and handling administrative tasks efficiently. Seeking an opportunity to contribute to a dynamic organization and grow professionally in an administrative role.

2. Motivated and proactive administrative assistant with exceptional communication and organizational skills. Proficient in data entry, file management, and providing exceptional customer service. A fast learner who is eager to contribute to a team-oriented environment and take on new responsibilities.

3. Dedicated administrative assistant with strong problem-solving abilities and a positive attitude. Excellent time management and multitasking skills, with the ability to prioritize tasks and meet deadlines. Committed to delivering high-quality administrative support to enhance operational efficiency.

4. Detail-oriented administrative professional with a strong commitment to accuracy and efficiency. Proficient in managing correspondence, scheduling appointments, and maintaining organized filing systems. A proactive team player with excellent communication skills, eager to contribute to the success of a motivated and dynamic organization.

5. Highly organized and resourceful administrative assistant with a strong ability to handle multiple tasks and prioritize effectively. Skilled in utilizing office software and proficient in managing calendars, coordinating travel arrangements, and providing administrative support. Seeking an opportunity to apply my strong organizational and problem-solving abilities in a challenging administrative role.

6. Results-driven administrative assistant with a demonstrated ability to handle high-volume workloads and meet tight deadlines. Detail-oriented and proactive, with a strong focus on providing exceptional customer service. A quick learner who thrives in fast-paced environments and is eager to contribute to a productive and collaborative team.

7. Professional and enthusiastic administrative assistant with excellent organizational and communication skills. Proficient in managing calendars, coordinating meetings, and assisting with general administrative tasks. A detail-oriented problem solver who thrives in a fast-paced environment and is eager to contribute to a productive team.

8. Diligent administrative assistant with a strong attention to detail and a commitment to delivering high-quality work. Skilled in time management, document management, and maintaining confidentiality. A proactive team player who is eager to learn and grow in an administrative role.

9. Highly motivated administrative professional with strong interpersonal skills and the ability to work well under pressure. Proficient in utilizing office software, managing databases, and providing exceptional customer service. A reliable and adaptable individual who is dedicated to supporting the smooth operation of the office.

10. Detail-oriented administrative professional with exceptional organizational skills and a strong ability to handle multiple tasks simultaneously. Proficient in managing calendars, scheduling appointments, and coordinating meetings. A self-motivated individual with excellent communication skills and a strong commitment to providing outstanding administrative support.

11. Eager and dedicated administrative assistant with a proactive mindset and a passion for efficiency. Proficient in handling correspondence, managing files, and maintaining confidentiality. A fast learner who takes initiative and seeks opportunities to contribute to a collaborative team environment.

12. Highly organized and reliable administrative assistant with a proven track record of effectively managing administrative workflows and supporting operational processes. Skilled in utilizing office software, prioritizing tasks, and providing excellent customer service. A resourceful individual who thrives in a dynamic work environment and is eager to contribute to the success of a team.

• Top 20 Entry-Level Office Assistant Resume Objective Examples
• Top 10 Administrative Assistant Resume Summary Examples
• 5 Senior Administrative Assistant Resume Summary Examples
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15 Administrative Assistant Resume Examples - Here's What Works In 2024

Your resume is key to landing an interview in today’s competitive job market. in order to make your resume appealing, you’ll want to tailor your resume to the specific job by using relevant keywords, action verbs, and skills. here are five templates that will get you started on your resume for an administrative assistant position in 2023..

Administrative assistants are the backbone of the office. They act as liaisons and points of contacts between internal teams and with external teams as needed. Responsibilities include scheduling meetings, managing calendars, ordering office supplies, answering phone calls, taking notes, and supporting management and the team as needed. Administrative assistants help to keep the department organized and running smoothly overall. There are various types of administrative assistants as well, ranging from departmental support to support for executives and other leadership. They vary in salary, responsibilities, and required experience. The role may range from requiring one year of experience or more. Since administrative assistants are typically responsible for clerical tasks, decision-making, preparing reports and documents, you will want to showcase your communication, collaboration, and time management skills. Examples include improving efficiency in the department and ways that you maximized productivity by streamlining processes. Now, let’s dive into what successful administrative assistant resume templates look like in 2023. We’ll examine five different examples of different administrative assistant roles to showcase the various positions and offer a strong place to start with your resume. After, we’ll go over a list of strong action verbs to emphasize your work experience and a list of the most common skills that recruiters are looking for in administrative assistants.

Administrative Assistant Resume Templates

Jump to a template:

• Administrative Assistant
• Senior Administrative Assistant
• Executive Administrative Assistant
• Entry Level Administrative Assistant
• Sales Administrative Assistant
• Legal Administrative Assistant
• Office Administrative Assistant
• Medical Administrative Assistant
• Experienced Administrative Assistant

Jump to a resource:

• Keywords for Administrative Assistant Resumes

Administrative Assistant Resume Tips

• Action Verbs to Use
• Bullet Points on Administrative Assistant Resumes
• Related Administrative Resumes

Get advice on each section of your resume:

Template 1 of 15: Administrative Assistant Resume Example

An administrative assistant is a professional who helps organize, optimize, and execute day-to-day business tasks. Administrative assistants help a company ensure their administrative business practices are organized and efficient. As an administrative assistant, you may be responsible for tasks such as filing, faxing, organizing and cataloging invoices, purchasing office products, monitoring and organizing databases, and more. To become an administrative assistant, you will need superb attention to detail and organizational skills. For this role, hiring managers will typically look for someone with a minimum of an associate's degree in a related field, though a bachelor's degree can help you stand out. More importantly, hiring managers will look for a candidate with prior experience in organizational support roles, such as experience as an office coordinator. Ideal candidates for this position will be organized, efficient, and great multi-taskers.

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Tips to help you write your Administrative Assistant resume in 2024

   showcase your ability to successfully manage and organize documents.

The organization and preservation of important documents usually falls on the administrative assistant. As such, it’s important to showcase your ability to keep track of documentation effectively. Since documents can be stored physically or digitally, it’s a plus if you can showcase any database tools you have used to optimize a company’s filing procedures.

   Consider obtaining certifications related to the role of administrative assistant

There are certifications you can earn to show your knowledge when it comes to administrative work. The CAP (certified administrative professional) credential will look great on a resume for this role and show hiring managers you have the skills needed to succeed.

Skills you can include on your Administrative Assistant resume

Template 2 of 15: administrative assistant resume example.

As an experienced administrative assistant with years of professional work history, you’ll want to primarily highlight your previous administrative work at companies. This administrative assistant resume template emphasizes strong experience supporting various groups and teams with specific and measurable numbers of accomplishments in the role. You should also supplement your experience with education and skills to create a complete picture to your potential employer.

   Detail your professional experience in administrative support

If you have as much work history experience in related administrative roles, you’ll want to make sure you use lots of detail about your achievements with specific numbers. Good examples that this template uses are “established workflow processes, monitored daily productivity, and implemented modifications to improve personnel efficiency by 15%” and “registered and withdrew 50+ students annually.”

   Longevity of relevant administrative roles in work history

Recruiters prioritize candidates not only with relevant experience, but also longevity in previous positions which shows commitment. Sourcing, interviewing, and onboarding requires time and money. Recruiters don’t want to pass along candidates who’ll stay for a short time and have to start the cycle over again. Do your best to mention relevant roles to an administrative assistant on your resume.

Template 3 of 15: Senior Administrative Assistant Resume Example

A senior administrative assistant is a position that highlights your extensive experience supporting higher management and overseeing other employees in the department. Since you’ll have plenty of experience to share, you’ll want to detail your accomplishments with specific numbers and highlight your transferable skills from previous roles. This template will show you how to combine both to create a lasting impression on the recruiter.

Tips to help you write your Senior Administrative Assistant resume in 2024

   highlights training and leadership experience, which are transferrable skills key to administrative assistant roles.

Since this role is a senior position, you’ll be expected to train new employees per the company’s needs and support senior management. This resume template uses examples like “managed administrative staff of 15 personnel,” “hired, trained, and managed over 355 part-time workers per year,” and “supported Senior Vice President of Manufacturing.” Make sure to emphasize your relevant senior experience.

   Relevant administrative assistant certifications in education section

Besides just your education, you’ll want to spotlight any relevant certifications that you have to demonstrate your fluency in this role. This senior administrative assistant resume template uses the example of Administrative Assistant Certificate Series from the Growthsi Business School. Additional certificates show your dedication to additional training for the position.

Skills you can include on your Senior Administrative Assistant resume

Template 4 of 15: executive administrative assistant resume example.

The executive administrative assistant is someone who provides high-level, tailored administrative support for the executives within a company. They will often be assigned to a group of executives, and help these leaders organize and optimize their daily efficiency. As an executive administrative assistant, you may assist executives in planning travel, booking meetings, answering incoming calls, planning events, overseeing office operations, and more. To become an executive administrative assistant, you will need to demonstrate prior excellence in administrative roles. Most hiring managers will look for someone with a minimum of an associate’s degree in a related field. Moreover, because this role handles high-level administrative duties, the ideal candidate will have 2-5 years of experience in related roles like as an administrative assistant or office manager. Superb candidates for this role will showcase organizational excellence, as well as a professional attitude and great time management skills.

