best cover letters for government jobs

Written Samples

15 sample cover letters for federal government jobs.

Are you eager to land a job in the federal government but unsure how to craft a compelling cover letter?

Look no further!

Sample Cover Letters for Federal Government Jobs

We have compiled 15 exceptional sample cover letters that will help you stand out from the competition and secure your dream position in the public sector.

These cover letters showcase the best practices and strategies for highlighting your skills, experience, and passion for serving your country.

Whether you are a recent graduate or a seasoned professional, these examples will inspire you to create a winning cover letter that grabs the attention of federal hiring managers.

Get ready to take your career to new heights with these impressive cover letters tailored specifically for federal government jobs.

Subject: Application for Program Analyst Position – GS-0343-11

Dear Hiring Manager,

I am writing to express my strong interest in the Program Analyst position (GS-0343-11) within the Department of Energy. With my extensive background in data analysis, project management, and policy research, I am confident in my ability to make a significant contribution to your agency’s mission.

As a skilled analyst with over five years of experience in the energy sector, I have consistently demonstrated my ability to develop and implement effective strategies, analyze complex data sets, and provide data-driven recommendations to senior leadership. My expertise in statistical analysis, coupled with my knowledge of energy policies and regulations, has enabled me to successfully manage multiple projects and deliver measurable results.

Furthermore, my exceptional communication and collaboration skills have allowed me to foster strong relationships with stakeholders across various departments and agencies. I am adept at translating technical information into easily understandable reports and presentations, ensuring that all parties are well-informed and aligned with project objectives.

Enclosed, please find my resume, which provides a comprehensive overview of my qualifications and achievements. I would welcome the opportunity to discuss how my skills and experience can contribute to the success of your agency.

Thank you for your time and consideration. I look forward to the possibility of joining your team and contributing to the critical work of the Department of Energy.

[Your Name]

Subject: Application for Budget Analyst Position – GS-0560-09

I am excited to submit my application for the Budget Analyst position (GS-0560-09) within the Department of Defense. As a highly analytical and detail-oriented professional with a strong background in financial management and budgeting, I am well-prepared to excel in this role.

In my current position as a Budget Analyst for a large nonprofit organization, I have honed my skills in developing and managing complex budgets, conducting financial analyses, and providing expert advice to senior management. My ability to identify cost-saving opportunities and implement effective financial strategies has resulted in significant improvements to the organization’s bottom line.

Moreover, I have a deep understanding of federal budget processes and regulations, gained through my educational background in public administration and my experience working on federal grants. This knowledge, combined with my proficiency in financial software and databases, allows me to efficiently manage budgets and ensure compliance with all relevant guidelines.

I am confident that my skills and experience make me an ideal candidate for this position. I am eager to bring my expertise to the Department of Defense and contribute to the effective management of public funds.

Thank you for considering my application. I look forward to the opportunity to further discuss my qualifications and how I can support the financial goals of your agency.

Letter Three

Subject: Application for Human Resources Specialist Position – GS-0201-11

I am writing to apply for the Human Resources Specialist position (GS-0201-11) within the Department of Veterans Affairs. With my extensive experience in human resources management and my passion for serving those who have served our country, I am excited about the prospect of contributing to your agency’s mission.

As a certified Senior Professional in Human Resources (SPHR) with over eight years of experience, I have a proven track record of developing and implementing effective HR strategies that support organizational goals. My expertise spans the full spectrum of HR functions, including talent acquisition, employee relations, performance management, and training and development.

In my current role as an HR Manager for a large healthcare organization, I have successfully led initiatives to improve employee engagement, reduce turnover, and streamline HR processes. I am skilled in analyzing HR data and using insights to drive decision-making and improve organizational performance.

Furthermore, I have a deep understanding of federal HR regulations and guidelines, gained through my experience working with government contractors. This knowledge, coupled with my strong interpersonal and communication skills, enables me to effectively collaborate with stakeholders at all levels and ensure compliance with all relevant policies.

I am confident that my skills and experience make me a strong candidate for this position. I am eager to bring my expertise to the Department of Veterans Affairs and contribute to the critical work of supporting our nation’s veterans.

Thank you for your consideration. I look forward to the opportunity to further discuss how I can contribute to your agency’s success.

Letter Four

Subject: Application for IT Specialist (Network) Position – GS-2210-12

I am writing to express my strong interest in the IT Specialist (Network) position (GS-2210-12) within the Department of Homeland Security. As a highly skilled network engineer with over ten years of experience in designing, implementing, and maintaining complex network infrastructures, I am confident in my ability to make a significant contribution to your agency’s mission.