Tips to help you write your Executive Administrative Assistant resume in 2024

   highlight your experience planning and scheduling travel.

Executive administrative assistants are responsible for managing the executive schedule, and this includes creating travel plans. As such, any experience you have booking and organizing travel for others should be detailed on your resume.

   Showcase your time management skills

Executive administrative assistants must juggle leader’s scheduling conflicts with grace and creativity. It’s important to demonstrate on your resume how you have used your time management skills to effectively organize schedules in the past.

Skills you can include on your Executive Administrative Assistant resume

Template 5 of 15: executive administrative assistant resume example.

An executive administrative assistant manages all clerical tasks for executive managers. This includes welcoming guests, and handling communication between stakeholders, clients, and partners. Additionally, an executive administrative assistant often performs basic bookkeeping duties, so this is another skill you might want to highlight in your resume. Other responsibilities include preparing documents, negotiating with vendors, managing corporate inventory, reviewing incoming documents, etc. This is a role that requires attention to detail and strong communication skills.

   Demonstrate your time management skills on your resume by using accomplishments.

Executive administrative assistants often work under pressure. They need to meet tight deadlines and make sure everyone on the clerical team is on top of everything. That’s why having time management skills is essential for this role. If you want to demonstrate this in your resume, you should use accomplishments and mention projects that you coordinated effectively and on time.

   Showcase your communication skills on your resume.

Since communication is essential in this role, this is exactly what you want to reflect on your resume. Rather than just saying you have excellent communication skills, use the appropriate vocabulary and structure on your resume, such as strong action verbs like "Communicated", "Directed" or "Influenced". If you've worked with senior execs or CEOs, it's worth mentioning things like "Presented to senior stakeholders..." on your resume.

Template 6 of 15: Executive Administrative Assistant Resume Example

An executive assistant works closely with a high-level executive or a small group of high-level executives in overseeing projects and anticipating business needs. On the other hand, an executive administrative assistant tends to focus more on task management and administrative duties, such as calendar scheduling, data entry, and handling calls. In your executive administrative assistant resume, make sure to highlight your experience and relevant skills accordingly.

   Highlight relevant executive administrative skills

When writing your executive administrative assistant resume, make sure to demonstrate your proven ability to carry out administrative tasks. You should highlight relevant skills you have in these capacities, and include skills that pertain to the job description. This candidate includes a list of administrative capacities in their skills section, such as Calendar Management, Travel Arrangements, and Organization Skills, and expands upon them in their work experience.

   Use strong action verbs and numeric metrics to describe your administrative accomplishments/responsibilities

In your work experience section, make sure to use strong action verbs and to quantify your positive impact to the company. Executive administrative assistants should be experts at performing administrative duties, especially in areas of facilitating smooth operation and in catalyzing productivity. Use words such as “streamlined”, “orchestrated”, or “facilitated” to describe your contributions, and make sure to accompany them with tangible quantitative metrics.

Template 7 of 15: Executive Administrative Assistant Resume Example

As an executive administrative assistant, you will be supporting one or multiple executives in the company. A high-level of discretion and anticipation of what your executives need is a must. To tailor a resume for this position, you’ll want to focus on your experience supporting previous executives and how you resolved pain points for them.

   Quantify your administrative accomplishments in the office

In this role, you’ll have familiarity with streamlining and implementing processes. This resume uses great examples like “reduced cell phone expenses, resulting in savings of $5,000+” and “organized new office and designed systems to maximize office function efficiency by 30%.” Make sure to showcase what you did to make the office better for the team. Numbers talk!

   Show promotions in your work history

This template demonstrates a promotion from an administrative assistant to an executive assistant. Growth shows that your previous company was impressed with your work and trusted you with more responsibilities, like supporting five executives. You should also highlight why you were promoted. If you took on additional work, became a mentor to others, or more, make sure to share it.

Template 8 of 15: Entry Level Administrative Assistant Resume Example

As an entry-level administrative assistant, you will be able to get your feet wet in the world of operations and business management. Entry-level administrative assistants will quickly learn how to monitor and optimize day-to-day business practices. They may be responsible for cataloging paperwork, ensuring office facilities are in working order, answering general phone calls, providing support with training and onboarding, and more. To land this role, you will need to show a strong interest in administrative work and superb organizational skills. Hiring managers will look for someone with a minimum of an associate’s degree in a related field. Since this is an entry-level role, a lengthy resume is not necessary. However, you should showcase work you’ve done at past jobs, internships, or in volunteer roles that required organizational skills, time management, and/or great people skills.

Tips to help you write your Entry Level Administrative Assistant resume in 2024

   highlight relevant coursework you have completed.

Given that this is an entry-level role, it’s a perfect opportunity for a recent graduate. To bolster your resume, be sure to highlight any projects or research you’ve completed relating to business efficiency, human resources, or operations, and what you learned from the coursework.

   Obtain certifications to strengthen your resume

Certifications can help entry-level applicants stand out. There are many certifications that relate to administrative work, including the CAP (certified administrative professional) or the certified professional secretary credential. These courses can often be found online and adding these credentials to your resume can showcase your knowledge in the field.

Skills you can include on your Entry Level Administrative Assistant resume

Template 9 of 15: entry level administrative assistant resume example.

Just like senior and executive-level administrative assistants, there are also entry-levels administrative assistant positions out there. Don’t worry if you don’t have administrative assistant work experience or if you’re looking to change careers — you should use your education and other related administrative experience to supplement it. You should also highlight relevant skills that are transferable to showcase previous experience with them in different environments.

   Use of strong action verbs related to administrative duties

Action verbs are important tools and phrasing is everything. Your resume should have powerful action verbs to bolster your accomplishments. Some excellent examples of action verbs in this resume template are “directed,” “oversaw,” “generated,” and “drafted.” We’ll also go into more detail about action verbs down below for more ideas.

   Transferable administrative skills from previous roles

You typically want to emphasize technical skills but that can be difficult for an administrative assistant position compared to a role like a project manager. In this resume, skills such as “customer service, “telephone reception,” and “data entry” are listed. The skills are implied in experience like “answered an average of 35 calls per day by addressing customer inquiries.”

Template 10 of 15: Sales Administrative Assistant Resume Example

A sales administrative assistant is someone who helps a sales team optimize daily business practices relating to sales and marketing. This can be a great opportunity to transition into a sales and/or marketing role for many. Sales administrative assistants will assist with tasks such as answering phone calls to the sales line, planning and organizing meetings, assisting in invoice processing, assisting with proposal writing, and more. To become a sales administrative assistant, you will need a mix of relevant experience in both sales and business administration. Hiring managers will look for someone with a degree in business administration, business operations, or another related field. Moreover, the ideal candidate will have both customer-facing and organizational experience. Prior roles as a sales representative, customer service representative, or administrative assistant will stand out for this role. Overall, a candidate for this role should be a team player, who has strong organizational skills and an eagerness to learn.

Tips to help you write your Sales Administrative Assistant resume in 2024

   highlight any experience you have drafting proposals for prospective customers.

Salespeople with a high workload may rely on their administrative assistant to help with proposal generation. Showcasing any work or educational experience you have with drafting pricing and product proposals can help you stand out for this role.

   Showcase your ability to engage with customers

Unlike many other administrative roles, the sales administrative assistant will help sales teams communicate with customers. In this role you may be responsible for handling incoming questions, concerns, or requests from customers. For this reason, it’s important to highlight any customer-facing experience you have on your resume.

Skills you can include on your Sales Administrative Assistant resume

Template 11 of 15: sales administrative assistant resume example.

Sales are a key function to any business. Without the sales team, the company would probably have a hard time earning revenue for their products or services. As a sales administrative assistant, you’ll want to spotlight your related sales and administrative experience to demonstrate that you can do both. You may not only just support the sales team, but also contribute to sales pitches, presentations, and generating leads as well.

   Focuses on relevant administrative & sales experience

Since this role requires familiarity with selling, make sure to showcase your previous sales experience. This template uses related positions such as sales clerk and sales coordinator. If you’ve worked in retail or similar roles before, mention it with examples like “managed $300,000 monthly sales figures operating at an average of 30% profit margin” and “conducted 50+ sales presentations.”

   Quantify your accomplishments and project results

Sales is all about numbers. This resume template specifically mentions a project of “creat[ing] sales tracking database in Access that decreased overall deficiencies by 20%.” Recruiters want to see hard numbers of how you contributed to increasing sales and generating leads. Emphasize what you did in past roles to show what you could do for your potential employer.