In my current role as a Senior Network Engineer for a global technology company, I have successfully led projects to upgrade and optimize network systems, ensuring high availability, security, and performance. My expertise in network protocols, firewalls, and intrusion detection/prevention systems has enabled me to proactively identify and mitigate potential security threats.

Moreover, I have extensive experience in collaborating with cross-functional teams, including security specialists, system administrators, and application developers, to ensure seamless integration of network solutions. My strong problem-solving skills and ability to think strategically have allowed me to develop innovative solutions to complex technical challenges.

I am particularly drawn to the opportunity to apply my skills in service of our nation’s security. With my deep understanding of network security best practices and my commitment to staying up-to-date with the latest industry trends and technologies, I am well-prepared to contribute to the critical work of the Department of Homeland Security.

Thank you for considering my application. I look forward to the opportunity to further discuss how my skills and experience can benefit your agency.

Letter Five

Subject: Application for Contracting Officer Position – GS-1102-12

I am excited to submit my application for the Contracting Officer position (GS-1102-12) within the General Services Administration. With my extensive experience in federal procurement and contract management, I am confident in my ability to excel in this role and contribute to the agency’s mission of providing effective and efficient solutions to support government operations.

As a seasoned Contracting Officer with over twelve years of experience, I have a proven track record of successfully managing complex procurement projects, negotiating favorable contract terms, and ensuring compliance with all relevant regulations. My expertise spans the full contract lifecycle, from pre-award planning and solicitation development to post-award administration and closeout.

In my current role as a Senior Contracting Officer for a large federal agency, I have consistently demonstrated my ability to develop and implement innovative procurement strategies that deliver cost savings and improve vendor performance. I am skilled in conducting market research, analyzing proposals, and making sound source selection decisions that align with agency goals and objectives.

Furthermore, I have a deep understanding of the Federal Acquisition Regulation (FAR) and other relevant guidelines, gained through my extensive experience and ongoing professional development. I am committed to maintaining the highest standards of integrity and transparency in all contracting activities.

I am excited about the opportunity to bring my expertise to the General Services Administration and contribute to the agency’s critical role in supporting government operations. I am confident that my skills and experience make me a strong candidate for this position.

Subject: Application for Public Affairs Specialist Position – GS-1035-11

I am writing to express my strong interest in the Public Affairs Specialist position (GS-1035-11) within the Environmental Protection Agency. As a skilled communications professional with a passion for environmental issues, I am excited about the prospect of contributing to the agency’s mission of protecting human health and the environment.

With over seven years of experience in public relations and communications, I have a proven track record of developing and executing effective communication strategies that engage diverse audiences. In my current role as a Communications Manager for a national environmental nonprofit, I have successfully led media outreach efforts, developed compelling content for various platforms, and managed crisis communications.

I am particularly skilled in translating complex scientific and technical information into clear and compelling messages that resonate with the public. My ability to collaborate with subject matter experts, scientists, and policymakers has enabled me to develop impactful communication materials that drive awareness and action on critical environmental issues.

Furthermore, I have extensive experience in managing social media accounts, developing and implementing digital communication strategies, and analyzing metrics to measure the effectiveness of communication efforts. I am adept at using data-driven insights to continuously improve and optimize communication strategies.

I am passionate about the work of the Environmental Protection Agency and am eager to apply my skills and experience to support the agency’s critical mission. I am confident that my background in environmental communications and my commitment to public service make me a strong candidate for this position.

Thank you for considering my application. I look forward to the opportunity to further discuss how I can contribute to the important work of the Environmental Protection Agency.

Letter Seven

Subject: Application for Economist Position – GS-0110-12

I am excited to submit my application for the Economist position (GS-0110-12) within the Department of Labor. As a highly skilled economist with a strong background in labor economics and policy analysis, I am confident in my ability to contribute to the agency’s mission of promoting the welfare of workers, job seekers, and retirees.

With a Ph.D. in Economics and over eight years of experience in economic research and analysis, I have a deep understanding of the complex factors that shape labor markets and employment outcomes. In my current role as a Senior Economist for a leading research institute, I have conducted rigorous analyses of labor market trends, wage dynamics, and the impact of policies on worker well-being.

My research has been published in several top-tier academic journals and has informed policy discussions at the national level. I am skilled in using advanced statistical and econometric techniques to analyze large datasets and derive meaningful insights that can guide policy decisions.