Template 12 of 15: Legal Administrative Assistant Resume Example

Legal administrative assistants support a law firm’s lawyers and paralegals. Some tasks you can expect include drafting legal documents, doing legal research, ensuring the office runs smoothly, handling schedules, speaking with clients, etc. You will be expected to have a strong legal educational background and some experience in the legal field would be highly preferred. The legal industry is also a high-pressure industry so the ability to work under pressure and have a high level of productivity is essential. Take a look at this strong resume sample for the position.

Tips to help you write your Legal Administrative Assistant resume in 2024

   mention a variety of administrative tasks in your experience section..

Above this being a legal position, it is an administrative position. Make sure your experience section shows recruiters the range of administrative tasks that you have experience doing.

   Include administrative positions in other industries.

If you don’t have a lot of experience in the legal field, include any administrative experience you have had in other fields. There is overlap in the tasks and most of the skills are transferable.

Skills you can include on your Legal Administrative Assistant resume

Template 13 of 15: office administrative assistant resume example.

This is an entry-level position where you work to ensure the office runs smoothly. You will be tasked with everyday needs like reception duty, maintaining files, prepping and scheduling meetings, managing calendars, etc. Great communication, a helpful and polite demeanor, and a go-getter attitude will be highly desired for this position. Likewise, any experience in an administrative position will be appreciated. Here is a recruiter-approved resume sample.

Tips to help you write your Office Administrative Assistant resume in 2024

   add an ‘office administrative assistant’ title to your resume to get past ats..

You may not have a lot of experience in this job, so add the job title to ensure you get past any ATS resume filters in place.

   Have a varied technical skills list.

An administrative position requires a varied skill set due to the varied tasks you will need to complete. Ensure the list of your technical skills is equally varied.

Skills you can include on your Office Administrative Assistant resume

Template 14 of 15: medical administrative assistant resume example.

A medical administrative assistant will take charge of the clerical tasks needed in a medical facility. You may have front desk duties, you may maintain patient files, and you may be in charge of assuring the waiting area is in order, among other responsibilities. Important to note, however, is that, unlike a medical assistant, you will not handle patients’ care in any way. Regardless, a background in health or medicine will be highly beneficial to your application and resume.

Tips to help you write your Medical Administrative Assistant resume in 2024

   include medical industry knowledge in your skills section..

There is very specific industry knowledge and very specific tasks you should be able to perform in this field. Knowledge includes things like HIPAA while the tasks include things like insurance billing and healthcare management. Make your skills section very medical-industry-specific.

   Use healthcare keywords in your resume.

Little changes like changing ‘customer’ to ‘patient’ can make a huge difference in showing recruiters that you are experienced in the healthcare industry. Pepper your resume with healthcare keywords as this applicant has done.

Skills you can include on your Medical Administrative Assistant resume

Template 15 of 15: experienced administrative assistant resume example.

As the name suggests, this administrative assistant is not new to the industry and has had some professional experience in the field. Your tasks will be varied as you do your best to assist in whatever day-to-day tasks need to be completed. In this position, you may be working solely for the CEO or certain staff members, or you may be working for the entire office or department. Tasks may range from making travel arrangements to scheduling meetings, to maintaining files. Take a look at this resume sample to get an idea of what yours should entail.

Tips to help you write your Experienced Administrative Assistant resume in 2024

   get relevant certifications..

Show your dedication to the career by gaining administrative certification. This applicant is a certified professional secretary and administrative professional.

   Highlight transferable skills from related positions.

If you have had experience in a related position like a secretary or receptionist positions, include those in your resume and highlight the tasks and skills that an executive administrative assistant would also have. There is a lot of overlap in these positions.

Skills you can include on your Experienced Administrative Assistant resume

We spoke with hiring managers at companies like Amazon, Apple, and Google to find out what they look for in an Administrative Assistant resume. Based on their insights and our research, we've put together these tips to help you create a strong resume that will get you noticed by top employers.

   Highlight your organizational skills

One of the most important skills for an Administrative Assistant is being organized. Showcase your ability to manage multiple tasks, prioritize effectively, and keep things running smoothly.

• Managed calendars, scheduled meetings, and coordinated travel for a team of 10 executives
• Developed and implemented a new filing system that increased efficiency by 20%
• Tracked and ordered office supplies, ensuring the office was always well-stocked and within budget

   Emphasize your communication abilities

Administrative Assistants often serve as the first point of contact for a company, so strong communication skills are essential. Highlight your ability to interact with people at all levels, both verbally and in writing.

• Handled a high volume of incoming calls and emails, consistently providing professional and friendly customer service
• Drafted, edited, and proofread correspondence, reports, and presentations
• Served as a liaison between departments, facilitating clear communication and collaboration

   Showcase your technical proficiency

In today's digital age, Administrative Assistants need to be comfortable with a variety of software programs and tools. Make sure to list your technical skills and experience.

• Proficient in Microsoft Office
• Experienced with computers

Instead, be specific about the programs you know and how you've used them:

• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), with the ability to create complex spreadsheets and dynamic presentations
• Experience with CRM software, including Salesforce and HubSpot, to manage customer data and support sales efforts

   Demonstrate your problem-solving skills

Employers value Administrative Assistants who can think on their feet and find solutions to challenges. Use your resume to showcase times when you've successfully tackled problems or made improvements.

• Identified and resolved issues with the company's invoicing process, resulting in a 15% reduction in late payments
• Implemented a new system for tracking and managing employee time off requests, streamlining the process and saving hours of administrative work each week

   Tailor your resume to the job description

Every company and position is unique, so it's important to customize your resume for each job you apply to. Pay close attention to the skills and experience mentioned in the job description, and make sure to highlight your relevant qualifications.

For example, if a job posting emphasizes the need for strong event planning skills, you might include:

• Planned and coordinated multiple successful corporate events, including annual conferences, product launches, and holiday parties
• Managed all aspects of event planning, from booking venues and vendors to creating schedules and managing budgets

   Use a professional summary

A well-written professional summary at the top of your resume can grab an employer's attention and encourage them to keep reading. Use this space to highlight your most relevant skills and experience.

Highly organized and detail-oriented Administrative Assistant with 5+ years of experience supporting executives in fast-paced environments. Skilled in managing calendars, planning events, and providing exceptional customer service. Proficient in Microsoft Office and experienced with CRM software. Proven ability to prioritize tasks, solve problems, and communicate effectively with all levels of an organization.

Remember to keep your summary concise and tailored to the specific job you're applying for.

Administrative assistants are responsible for maintaining a smooth flow in the office. They coordinate scheduling, support the team and management, take meeting notes, create documentation, answer and direct phone calls, and more. They are fluent in the standard software required for an office environment, while having excellent verbal and written communication skills. A sense of urgency and the ability to prioritize is required for this role, alongside time management in order to complete necessary projects and fulfill daily duties. Now that we’ve reviewed what administrative assistants do, let’s go over some tips on how to make your resume stand out to recruiters in 2022:

   List relevant administrative software you have proficiency in.

When carefully reading the job listing, make sure that you find the relevant hard skills and software that the company wants. Depending on the industry, this could include software like customer relationship management (CRM) software like Salesforce, Quickbooks, and PeopleSoft. Please only mention your proficiency and experience with the software if you have used it in other roles or capacities. It is important not to stretch the truth and make up your experience with the programs, as it could easily cost you the job if found out and you want to make sure you get the training that you need if you land the role.

   Tailor your administrative assistant resume based on the job listing.

Administrative assistants generally have the same types of responsibilities, but they can vary depending on if they are executive administrative assistants or sales administrative assistants as we’ve seen in the resume templates. Make sure that your resume is specialized and fits the criteria for the role. You don’t want to submit a general administrative assistant resume for a sales administrative assistant role, or vice versa. It’s worth having multiple versions of your resume and you can update the verbiage of each job in your work experience to match the specific position. For example, if you led sales presentations in a past role and are applying for a general administrative assistant, you might want to leave that section out and instead focus on how you supported your team and management.

   Specifically detail your administrative experience supporting teams and management.

Since administrative assistants need to support a variety of people in a professional work environment, you’ll want to explicitly explain how you did in past roles. For example, did you manage their calendars, schedules, and order office supplies to make sure the department didn’t run out? Don’t be shy about sharing the position of the person you were supporting if they’re an individual and an executive, such as the Chief Executive Officer or Senior Vice President of a company. People in executive and higher management roles are often busy with packed schedules, so it makes it all the more impressive that you successfully wrangled their calendar and kept them on track.

   Emphasize your transferable skills as an administrative assistant.

Transferable skills are extremely valuable, as many companies in 2022 are looking for the best candidates with experience. Previous experience in an office or other business setting will prove useful, such as coming from roles like a secretary, office assistant, or even something like a recruiter. In these positions, you should have experience with customers, answering the phone, scheduling, calendar management, ordering office supplies, taking notes, and other related skills. You’ll want to take these skills and expand them through your numeric achievements, with examples like “managed 700+ student information in Aspen; updated information every month to ensure 100% accuracy.” This statement demonstrates that you handled a high volume of customer information in specific software, as well as being detail-oriented and thorough.

Writing Your Administrative Assistant Resume: Section By Section

  header, 1. put your name on the first line.

Your name should be the most prominent element in your header, on its own line. Use a larger font size than the rest of your header details.

For example:

• Jane Smith | 123 Main St | [email protected] | 555-123-4567

Combining your name with your other details makes it harder for hiring managers to quickly find your name.

2. Include your phone number and email

Directly below your name, include your phone number and email address. These are the two primary ways employers will contact you.

Use a professional email address, ideally [email protected] . Avoid outdated email domains or unprofessional handles like:

• [email protected]

A professional email will reinforce the competent, detail-oriented image you want to project as an administrative assistant.

3. Add your location, not full address

Include your city and state to let employers know where you're based. For administrative assistant roles, employers typically expect you to be local.

• Chicago, IL
• San Francisco, CA

However, you do not need to include your full mailing address. In fact, for privacy reasons, it's better not to include your exact home address on your resume.

123 Main St, Apt 2B Chicago, IL 12345

The above example provides more personal details than needed. Just your city and state will suffice.

4. Consider including your LinkedIn URL

If you have a strong LinkedIn profile, consider adding the URL to your header. This gives hiring managers another avenue to learn more about you and your professional background.

Use a clean, shortened URL like:

• linkedin.com/in/janesmith

Rather than the default URL with random characters:

• linkedin.com/in/jane-smith-12345a6b7c8d9e0f

A custom URL looks cleaner and takes up less valuable space on your administrative assistant resume.

  Summary

A resume summary for an Administrative Assistant is an optional section that highlights your most relevant skills, experience, and achievements. While a summary is not required, it can be beneficial if you have extensive experience or are making a career change. On the other hand, an objective statement should never be used as it focuses on your goals rather than what you can offer the employer.

When crafting your Administrative Assistant resume summary, focus on showcasing your abilities in areas such as organization, communication, and technical proficiency. Tailor your summary to the specific requirements of the job you are applying for, emphasizing the skills and experience that make you a strong candidate.

To learn how to write an effective resume summary for your Administrative Assistant resume, or figure out if you need one, please read Administrative Assistant Resume Summary Examples , or Administrative Assistant Resume Objective Examples .

1. Highlight your key administrative skills

In your Administrative Assistant resume summary, emphasize the essential skills that make you an effective support professional. Consider the following examples:

• Proficient in managing calendars, scheduling meetings, and coordinating travel arrangements
• Skilled in handling multiple tasks simultaneously while maintaining attention to detail
• Experienced in managing office supplies inventory and maintaining organized filing systems

Avoid generic or overused phrases that do not provide specific information about your abilities:

• Hard-working and dedicated professional
• Team player with a positive attitude

Instead, focus on concrete skills and experiences that demonstrate your value as an Administrative Assistant.

2. Tailor your summary to the job description

To make your Administrative Assistant resume summary more effective, customize it to the specific job you are applying for. Review the job description carefully and identify the key skills and requirements the employer is looking for. Then, incorporate those elements into your summary.

For example, if the job description emphasizes experience with a particular software or database, mention your proficiency with that tool:

Administrative Assistant with 5+ years of experience, skilled in managing multiple projects and proficient in Microsoft Office Suite, including advanced Excel functions. Adept at handling sensitive information and maintaining confidentiality.

By tailoring your summary to the job description, you demonstrate that you have the specific skills and experience the employer is seeking, increasing your chances of securing an interview.

  Experience

Your work experience section is the heart of your resume. It's where you show hiring managers what you've accomplished and how you've used your skills to drive impact. When applying for administrative assistant roles, focus on highlighting experiences that demonstrate your ability to organize, communicate, and support a team. Here are some key tips to make your work experience section stand out:

1. Highlight your organizational skills

Administrative assistants are the glue that holds an office together. They keep everything running smoothly by being highly organized. Showcase experiences where you've demonstrated strong organizational abilities, such as:

• Implemented a new filing system that reduced document retrieval time by 50%
• Managed executive calendar, scheduling over 30 meetings per week while ensuring no conflicts
• Created and maintained databases to track office inventory, reducing waste by 25%

Whenever possible, use metrics to quantify your impact. Numbers jump off the page and really get a hiring manager's attention.

2. Showcase your communication abilities

Excellent communication is a must-have skill for administrative assistants. You're often the first point of contact for clients or customers, and you need to communicate clearly with your team. But don't just say you have "strong communication skills" - prove it with examples:

• Answered phones and responded to emails
• Collaborated with team on projects

Instead, highlight specific accomplishments and provide details:

• Handled 50+ customer inquiries per day via phone and email, resolving 90% of issues without escalation
• Wrote and distributed monthly internal newsletter to keep 100+ employees informed of company updates and events

3. Demonstrate your technical proficiencies

Most administrative assistant roles require proficiency with certain software programs and tools. Be sure to call out your technical skills in your work experience section. For example:

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), Adobe Acrobat, and Salesforce CRM. Created complex spreadsheets to track and analyze department budget, identifying opportunities to reduce spend by 10%.

If you've completed any relevant training or certifications, like a Microsoft Office Specialist certification, include that as well. Experience with industry-specific tools, like legal billing software or medical coding systems, is also valuable to highlight.

4. Show your career progression

Hiring managers love to see candidates who have grown and advanced in their careers. If you've been promoted or taken on increasing responsibility, make that evident in your work experience section. You might format it something like:

Administrative Assistant, XYZ Company Executive Assistant (2018-Present) Provided high-level administrative support to CEO and CFO Managed expense reports and travel arrangements for 5 executives Administrative Assistant (2016-2018) Greeted visitors and answered multi-line phone system Maintained office supply inventory and placed orders as needed

This format clearly shows your progression from an entry-level admin to a senior-level executive assistant, with increased responsibilities along the way.

  Education

The education section of your administrative assistant resume should be concise and relevant. It's an opportunity to showcase your academic background and any specialized training that qualifies you for the role. Follow these tips to create an effective education section that will catch the attention of hiring managers.

1. List your highest degree first

Start with your most recent or highest degree and work backwards. For each degree, include:

• Name of the institution
• Location of the institution
• Degree obtained
• Field of study
• Graduation year

If you have a bachelor's degree, you can leave out your high school information. Here's an example:

Bachelor of Arts in Business Administration University of California, Los Angeles Los Angeles, CA Graduated: 2018

2. Highlight relevant coursework and academic achievements

If you're a recent graduate or have completed courses that are directly relevant to the administrative assistant role, consider listing them under your degree. This can help demonstrate your knowledge and skills. For example:

Bachelor of Science in Office Administration San Francisco State University San Francisco, CA Graduated: 2020 Relevant Coursework: Business Communication, Office Management, Project Management, and Administrative Technology

Additionally, if you graduated with honors or received any academic awards, include them in this section to showcase your achievements.

3. Include certifications and professional development

If you have completed any certifications or professional development courses that are relevant to the administrative assistant role, include them in your education section. This can help demonstrate your commitment to learning and staying up-to-date with industry trends. For example:

Certified Administrative Professional (CAP) International Association of Administrative Professionals Completed: 2019

However, be cautious about listing online courses or non-substantial education, as they may not carry the same weight as more formal certifications or degrees.

4. Keep it brief if you're a senior-level professional

If you have several years of experience as an administrative assistant, your education section should be brief and focus on your most recent and relevant degrees. Hiring managers will be more interested in your work experience and accomplishments. For example:

Master of Business Administration University of Washington Seattle, WA

Avoid listing outdated or irrelevant education, such as:

• High school diploma, class of 1985
• Associate's degree in an unrelated field from 20+ years ago

Instead, focus on education that showcases your skills and expertise as a seasoned administrative professional.

Action Verbs For Administrative Assistant Resumes

Each bullet point in your work history section should begin with an action verb. These action verbs are strong ways to showcase your experience and achievements by showing, rather than telling. Examples of great action verbs for an administrative assistant are “negotiated,” “supervised,” “calculated,” “established,” and more to speak to your accomplishments in the role. These words imply the ability to effectively communicate with vendors, leadership and management of other team members, proficiency in numbers, and creating something new. Descriptors such as “responsible for,” “helped,” “assisted with,” and “handled” imply that you did the responsibilities of the job, but leave the recruiter wanting to know what you specifically achieved in your past roles.

• Established
• Interviewed

For more related action verbs, visit Customer Service Action Verbs .

For a full list of effective resume action verbs, visit Resume Action Verbs .

Action Verbs for Administrative Assistant Resumes

Skills for administrative assistant resumes.