Furthermore, I have extensive experience in collaborating with policymakers, stakeholders, and other researchers to develop evidence-based solutions to labor market challenges. My strong communication and interpersonal skills enable me to effectively convey complex economic concepts to diverse audiences and build consensus around policy recommendations.

I am passionate about using my expertise to promote the welfare of workers and support the critical work of the Department of Labor. I am confident that my skills and experience make me a strong candidate for this position.

Thank you for considering my application. I look forward to the opportunity to further discuss how I can contribute to the important work of your agency.

Letter Eight

Subject: Application for Program Manager Position – GS-0340-13

I am writing to express my strong interest in the Program Manager position (GS-0340-13) within the Department of Health and Human Services. With my extensive experience in managing complex public health programs and my passion for improving health outcomes, I am excited about the prospect of contributing to the agency’s mission of enhancing the health and well-being of all Americans.

As a seasoned public health professional with over fifteen years of experience, I have a proven track record of successfully designing, implementing, and evaluating programs that address critical health challenges. In my current role as a Senior Program Manager for a state health department, I have led multidisciplinary teams in developing and executing innovative strategies to prevent chronic diseases, promote health equity, and improve access to care.

My expertise spans the full program management lifecycle, from needs assessment and strategic planning to implementation, monitoring, and evaluation. I am skilled in developing and managing budgets, creating and executing work plans, and ensuring that programs are delivered on time, within scope, and in compliance with all relevant regulations and guidelines.

Furthermore, I have extensive experience in collaborating with diverse stakeholders, including healthcare providers, community organizations, and government agencies, to develop and implement coordinated strategies that address complex health challenges. My strong leadership and communication skills enable me to build and maintain effective partnerships and drive collective impact.

I am passionate about the work of the Department of Health and Human Services and am eager to apply my skills and experience to support the agency’s critical mission. I am confident that my background in public health program management and my commitment to improving health outcomes make me a strong candidate for this position.

Letter Nine

Subject: Application for Grants Management Specialist Position – GS-1109-12

I am excited to submit my application for the Grants Management Specialist position (GS-1109-12) within the National Science Foundation. As a highly skilled grants management professional with a strong background in research administration and a passion for advancing scientific research, I am confident in my ability to contribute to the agency’s mission of promoting the progress of science.

With a Master’s degree in Public Administration and over ten years of experience in grants management, I have a deep understanding of the complex regulations, policies, and procedures that govern federal grant programs. In my current role as a Senior Grants Manager for a large research university, I have successfully managed a diverse portfolio of grants from various federal agencies, ensuring compliance with all relevant guidelines and requirements.

My expertise spans the full grants management lifecycle, from pre-award planning and proposal development to post-award administration and closeout. I am skilled in reviewing and evaluating grant proposals, negotiating budgets and terms, and providing guidance and support to principal investigators and research teams.

Furthermore, I have extensive experience in developing and implementing policies and procedures to streamline grants management processes, improve efficiency, and ensure accountability. My strong analytical and problem-solving skills enable me to identify and resolve complex issues that arise in the administration of grant programs.

I am passionate about the mission of the National Science Foundation and am eager to apply my skills and experience to support the agency’s critical role in advancing scientific research and innovation. I am confident that my background in grants management and my commitment to excellence make me a strong candidate for this position.

Subject: Application for Intelligence Analyst Position – GS-0132-11

I am writing to express my strong interest in the Intelligence Analyst position (GS-0132-11) within the Department of Homeland Security. As a highly skilled intelligence professional with a strong background in national security and a passion for protecting our nation, I am excited about the prospect of contributing to the agency’s mission of safeguarding the American people, our homeland, and our values.

With a Bachelor’s degree in International Relations and over six years of experience in intelligence analysis, I have a deep understanding of the complex threats facing our nation and the critical role that intelligence plays in informing decision-making and policy development. In my current role as an Intelligence Analyst for a federal law enforcement agency, I have demonstrated my ability to gather, analyze, and synthesize large volumes of data from multiple sources to produce actionable intelligence products.

My expertise includes conducting strategic and tactical intelligence analysis, developing and maintaining intelligence databases, and collaborating with interagency partners to share information and coordinate efforts. I am skilled in using advanced analytical tools and techniques to identify patterns, trends, and anomalies that may indicate potential threats.

Furthermore, I have a strong track record of producing high-quality intelligence products that inform decision-making at the highest levels of government. My excellent writing and communication skills enable me to convey complex information clearly and concisely to a wide range of audiences, from senior policymakers to front-line personnel.

I am passionate about the work of the Department of Homeland Security and am eager to apply my skills and experience to support the agency’s critical mission. I am confident that my background in intelligence analysis and my commitment to public service make me a strong candidate for this position.

Letter Eleven

Subject: Application for Supervisory Information Technology Specialist Position – GS-2210-14

I am excited to submit my application for the Supervisory Information Technology Specialist position (GS-2210-14) within the Department of Veterans Affairs. As a highly experienced IT leader with a strong background in healthcare technology and a passion for serving our nation’s veterans, I am confident in my ability to lead the agency’s IT efforts and contribute to the mission of providing exceptional care and services to those who have served our country.

With a Master’s degree in Information Technology Management and over fifteen years of experience leading IT teams in complex healthcare environments, I have a proven track record of successfully overseeing the development, implementation, and maintenance of mission-critical systems and applications. In my current role as a Senior IT Manager for a large healthcare system, I have led multi-million dollar projects to modernize electronic health record systems, improve cybersecurity, and enhance the overall patient experience.

My expertise includes strategic planning, project management, vendor management, and personnel development. I am skilled in collaborating with clinical leaders, administrators, and other stakeholders to align IT initiatives with organizational goals and objectives. I have a deep understanding of healthcare data standards, privacy regulations, and security best practices.

Furthermore, I am a strong believer in the power of technology to improve healthcare outcomes and enhance the quality of life for our veterans. I am passionate about leveraging innovative solutions to address the unique needs of the veteran population, from telemedicine and remote monitoring to personalized care management and decision support tools.

As a leader, I am committed to fostering a culture of innovation, collaboration, and continuous improvement. I have a proven ability to build and motivate high-performing teams, mentor and develop talent, and create an environment that encourages creativity and problem-solving.

I am excited about the opportunity to bring my skills and experience to the Department of Veterans Affairs and contribute to the agency’s critical mission of serving our nation’s heroes. I am confident that my background in healthcare IT leadership and my dedication to public service make me a strong candidate for this position.

Thank you for considering my application. I look forward to the opportunity to further discuss how I can lead the agency’s IT efforts and support the delivery of exceptional care and services to our veterans.

Letter Twelve

Subject: Application for Program Analyst Position – GS-0343-09

I am writing to express my strong interest in the Program Analyst position (GS-0343-09) within the Department of Education. As a highly motivated and analytical professional with a passion for education policy and a commitment to public service, I am excited about the prospect of contributing to the agency’s mission of promoting student achievement and preparing for global competitiveness.

With a Bachelor’s degree in Public Policy and over three years of experience in policy analysis and program evaluation, I have developed a strong foundation in the skills and knowledge needed to excel in this role. In my current position as a Research Assistant at a leading education policy think tank, I have conducted in-depth analyses of education programs and initiatives, using both qualitative and quantitative methods to assess their effectiveness and identify areas for improvement.

My expertise includes data collection and analysis, survey design and administration, and report writing and presentation. I am skilled in using statistical software packages such as SPSS and R to analyze large datasets and derive meaningful insights that can inform policy decisions.

Furthermore, I have a deep understanding of the complex issues facing our education system, from early childhood education to college and career readiness. I am committed to using evidence-based approaches to develop and implement policies and programs that promote equity, access, and excellence in education.

I am excited about the opportunity to bring my skills and passion to the Department of Education and contribute to the agency’s critical work in supporting and improving our nation’s schools and students. I am confident that my background in education policy analysis and my commitment to public service make me a strong candidate for this position.

Letter Thirteen

Subject: Application for Budget Analyst Position – GS-0560-11

I am excited to submit my application for the Budget Analyst position (GS-0560-11) within the Department of the Treasury. As a highly analytical and detail-oriented professional with a strong background in financial management and a passion for public service, I am confident in my ability to contribute to the agency’s mission of promoting economic prosperity and ensuring the financial security of the United States.

With a Master’s degree in Business Administration and over five years of experience in budget analysis and financial planning, I have a proven track record of successfully managing complex budgets and providing strategic financial guidance to senior leaders. In my current role as a Senior Budget Analyst for a large federal agency, I have led the development and execution of multi-million dollar budgets, ensuring alignment with organizational priorities and compliance with all relevant regulations and guidelines.