When you’re applying for an administrative assistant position, your relevant administrative skills that are transferable from other roles will play a big part. This may include skills such as customer service, data entry, technology, and more. Make sure that you take the time to carefully read the job posting for the required skills and preferred skills to identify what the recruiter will be exactly looking for in an ideal candidate. You’ll want to tailor your resume for each position that you apply for with this in mind, especially since the company is likely using an applicant tracking system (ATS). There will be key words scattered throughout the job posting that you want to strategically use throughout your resume while keeping it natural. To get you started, here’s a list of relevant skills that recruiters and companies are looking for in administrative assistants.

• Administrative Assistance
• Office Administration
• Accounts Payable
• Human Resources (HR)
• Event Planning
• Administration
• Customer Service
• Spreadsheets
• Inventory Management
• Microsoft Access
• Executive Administrative Assistance
• Accounts Receivable (AR)

How To Write Your Skills Section On an Administrative Assistant Resumes

You can include the above skills in a dedicated Skills section on your resume, or weave them in your experience. Here's how you might create your dedicated skills section:

Skills Word Cloud For Administrative Assistant Resumes

This word cloud highlights the important keywords that appear on Administrative Assistant job descriptions and resumes. The bigger the word, the more frequently it appears on job postings, and the more 'important' it is.

How to use these skills?

Resume bullet points from administrative assistant resumes.

You should use bullet points to describe your achievements in your Administrative Assistant resume. Here are sample bullet points to help you get started:

Created Monte Carlo simulation using Pandas (Python) to generate 30,000 sample portfolios with 8+ constraints

Managed user engagement analytics strategy, providing first insight into how users interact with our apps on their tablets and mobile devices

Analyzed brand's pricing, advertising and distribution data and identified seasonal trends and white space by integrating consumer insights; recommended strategic changes in portfolio and marketing plan to C-suite executives, reversing sales slump (+6.5%)

Recommended multi-brand strategy for a leading restaurant chain company to enter fast casual market by evaluating core competencies and performing market analysis

Developed pricing strategy for a digital subscription service by segmenting potential users by behavioral and psychographic attributes from survey data

For more sample bullet points and details on how to write effective bullet points, see our articles on resume bullet points , how to quantify your resume and resume accomplishments .

Other Administrative Resumes

Finance director.

Underwriter

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• Administrative Assistant Resume Example

Resume Examples

• Common Tasks & Responsibilities
• Top Hard & Soft Skills
• Action Verbs & Keywords
• Resume FAQs
• Similar Resumes

Common Responsibilities Listed on Administrative Assistant Resumes:

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Administrative Assistant Resume Example:

• Coordinated and managed projects and initiatives for the organization, resulting in a 10% increase in productivity.
• Led the implementation of a new office management system, streamlining daily operations and reducing administrative errors by 20%. Provided high-level administrative support to executives, resulting in a positive impact on the company's overall performance.Provided exceptional customer service, directly resulting in a 5-point increase in customer satisfaction ratings.
• Executed tasks effectively and efficiently, resulting in a 15% increase in departmental productivity
• Demonstrated strong ability to do quality work for the usual projects that an individual would be assigned at this level
• Provided support to management, resulting in a positive impact on the company's overall performance
• Optimized administrative processes, enabling more efficient document workflow that bolstered productivity
• Assisted with general administrative tasks and projects, resulting in a positive impact on the company's overall performance
• Demonstrated strong attention to detail, resulting in a 25% decrease in administrative errors
• Constructed comprehensive spreadsheets and presentations for team meetings and executive keynotes, creating visuals that highlighted successes and drove actionable insights
• Project Management
• Office Management Systems
• Executive Support
• Effective Task Execution
• Quality Work
• Administrative Support
• General Administrative Tasks
• Attention to Detail
• Time Management
• Interpersonal Communication
• Problem-Solving
• Critical Thinking
• Organization
• Prioritization
• Multi-Tasking
• Adaptability
• Microsoft Office
• Technical Writing
• Business Administration
• Communication

Top Skills & Keywords for Administrative Assistant Resumes:

Hard skills, soft skills, resume action verbs for administrative assistants:, build a administrative assistant resume with ai.

Resume FAQs for Administrative Assistants:

How long should i make my administrative assistant resume, what is the best way to format a administrative assistant resume, which keywords are important to highlight in a administrative assistant resume, how should i write my resume if i have no experience as a administrative assistant, compare your administrative assistant resume to a job description:.

• Identify opportunities to further tailor your resume to the Administrative Assistant job
• Improve your keyword usage to align your experience and skills with the position
• Uncover and address potential gaps in your resume that may be important to the hiring manager

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Related Resumes for Administrative Assistants:

11 Administrative Assistant Resume Examples and Templates for 2024

Administrative Assistant Resume Templates and Examples (Download in App)

Most popular administrative assistant resumes.

• Medical Administrative Assistant
• Accounting Administrative Assistant
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• Receptionist
• Office Assistant
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• Resume Text Examples
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• Entry-Level
• Senior-Level

Medical Administrative Assistant Resume Example

Accounting Administrative Assistant Resume Example

Financial Administrative Assistant Resume Example

Clerical Resume Example

Receptionist Resume Example

Office Assistant Resume Example

Executive Assistant Resume Example

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Administrative Assistant Text-Only Resume Templates and Examples

Jane Doe (123) 456-7890 [email protected] linkedin.com/in/yourname 123 Address Rd, Anywhere, USA

Recent college graduate with a background in business administration. Passionate about providing peerless service to both internal and external customers.

• Bookkeeping and accounting software
• Customer service
• Microsoft Office Suite
• Written and verbal communication

Job Experience

Admissions Office Receptionist , College Office of Admissions , New York, NY | August 2016 to December 2019

• Greeted prospective students, provided paperwork, scheduled tours, and coordinated interviews with admissions counselors
• Answered phones from prospective students and their families, providing information about application status and transferring calls as needed
• Processed student information, including sorting mail and entering data received into the applicant management system

Customer Service Representative , ABC Call Center , New York, NY | Summers 2014 to 2019

• Answered phones in a call center environment, speaking with customers nationwide to help solve product and service challenges
• Successfully addressed customer complaints to resolve service problems including shipping delays, incorrect shipments, and damaged products
• Named “Employee of the Month” in June 2019 due to excellent customer satisfaction ratings

Bachelor of Business Administration , The Ohio State University , Columbus, OH | August 2015 to December 2019

• Academic experience in finance, accounting, communication, and statistics

Jane Smith (123) 456-7890 [email protected] linkedin.com/in/yourname 123 Address Rd, Anywhere, USA

Administrative Professional with nearly a decade of experience supporting marketing and advertising operations at both Fortune 500 firms and startups.

Professional Experience

Administrative Assistant, Marketing Department, LMN Major Media Corp, New York, NY | August 2015 to Present

• Support the marketing department personnel at all levels
• Schedule meetings and company events
• Print and prepare marketing materials for review and distribution
• Answer the phone for key executives and provide information to callers both in and outside the company
• Track marketing performance for key campaigns to relay to management teams
• Partner with HR to announce job openings both internally and externally and coordinate interviews

Executive Assistant, XYZ Tiny Marketing Firm, New York, NY | June 2013 to July 2015

• Provided comprehensive support to the CEO, including calendar management, visitor tracking, food ordering, and managing phone calls
• Coordinated with other departments to solicit necessary information, including financial presentations and marketing metrics
• Organized and scheduled executive travel, including international trips to multiple countries
• Typed meeting minutes during staff and board meetings

Associate of Arts — Business Administration, Broward College, Fort Lauderdale, FL

• Customer service, including answering phones, greeting guests, and providing facility tours
• Event planning and scheduling
• Office software including Adobe Acrobat and Microsoft Office

Bob Smith (123) 456-7890 [email protected] linkedin.com/in/yourname 123 Address Rd, Anywhere, USA

Administrative Professional with 10+ years of advancement and experience. Diligent and organized assistant with expert Microsoft Office skills and a strong service mindset.

Administrative Assistant Manager, ABC Financial Services Corp, New York, NY | April 2015 to Present

• Oversee administrative assistants in specific business units, including scheduling and time card reporting
• Answer phones, organize visitor information, and direct clients to appropriate groups
• Manage digital and physical filing systems for all departments
• Perform ongoing clerical duties such as managing supply inventory, preparing presentations, organizing meetings, and arranging executive travel
• Support marketing efforts by assembling and distributing print and email communications about upcoming campaigns

Administrative Assistant, DEF Hospital System, New York, NY | June 2009 to April 2015

• Greeted patients and their visitors and provided directions, information, and guidance
• Answered a multi-line phone system, quickly transferring callers to their desired department
• Maintained patient records while adhering to strict HIPAA privacy requirements
• Printed and distributed marketing materials, hospital flyers, and other information
• Prepared documents for health insurance billing, and coordinated with insurance providers for general inquiries as needed

Bachelor of Arts (BA) – English, The Ohio State University, Columbus, OH | 2009

• Digital and physical file maintenance
• Office software, including Microsoft Office and Adobe Acrobat
• Scheduling in Google Calendar and Microsoft Outlook

Amar Singh (123) 456-7890 [email protected] linkedin.com/in/yourname New York, NY 12345

A results-driven medical administrative assistant with five years of experience, specializing in office administration, calendar management, and patient relations. A proven track record of effectively managing patient records, appointments, and billing claims to improve patient satisfaction and retention.