My expertise includes financial modeling and forecasting, cost-benefit analysis, and performance-based budgeting. I am skilled in using advanced spreadsheet and database tools to analyze financial data, identify trends and patterns, and develop data-driven recommendations for improving efficiency and effectiveness.

Furthermore, I have a deep understanding of the federal budget process and the unique challenges and opportunities facing government agencies. I am committed to using my skills and knowledge to help the Department of the Treasury optimize its resources and deliver maximum value to the American people.

I am excited about the opportunity to bring my skills and experience to the Department of the Treasury and contribute to the agency’s critical work in promoting economic growth and stability. I am confident that my background in budget analysis and my dedication to public service make me a strong candidate for this position.

Thank you for considering my application. I look forward to the opportunity to further discuss how I can support the financial management efforts of your agency and contribute to its important mission.

Letter Fourteen

Subject: Application for Human Resources Specialist (Classification) Position – GS-0201-12

I am writing to express my strong interest in the Human Resources Specialist (Classification) position (GS-0201-12) within the Office of Personnel Management (OPM). As a highly experienced HR professional with a deep understanding of federal classification standards and a passion for promoting fair and equitable compensation practices, I am excited about the prospect of contributing to OPM’s mission of building and maintaining a world-class federal workforce.

With a Master’s degree in Human Resources Management and over ten years of experience in HR classification and compensation, I have a proven track record of successfully developing and implementing classification programs that align with organizational goals and federal regulations. In my current role as a Senior Classification Specialist for a large federal agency, I have led projects to review and update position descriptions, conduct job analyses, and develop and implement agency-specific classification standards.

My expertise includes interpreting and applying OPM classification standards, conducting desk audits and job evaluations, and providing guidance and training to managers and employees on classification policies and procedures. I am skilled in using the Federal Wage System and General Schedule classification systems to ensure that positions are properly classified and that employees are fairly compensated for their work.

Furthermore, I am a strong believer in the importance of maintaining the integrity and credibility of the federal classification system. I am committed to promoting transparency, consistency, and accountability in all classification decisions and actions, and to work collaboratively with stakeholders across the federal government to ensure that classification policies and practices are fair, effective, and aligned with merit system principles.

I am excited about the opportunity to bring my skills and experience to OPM and contribute to the agency’s critical work in ensuring that the federal government has a high-performing, diverse, and engaged workforce. I am confident that my background in HR classification and my dedication to public service make me a strong candidate for this position.

Thank you for considering my application. I look forward to the opportunity to further discuss how I can support OPM’s classification programs and contribute to the agency’s important mission.

Letter Fifteen

Subject: Application for Auditor Position – GS-0511-12

I am writing to express my strong interest in the Auditor position (GS-0511-12) within the Government Accountability Office (GAO). As a highly skilled and experienced auditor with a strong background in financial management and a passion for promoting government accountability and transparency, I am excited about the prospect of contributing to GAO’s mission of supporting Congress in meeting its constitutional responsibilities and helping improve the performance and ensure the accountability of the federal government.

With a Master’s degree in Accounting and over eight years of experience in government auditing, I have a proven track record of successfully planning and executing complex audit engagements, analyzing financial and program data, and preparing clear and concise reports and recommendations. In my current role as a Senior Auditor for a federal Inspector General’s office, I have led audits of major programs and operations, identifying areas of risk and opportunities for improvement and providing actionable recommendations to senior leaders and program managers.

My expertise includes applying Generally Accepted Government Auditing Standards (GAGAS), conducting performance and financial audits, and using data analytics and visualization tools to identify trends and patterns in large datasets. I am skilled in interviewing key stakeholders, reviewing and analyzing financial and program records, and preparing audit documentation that meets the highest standards of quality and transparency.

Furthermore, I am committed to promoting a culture of accountability, integrity, and continuous improvement in government. I believe that effective auditing is essential to ensuring that public funds are used efficiently and effectively and that government programs and services are delivering the results that taxpayers expect and deserve.

I am excited about the opportunity to bring my skills and experience to GAO and contribute to the agency’s critical work in supporting Congress and improving government performance. I am confident that my background in government auditing and my dedication to public service make me a strong candidate for this position.

Thank you for considering my application. I look forward to the opportunity to further discuss how I can contribute to GAO’s important mission and support its efforts to promote accountability, integrity, and reliability in government.

These 15 sample cover letters demonstrate the breadth and depth of opportunities available in the federal government, from program analysis and budget management to IT leadership and human resources.

By tailoring your cover letter to the specific requirements of the position and agency, highlighting your relevant skills and experience, and conveying your passion for public service, you can increase your chances of standing out in a competitive job market and securing the federal job of your dreams.

Remember to proofread carefully, use a professional tone and format, and follow all application instructions to the letter. With persistence, preparation, and a compelling cover letter, you can take your career to new heights in the federal government.

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How To Write A Cover Letter For A Government Job (With Examples)

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Find a Job You Really Want In

Wondering how to write an application letter for government employment that puts you ahead of other candidates? When you’re writing an application letter for the government (any branch), the pressure can feel extremely intense. This article will explain how to write and tailor your cover letter for government positions. We’ll also provide a template and an example government job cover letter for you to use as a reference, and tips on how to add extra umph to your letter. Key Takeaways The most important first step in how to write application letter for a job of any kind is to research the job and organization you’re applying to. Tailoring your cover letter to the government job you’re applying to will help improve your chances of getting to the second round of application reviews. You should describe your qualifications as well as your passion for the position in your cover letter. In This Article    Skip to section Application letter for government employment: how to Cover letter for government job example Why it’s important to tailor your cover letter for government jobs Tips for writing a cover letter for a government job Government job cover letter FAQ Sign Up For More Advice and Jobs Show More Application letter for government employment: how to

Consider the following guidelines when tailoring your cover letter for a government position:

Firstly, research the agency. Every government agency has a different set of mission values and current programs.

Aligning your mindset and goals with those of the agency in your cover letter will improve your chances of receiving an interview .

Refrain from targeting your cover letter towards any particular agency program unless the job listing specifies that’s what you’ll be working on.

Secondly, understand the entire job listing before applying. Missing even a single job requirement when applying for a government position can be disastrous.

Third off, be specific. Rather than vaguely describing your experience , make sure to use numbers and statistics to explain your achievements’ exact results.

Lastly, Be brief. Just as is the case in the private sector, hiring managers will spend very little time reading over your government job cover letter.

Use succinct wording and make sure only to include highly relevant experiences, or you’ll risk the recruiter skimming over key information.

If an individual referred you, either mention them briefly or attach an entirely separate reference letter .

What to include in your government job cover letter

Your cover letter should be composed of the following sections:

First, Header. You should start your cover letter for government job formally, with your contact information, the recipient’s information, and the current date.

Your information should include your name, contact number, and email address.

Second, Introduction. Make sure to address the hiring manager with their appropriate title.

If you’re unable to find the hiring manager’s name , then use a generic professional greeting such as “Dear Hiring Manager” or “Dear Sir or Madam.”

Professional experience. Give a brief overview of your qualifications, skills , and experiences as a professional.

Ensure that every item you mention directly addresses the essential requirements and duties stated in the job listing.

Finally, conclusion. Thank the reader of your government cover letter for their time and consideration and reiterate your interest in the position. Express your interest in a way that invites follow-up action on the part of the recruiter.

A government job cover letter example ending may look like the following,

“I would love to discuss with you further how my lengthy experience and abilities could add value to the projects your agency is working on, such as the “Housing For All Initiative.”

Cover letter for government job example

To help you see what your cover letter should look like, we’ve included a template and example letter for you to refer to.

Cover letter template for government jobs

Refrain from simply substituting your details directly into the following template.

Instead, observe how the cover letter is structured and incorporates critical elements. Use this knowledge to draft your own document.

[Your full name] [Your phone number] [Your email address] [Current date] [Hiring manager’s full name] [Hiring manager’s mailing address ] Dear [Hiring manager’s full name], I am writing to convey my interest in the [target position] in the [target government agency]. [Align your personal values/objectives to those of the agency.] I believe my [number of years] of experience as a [relevant position] has given me the [key skills] to further your agency’s goal to [agency goal that you strongly relate to]. I have developed a well-rounded skill set through on-the-job experience that matches many of the key qualifications you are looking for, including: [Key qualification from job listing #1] [Key qualification from job listing #2] [Key qualification from job listing #3] [Previous professional experience that proves you meet qualification #1] [Previous professional experience that proves you meet qualification #2] [Previous professional experience that proves you meet qualification #3] I appreciate the time you have taken to read about my professional background. I look forward to further discussing with you how my extensive experience could greatly contribute to programs your agency is working on, such as [example of agency’s programs]. [sign off]