Medical Administrative Assistant, Orson Medical Associates, New York, NY July 2021 – present

• Manage and update over 5,000 patient records, ensuring accuracy and confidentiality in line with HIPAA regulations
• Coordinate and schedule appointments for 20 health care professionals, identify solutions to reduce scheduling conflicts, and contributed to a 92% patient satisfaction rating
• Oversee all aspects of billing and insurance claims, resulting in a 20% reduction in billing disputes and a smoother claims process

Medical Administrative Assistant, Cambridge Orthopedics, New York, NY June 2019 – July 2021

• Managed and updated patient records for over 3,000 patients, ensured all information was accurate and up-to-date, and maintained compliance with HIPAA regulations
• Conducted scheduling and calendar management for 15 health care professionals, coordinated patient appointments and cancellations, and communicated with empathy and understanding to ensure patient satisfaction
• Processed billing and insurance claims, which included liaising with insurance companies to resolve billing disputes or issues

Bachelor of Science (B.S.) Human Resources University of Syracuse, New York, NY  September 2015 – May 2019

• Calendar management
• Office administration
• HIPAA compliance
• Patient relations
• Process improvement

Certifications

• Certified Medical Administrative Assistant, CMAA, NHA, 2018

Sarah Johnson (123) 456-7890 [email protected] linkedin.com/in/yourname Miami, FL 12345

A dynamic administrative professional with seven years of experience, specializing in accounting, financial analysis, and business administration. A proven track record of identifying opportunities to reduce costs and align operating budgets with long-term financial goals. Adept at preparing financial reports and managing accounts payable and receivable.

Accounting Administrative Assistant, Corbin Construction Inc., Miami, FL October 2019 – present

• Prepare and reconcile monthly and annual financial reports, ensuring accuracy and compliance with accounting standards and regulations
• Coordinate with the accounting team to prepare an annual budget valued at $6.2 million, including forecasting financial needs and aligning them with long-term company goals
• Manage the company’s accounts payable and receivable, process invoices, ensure timely payments, and resolve discrepancies, resulting in a 15% decrease in overdue accounts

Accounting Administrative Assistant, Hayden Home Renovation, Miami, FL June 2017 – October 2019

• Prepared and reconciled financial reports in collaboration with a team of three accountants, ensuring accuracy and compliance with accounting standards
• Supported the preparation of an annual operating budget valued at $3.5 million, analyzed financial data, and identified opportunities to reduce operating expenses, which contributed to a 15% reduction in overhead costs
• Managed the company’s accounts payable and receivable, processed invoices, and identified billing errors, resulting in a 10% increase in on-time payments

Bachelor of Science (B.S.) Business Administration University of Florida, Gainesville, FL September 2013 – May 2017

• Accounts payable and receivable
• Budget development
• Financial analysis
• Financial auditing
• Certified Bookkeeper (CB), AIPB, 2018
• Certified Administrative Professional (CAP), IAAP, 2017

John Bergsen (123) 456-7890 [email protected] linkedin.com/in/yourname Philadelphia, PA 12345

A results-driven financial administrative assistant with six years of experience supporting enterprise clients at leading firms such as Deloitte and PwC. A proven expertise in managing financial data, developing budgets, and ensuring compliance with financial regulations. Adept at collaborating with cross-functional teams to enhance financial reporting.

Financial Administrative Assistant, Deloitte, Philadelphia, PA February 2020 – present

• Oversee and manage financial data for 15 client accounts ranging from $200,000 to $3 million, ensuring accuracy and timely updates of financial records
• Assist in the preparation of multi-million dollar annual budgets, monitor expenditures, and identify cost-saving opportunities, resulting in a 15% reduction in operating costs
• Support financial analysts in conducting financial reporting, evaluating business financials, and identifying risk factors for investors

Accounting Administrative Assistant, Hayden Home Renovation, Philadelphia, PA June 2018 – February 2020

• Managed financial data and processed invoices for a portfolio of 20 clients generating over $10 million in annual revenue, supported budget preparation and financial planning, and successfully reduced annual spend by 15%
• Conducted internal audits to ensure compliance with financial policies and regulations, successfully identifying and resolving discrepancies

Bachelor of Science (B.S.) Finance Temple University, Philadelphia, PA September 2014 – May 2018

• Financial planning and analysis (FP&A)
• Financial reporting
• Regulatory compliance
• Certified Financial Planner (CFP), 2019
• Certified Administrative Professional (CAP), IAAP, 2018

John Smith (123) 456-7890 [email protected] linkedin.com/in/yourname 101 S Tryon St, Charlotte, NC 28280

Highly organized Clerical Assistant with 8+ years of experience in office administration. Adept at scheduling business trips and working in a fast-paced environment. Use various automation programs (including Microsoft Excel, Outlook, and SharePoint) to maintain correspondence, business files, and administrative documents.

Senior Office Assistant, Clerical Clerks, Raleigh, NC | October 2016 to Present

• Observe payroll for 50+ employees, including the posting of checks each month
• Monitor and respond to all client emails to resolve complaints

Highlights:

• Expedited CRM data entry process for sales orders by 15%
• Facilitated a 22% increase in customer retention

Administrative Clerk, The Office People, Raleigh, NC | May 2014 to October 2016

• Scanned 200+ documents per day
• Helped answer incoming phone calls and make important outgoing calls
• Increased positive patient survey responses by 20%

Junior Office Clerk, Offices ‘R’ Us, Raleigh, NC | September 2011 to May 2014

• Assisted various managers and staff members
• Scheduled meetings in MS Outlook
• Drafted reports in MS Word and Excel

Associate Degree — Business Studies Duke University , Durham, NC | 2011

• Microsoft Office (advanced Excel and Outlook)
• Team collaboration

Professional Administrative Certification of Excellence (PACE), ASAP | 2013

Angela Martin (123) 456-7890 [email protected] linkedin.com/in/yourname 123 Address Rd, Anywhere, USA, 12345

Friendly, organized receptionist with significant experience in fast-paced healthcare environments. Committed to providing exceptional customer service and effective administrative support while embracing new challenges and skills.

Receptionist, Pediatric Care Group, Pittsburgh, PA April 2016-Present

• Welcome and check in approximately 30 patients per day at pediatrician’s office
• Schedule and confirm appointments via phone and email
• Answer questions and provide assistance in person, over the phone, and through email
• Distribute forms to patients and verify that required fields are completed properly
• Collect and process patient co-pays
• Maintain digital and physical patient records
• Coordinate with local hospitals to schedule in-patient and out-patient procedures

Assistant Receptionist, Community Health Center, Pittsburgh, PA June 2013-April 2016

• Greeted and checked in approximately 40 patients per day at urban health clinic
• Scheduled and confirmed appointments via phone and email
• Maintained physical and digital confidential patient records
• Coordinated with health insurance companies to cover appointments and procedures and resolve billing issues
• Provided support to head receptionist as needed, including data entry, ordering office supplies, and maintaining the patient waiting area

Bachelor of Arts, Communication University of Pittsburgh, Pittsburgh, PA, August 2009-May 2013

• Excellent written and verbal communication skills
• Proficient in Microsoft Office, Microsoft Outlook, Adobe Acrobat, Google Suite
• Using a multi-line phone system
• Organization and attention to detail
• Providing friendly, prompt customer service

Tyreece Rivers (123) 456-7890 [email protected] linkedin.com/in/yourname 123 Address Rd, Anywhere, USA

Administrative Professional with 5+ years of experience. Skilled at planning and streamlining tasks to help achieve company goals. Offer advanced expertise in Microsoft Office Suite and calendar management. Equally effective working independently or on a team.

Executive Assistant, Burke + Co, San Francisco, CA October 2019 to Present

• Efficiently support the Head of Investor Relations with operational and administrative tasks
• Handle sensitive client data in line with data protection guidelines
• Schedule meetings and manage travel bookings and itineraries

Administrative Assistant, Felton Institute, San Francisco, CA August 2017 to September 2019 

• Maintained productive phone and email correspondence with end users, colleagues, and vendors
• Placed orders to vendors and processed invoices efficiently and accurately
• Answered and forwarded phone calls, and carried out service user and management requests as needed
• Checked invoice records for accuracy and completeness

Bachelor of Business Administration, The Paul Merage School of Business, University of California, Irvine

• Data Protection Practices
• Event Planning & Organizing
• Information Technology (IT)
• Process Streamlining
• Record Maintenance
• Report Generation
• Team Collaboration
• Time Management

Joaquin Smith (123) 456-7890 [email protected] linkedin.com/in/yourname 123 Address Rd, Anywhere, USA

Enthusiastic executive assistant with 7 years of experience in providing consistent support to C-suite professionals and other corporate leaders. Expertise in scheduling, event planning and general office management. Ready to support corporate growth and development through hands-on assistance for key executives.