Cover letter for municipality job example

Caleb Smith 888 555 9252 [email protected] March 19, 2020 David Helm U.S. Department of Housing and Urban Development 451 7th Street. SW Washington , DC 20410 Dear David Helm, I am writing to convey my interest in the program analyst position in the U.S. Department of Housing and Urban Development. Amidst the economic havoc caused by the coronavirus, I feel compelled to use my expertise to aid those struggling to find shelter. I believe my 12 years of experience as a program analyst has given me the management and technical expertise to further your agency’s goal to improve the quality of housing available to Americans. I have developed a well-rounded skill set through on-the-job experience that matches many of the key qualifications you are looking for, including: Management analysis Team leadership Regulatory compliance During my time as a senior program analyst at TechX, I designed, developed, and supported live-use applications that were utilized by over 80,000 people. I also spearheaded management analyses that identified and performed process enhancements that improved operational efficiency by up to 23%. At TechX, I also oversaw multiple teams composed of members from completely different departments and backgrounds. I used my interpersonal and problem-solving skills to maintain team cohesion, which led us to exceed all project deadlines and expectations given to us over a five-year period. I also developed programs for multiple organizations to analyze their operational procedures for regulatory compliance and generate monthly reports. In one case, I saved the company $124,000 in legal fees through early detection of non-compliant business processes. I averaged an increase in policy compliance by 35%. I appreciate the time you have taken to read about my professional background. I look forward to further discussing with you how my experience could greatly contribute to the programs your agency is working on, such as the “Housing For All Initiative.” Sincerely, Caleb Smith

Why it’s important to tailor your cover letter for government jobs

It’s essential to tweak your cover letter before applying to a government job for a few key reasons:

Stringent minimum requirements. The requirements stated in job listings for private-sector jobs aren’t always absolute.

Recruiters are given the discretion to hire impressive candidates who can compensate for any requirements they miss.

Government jobs differ in this respect, as many criteria are set in stone. You need to emphasize that you meet these base requirements in your cover letter to ensure that your application isn’t automatically dismissed.

KSA keywords. When applying to a government job, applicant tracking software (ATS) will parse your application for the presence of certain knowledge, ability, and skill (KSA) keywords.

Importance of eligibility. Rules and algorithms tightly govern the hiring process for government positions.

Competition. Cover letters aren’t always required for government jobs. However, there are likely many candidates possessing similar qualifications or even internal references .

Not only does a cover letter allow you to expand on your qualifications and cite experiences to support them, but it also gives you a chance to align your values with those of the agency.

This personalized touch helps you stand out from the crowd .

Tips for writing a cover letter for a government job

Here are a few tips for making your cover letter really shine:

Show your enthusiasm. Hiring managers don’t just want to see how you’re qualified for the job, they want to see your passion for the position and company as well.

Match your cover letter and resume headers. This shows readers that your documents go together when they’re in a big stack of applications. It also looks professional and polished.

Include a call to action. Close your letter by explaining what you want to happen after the hiring manager reads your cover letter. This could be requesting to discuss the position further, offering to tell them more about your qualifications, or simply inviting them to contact you for more information.

Thank the reader. Add a sentence to your closing paragraph thanking the reader for their time. This ends the letter on a positive note and furthers the good rapport you’re building.

Proofread, proofread, proofread. Never submit a cover letter without checking it over for grammatical errors. If you can, have someone else look over your letter for typos or confusing sentences, but at the least, you should read it out loud to yourself and run it through a grammar check on your computer.

Government job cover letter FAQ

Why is a cover letter important when applying for a government job?

A cover letter for a government job serves as an introduction to your application, allowing you to highlight your qualifications, skills, and experiences that make you a suitable candidate. It offers a personalized touch, demonstrating your genuine interest in the role and organization, which can set you apart from other applicants.

What should I include in my cover letter for a government job?

As we’ve discussed, your cover letter should start with a professional header containing your contact details and the recipient’s information. Begin with a salutation, followed by an engaging opening paragraph that introduces yourself and the specific job you’re applying for.

Highlight your relevant qualifications, experience, and accomplishments in the body of the letter. Make sure to address the key selection criteria mentioned in the job posting. Conclude with a strong closing paragraph expressing your enthusiasm for the position and your readiness for an interview.

Should I use a formal tone in my government job cover letter?

Yes, a formal and professional tone is essential for a government job cover letter. Avoid using slang, contractions, or overly casual language. Your writing should be clear, concise, and focused on showcasing your skills and qualifications. Use proper salutations and follow standard business letter formatting. This demonstrates your respect for the application process and your potential future employer.