Executive Assistant, Aloricorp, Plantation, FL January 2016 – Present

[Global financial services firm with 10,000+ employees]

• Remotely oversee C-suite calendars for team of 10+ executives and manage virtual conference room availability
• Manage annual corporate events budget of over $250,000, including arranging for catering, renting out spaces, negotiating payment and scheduling
• Coordinate with event staff at venues to ensure all events follow predetermined schedules
• Draft, review and distribute corporate communications from the CEO specifically and the company at large

Event Planning Assistant, Windesk Inc., Hollywood, FL January 2013 – December 2016

[Innovative IT company with 1,000+ employees]

• Served as the point person for organizing 20+ corporate events per year, communicating upcoming conferences and social gatherings with all team members
• Assisted in managing annual event budget of over $100,000, working to find venues, decor, support services and food that fall in line with spending expectations
• Worked with other event management staff to plan events of all kinds from start to finish, including conferences, trainings, seminars, parties and off-sites
• Managed guest lists to determine proper food and drink orders as well as adequate space needs

Associate of Science, Business Administration Broward College, Fort Lauderdale, FL August 2007 to May 2009

• Event planning
• Vendor coordination
• Excellent customer service
• Expert written and verbal communication skills
• Organization
• Inventory management
• Microsoft Office

Betty Smith (123) 456-7890 [email protected] linkedin.com/in/yourname 123 Address Rd, Anywhere, USA

Experienced office manager with over a decade of experience working in employee and office management roles. Significant practice in running an administrative team, pricing and procuring equipment, and ensuring office spaces run smoothly and in adherence with OSHA safe employment practices.

Administrative Manager, ABC Small Corp, Miami, FL January 2011 – Present

• Oversee administrative assistant staff, including participating in the hiring process
• Manage payroll, including time card processing and providing biweekly paychecks to staff members
• Organize supply orders, including keeping inventory and researching cost management strategies
• Send corporate communications, including executive memos and changes to corporate policies
• Process incoming and outgoing mail for all staff members

Office Manager, QRS Manufacturing, Miami, FL January 2009 – December 2010

• Ensured facility was complying with OSHA standards, including managing safety procedures and posting all required notices
• Managed time cards for payroll purposes, including ensuring correct time reporting
• Oversaw equipment ordering, including heavy machinery for the warehouse as well as standard office supplies
• Served as a resource for warehouse and factory staff, including organizing maintenance requests, answering company questions and providing corporate memos as necessary

Bachelor of Business Administration University of Miami Miami, FL, August 2005 – December 2009

• Adobe Acrobat
• Equipment ordering
• Facility management
• Maintenance management
• OSHA experience

How To Write an Administrative Assistant Resume

Applying for a new job is exciting, and it is important to do everything possible to stand out. One key way to do that is by writing a strong resume. Your administrative assistant resume should show you have the technical and organizational skills to assist a potential employer. The information below reveals the secrets to crafting a great administrative assistant resume.

1. Write a dynamic profile summarizing your administrative assistant qualifications

The Profile section is where you give the hiring manager a concise summary of your skills and experience. It should highlight what makes you an excellent fit for the role and entice the manager’s interest so they keep reading. In most cases, indicate the number of years of administrative experience you have. You may also want to mention your past work environment (such as a health care office or small business) if it aligns with your goals. This is also a good place to include a short list of your technical proficiencies, such as Microsoft Office or Google Suite.

Senior-Level Profile Example

Administrative professional with over 10 years of advancement and experience. Diligent and organized assistant with expert Microsoft Office skills and a strong service mindset.

Entry-Level Profile Example

2. add your administrative assistant experience with compelling examples.

Being an administrative assistant is all about streamlining tasks and taking daily duties off your boss’s plate. This means your Experience section should focus on how you raised office efficiency or contributed to the business’s overall goals. For example, if you recognized the office’s calendar system was outdated and researched and presented better options to your manager, that shows you find solutions and take initiative.

Senior-Level Professional Experience Example

Administrative Assistant Manager ABC Financial Services Corp, New York, NY | April 2015 to present

Entry-Level Professional Experience Example

Admissions Office Receptionist College Office of Admissions, New York, NY | August 2016 to December 2019

3. Include administrative assistant-related education and certifications

Administrative assistants are often required to know a little about a lot. You may need to manage phone and email communication systems, keep track of your manager’s calendar, and maintain an inventory of office supplies that need to be ordered — all in a day. These skills can be hard to quantify, but you can use the Education and Certifications sections of your resume to show you took classes in Microsoft Excel and Access or obtained a certification in certain software.

• [Degree Name]
• [School Name], [City, State Abbreviation] | [Graduation Month and Year]
• Bachelor of Arts (BA) – English
• The Ohio State University, Columbus, OH | May 2009
• [Certification Name], [Awarding Organization] | [Completion Year]
• Certified Administrative Assistant, National Career Certification Board | 2022

4. Include a list of skills and proficiencies related to administrative assistants

The Key Skills section allows a hiring manager to quickly tell if you meet the requirements for an administrative assistant position. Below are some of the common skills managers look for, so you can incorporate as many as are relevant to your experience and the job posting. If you have more than can fit in a brief list, sprinkle them in your Profile or Experience sections.

How To Pick the Best Administrative Assistant Resume Template

The best administrative assistant resume template focuses on your work experience and has room to list your technical and professional skills. Text should be in a clean and easy-to-read format, with headers and bullet points that allow quick scanning. Hiring managers only spend a few seconds on average per resume, so you need to catch their attention. In most cases, use separate sections for your Profile, Experience, Education, and Key Skills relevant to the job opening.

Frequently Asked Questions: Administrative Assistant Resume Examples and Advice

What are common action verbs for administrative assistant resumes -.

Listing your professional experience with bullets for your job duties lets you show an employer you’re ready for the position and can contribute to their success. But it can be difficult to come up with a unique action verb for each bullet point. To help you fill any gaps, we’ve compiled this list of common action verbs for administrative assistant roles.

How do you align your resume with a job posting? -

The Bureau of Labor Statistics is predicting a decline in open positions for administrative assistants over the next decade, so competition for the jobs posted is likely to be strong. Once you’ve found a specific job posting you want to apply for, increase your chances of an interview by tailoring your resume to it. Scan the position summary looking for key skills — managers often put them in bullet points — and add any that overlap with your expertise.

What is the best administrative assistant resume format? -

When looking at administrative assistant resume templates, you’ll notice a few formats to choose from. If you have prior administrative experience, a combination or reverse-chronological format is usually your best choice. But if you’re changing careers or applying for an entry-level position, a functional resume lets you focus more on key skills and other experiences, such as volunteer work .

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After you’ve put the finishing touches on your resume, don’t forget to write a cover letter. An administrative assistant cover letter template lets you emphasize your best qualifications and skills and can set you apart from other candidates. Use these examples to learn how to structure your cover letter and what to include.

Jacob Meade

Certified Professional Resume Writer (CPRW, ACRW)

Jacob Meade is a resume writer and editor with nearly a decade of experience. His writing method centers on understanding and then expressing each person’s unique work history and strengths toward their career goal. Jacob has enjoyed working with jobseekers of all ages and career levels, finding that a clear and focused resume can help people from any walk of life. He is an Academy Certified Resume Writer (ACRW) with the Resume Writing Academy, and a Certified Professional Resume Writer (CPRW) with the Professional Association of Resume Writers & Career Coaches.

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Administrative Assistant Job Description: All Key Roles & Duties

7 min read · Updated on April 17, 2024

Use this Administrative Assistant job description to customize your resume

Administrative Assistants are often the unsung heroes of organized and efficient office environments. 

Not only do you have to understand operational processes, but you also have responsibilities for helping everyone get along. From fielding questions from staff members and internal stakeholders to clients and business partners, your communication skills have to be off the chart! All of that says nothing about your tech skills, bookkeeping acumen, and problem-solving abilities.

It can be hard to incorporate everything you know how to do into a resume to land an interview. You have to get keywords and phrases from an administrative assistant job description. 

By reviewing administrative assistant job description examples, you will be able to identify the technical and soft skills , credentials, and work experience that matter most to employers in your target field.

How to read an administrative assistant job description

Each part of the administrative assistant job description will give you a different set of details. Some companies will use a template, and some will write their administrative job description from scratch, but, for the most part, you can bet on the job descriptions having these sections:

A title: This will likely be the title you'll hold within their organization. It can simply state “Administrative Assistant” or “Executive Administrative Assistant” or be more complex like “HS&E Administrative Assistant.” 

An introduction: This is usually a paragraph that talks a bit about the company and what its plans are for the future.

Job summary: While you won't always see a job summary , it would be a short blurb about the position and key responsibilities. Pay attention to job summaries because the duties listed here will be the most important things the company is looking for. 

Job responsibilities: A bulleted list of things the company needs its next Administrative Assistant to do every day.

Qualifications: Here is where you'll find out how much education they want you to have and a list of critical soft skills . Don't overlook the importance of these soft skills, as they can be THE THING that helps you land an interview.

Working conditions: While many administrative assistant job descriptions will end with the qualifications section, some will include details about whether the role is full-time or part-time, plus other details about what to expect at the company.

Call to action: Usually just a simple line that tells you how to apply, either on the company's website or by emailing your resume to a person. 

It's important to note that these sections may or may not be labeled. Let's take a look at an administrative assistant job description. 

Administrative assistant job description:

Administrative assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. Administrative assistants are responsible for confidential and time sensitive material. Familiar with a variety of the field's concepts, practices, and procedures.

Ability to effectively communicate via phone and email, ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. May direct and lead the work of others. Rely on experience and judgment to plan and accomplish goals, and a wide degree of creativity and latitude is expected. Typically reports to a manager or head of a unit/department.

Administrative assistant responsibilities:

Answer and direct phone calls

Organize and schedule appointments and meetings

Maintain contact lists

Produce and distribute correspondence memos, letters, faxes, and forms

Assist in the preparation of regularly scheduled reports

Develop and maintain a filing system

Order office supplies

Book travel arrangements

Submit and reconcile expense reports

Provide general support to visitors

Provide information by answering questions and requests

Take dictation

Research and create presentations

Generate reports

Handle multiple projects

Prepare and monitor invoices

Develop administrative staff by providing information, educational opportunities, and experiential growth opportunities

Ensure operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories, evaluating new equipment and techniques

Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies

Maintain professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal networks, participating in professional societies

Contribute to team effort by accomplishing related results as needed

Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.

Organize travel arrangements for senior managers

Write letters and emails on behalf of other office staff

Book conference calls, rooms, taxis, couriers, hotels, etc.  

Cover the reception desk when required

Maintain computer and manual filing systems

Handle sensitive information in a confidential manner

Take accurate minutes of meetings

Coordinate office procedures

Reply to email, telephone, or face-to-face inquiries

Develop and update administrative systems to make them more efficient

Resolve administrative problems

Receive, sort, and distribute the mail

Answer telephone calls and pass them on

Manage staff appointments

Oversee and supervise the work of junior staff

Maintain up-to-date employee holiday records

Coordinate repairs to office equipment

Greet and assist visitors to the office

Photocopy and print out documents on behalf of other colleagues

Provide polite and professional communication

Implement clerical duties and administrative processes

Conduct data entry

Confirm restaurant reservations for senior staff

A well-crafted resume skills section highlighting your relevant skills for an administrative assistant position will help your resume beat the applicant tracking system (ATS), which is the first step to getting your application noticed. Use the administrative assistant's top skills and proficiencies below to help you effectively write your resume.

Administrative assistant qualifications:

Proven admin or assistant experience

Knowledge of office management systems and procedures

Excellent time management skills and ability to multitask and prioritize work

Attention to detail and problem-solving skills

Excellent written and verbal communication skills

Strong organizational and planning skills

Proficient in MS Office

At least 7 years of experience in the field or in a related area

High school diploma or equivalent; college degree preferred

Administrative assistant skills & proficiencies:

Reporting Skills

Administrative Writing Skills

Proficiency in Microsoft Office

Professionalism

Problem-Solving

Supply Management

Inventory Control

Verbal Communication

Office Administration Procedures

Attention to Detail

Telephone Skills

Discretion and Judgment

Resourcefulness

Anticipates Needs

Emotional Intelligence

Flexibility

Editing and Proofreading

Microsoft Office Skills

Typing Skills

Tailor your resume

As you go through the administrative assistant job description, be sure to take note of how the company has written the skills and keywords. You'll want to use this exact language on your resume to help get past the ATS. On top of that, once you get past the ATS, the hiring manager will want to see that you've paid attention to what they need. So, by tailoring – or customizing – your resume to the specific job, you'll increase your chances of winning an interview. 

Resume case study

Not sure how to incorporate all of this into your resume? See how we helped this executive assistant revamp her resume . By formatting the resume to include a strong qualifications summary at the beginning that highlights the skills called for in the job description, this admin assistant professional will stand out to hiring managers from the beginning. 

Job descriptions are your friend

Applying for a new job doesn't have to be a chore. If you leverage the details in the administrative assistant job description to collect skills and keywords to write your resume, you'll win the day. 

Want to double-check that you have all the right Administrative Assistant skills and keywords in your resume? Upload it for a free review from a resume-writing expert.

Recommended reading:

The Top 13 Jobs Skills Employers Want in 2021

How to Showcase Soft Skills on a Resume

Administrative Office Assistant Resume Example

Related Articles:

7 Signs Your Resume is Making You Look Old

Software Developer Top Needed Skills

How to Maximize Your Resume Action Words to Wow the Employer

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7 Senior Office Administrator Resume Examples for 2024

Looking to create a strong resume for a senior office administrator role? This article provides solid resume examples and key strategies. Learn how to best showcase your experience in office management, administration, and team leadership. Get tips on highlighting your skills, arranging your resume, and avoiding common mistakes. Start here to build a resume that stands out to hiring managers.

• 16 Sep 2024 - 5 new sections, including 'Place education strategically', added
• 16 Sep 2024 - 5 new resume templates, including Career Transition to Senior Office Administrator, added
• 14 Sep 2024 - Article published

  Next update scheduled for 24 Sep 2024

Here's what we see in top resumes for this field:

Use Numbers To Show Impact : The best resumes show impact. Include metrics like: increased time savings by 20% , reduced customer support issues by 15% , cut costs by 10% , and optimized scheduling efficiency by 25% .

Mention Relevant Skills From Job Descriptions : Include skills on your resume that you have and are mentioned on the job description. Some popular ones are Microsoft Office Suite , project management software , data entry , document management , and customer service systems . Choose the ones you have and are mentioned in the JD.

Highlight Experience Relevant To Senior Levels : For senior roles, show leadership experience. Useful phrases include: managed team , led department , and overseen budgets .

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widget 2: red / but not serious Here's a short quick tip / warning for people to include. If your symptoms get worse or do not improve after 1 day, go to a lower altitude if you can. Try to go around 300 to 1,000 metres lower.

helpful blue / but not serious Here's a short quick tip / warning for people to include. Here's a short quick tip / warning for people to include. Here's a short quick tip / warning for people to include. Here's a short quick tip / warning for people to include. Here's a short quick tip / warning for people to include. Here's a short quick tip / warning for people to include. Here's a short quick tip / warning for people to include.

Senior Office Administrator Resume Sample

Find out how good your resume is.

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Get your resume scored

Want to know if your resume stands out for senior office administrator roles? Our resume scoring tool gives you a clear picture of where you stand. It checks your resume against key criteria that hiring managers in office administration look for.

Get an unbiased assessment of your resume's strength. Upload your resume now to receive a score and helpful feedback on how to improve it. This insight can boost your chances of landing interviews for top administrative positions.

Place education strategically

As a hiring manager, you want to see the most relevant information first. For a senior office administrator, place your education section based on your experience level. If you have been working for many years and your most recent education was some time ago, list your work experience at the top of your resume. Your past job roles will show your skills better than your education at this point.

However, if you recently finished a significant education program, like a business administration degree or office management course, and this has prepared you for the senior office administrator role, list your education first. This will show why there might be a gap in your employment and highlight your new, relevant skills. Remember, only include the highest level of education, and you can generally leave out high school.

Key skills to highlight

For a senior office administrator, emphasize skills that demonstrate your ability to manage multiple tasks, such as advanced scheduling, project management, and proficiency in office software like Microsoft Office Suite.

Also, showcase your ability to handle confidential information and your experience in supervising junior staff to underline your leadership qualities.

Junior Office Administrator Resume Sample

Ideal resume length.

For a senior office administrator, keeping your resume concise is key. You should aim for two pages. This length allows you to show your experience without overwhelming the reader. Think about what matters most. Prioritize your recent roles and achievements that highlight your management and organizational skills.

Avoid filling space with long-gone roles or tasks. Focus on what will help you stand out. Use good spacing and a readable font size. If you're running long, consider editing out less relevant information. Ensure the most important details about your administrative expertise are easy to find on the first page.

Office Operations Manager Resume Sample

Certifications to include.

Include any certifications that are relevant for a senior office administrator, like CAP (Certified Administrative Professional) or MOS (Microsoft Office Specialist) certifications.

If you have any training in project management, such as a PMP (Project Management Professional) certification, include that as well. It shows your ability to handle complex projects within the office environment.

Senior Office Administrator with HR Specialization Resume Sample

Career transition to senior office administrator resume sample.

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