Remember, a well-crafted cover letter can greatly enhance your chances of landing a government job interview. Take the time to research, tailor your content, and present yourself in a compelling and professional manner.

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Chris Kolmar is a co-founder of Zippia and the editor-in-chief of the Zippia career advice blog. He has hired over 50 people in his career, been hired five times, and wants to help you land your next job. His research has been featured on the New York Times, Thrillist, VOX, The Atlantic, and a host of local news. More recently, he's been quoted on USA Today, BusinessInsider, and CNBC.

Matt Warzel a President of a resume writing firm (MJW Careers, LLC) with 15+ years of recruitment, outplacement, career coaching and resume writing experience. Matt is also a Certified Professional Resume Writer (CPRW) and Certified Internet Recruiter (CIR) with a Bachelor of Science in Business Administration (Marketing Focus) from John Carroll University.

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7 Best Cover Letter For Government Job Samples

A good cover letter can make all the difference when you’re applying for a government job. After all, the competition can be fierce, and you’ll need to take every opportunity to stand out from the crowd. Fortunately, we’ve got you covered. In this article, we’ll share seven of the best cover letter samples for government jobs. From entry-level positions to senior leadership roles, we’ve got you covered. So what are you waiting for? Start writing those letters and landing those government jobs!

How To Write a Cover Letter For a Government Job?

When applying for a government job, it is important to have a well-written cover letter. Your cover letter should highlight your skills and experience, as well as your commitment to public service. To help you get started, we’ve gathered seven of the best cover letter samples for government jobs.

• The first sample is from a recent college graduate who is applying for a job with the federal government. In this cover letter, the applicant emphasizes their academic achievements and underscores their commitment to public service.
• The second sample is from an experienced professional who is seeking a position in state government. In this cover letter, the applicant highlights their previous experience working in state government and discusses their qualifications for the position they are applying for.
• The third sample is from an individual who is interested in working for the local government. In this cover letter, the applicant focuses on their customer service experience and how it would benefit the municipality they are applying to work for.
• The fourth sample is from an individual who is seeking a position in county government. In this cover letter, the applicant discusses their qualifications and experience working with budgets and financial planning.
• The fifth sample is from an individual who would like to work for the federal government. In this cover letter, the applicant focuses on their research experience and highlights how it would benefit the agency they are applying to work for.

Related: How To Write a Cover Letter (And Get Hired in 2022!)

Cover Letter For Government Job

Dear Hiring Manager,

I am writing in regards to the open government job that you have posted. I believe that I am uniquely qualified for this role and would be a valuable asset to your team.

As a recent graduate of XYZ University, I have a strong understanding of the inner workings of government. In addition, I have interned with the XYZ Department, where I gained valuable experience in policy research and analysis.

I am confident that I can hit the ground running in this role and contribute to your team immediately. I am eager to utilize my skills and knowledge in a government setting, and I believe that this job is the perfect fit for me.

Thank you for your time and consideration, and I look forward to hearing from you soon.

Related: Administrative Assistant Cover Letter: 15 Examples & Templates Included

Application Letter For Government Employment

I am writing to apply for the open position of ___________ with the government. Based on my qualifications and experience, I am confident that I would be a valuable asset to your team.

• Some of my key strengths include:
• Strong communication and interpersonal skills
• Ability to multitask and prioritize effectively
• Excellent organizational skills
• Flexible and adaptable nature

In addition, I have a deep commitment to public service and would be proud to contribute to the government’s efforts to serve the people.

Thank you for your consideration, and I look forward to hearing from you soon.

Related: Marketing Cover Letter: 09 Samples & Examples

Application Letter For Administrative Assistant In Government

I am writing in regards to the open Administrative Assistant position at the ABC Government Agency. Based on my qualifications and experience, I believe that I am the ideal candidate for this role.

As an Administrative Assistant for the past five years, I have gained a strong understanding of what it takes to be successful in this position. I have experience managing schedules, handling customer inquiries, and performing general office duties. In addition, I have excellent communication and organizational skills.

Confident that I can be a valuable asset to your team. I am eager to utilize my skills and knowledge in a new environment, and I am committed to providing exceptional customer service. I would appreciate the opportunity to discuss my qualifications in further detail.

Thank you for your time and consideration.

Related: Application Letter for Employment: 07 Samples & Examples

Government Cover Letter Example

I am writing to apply for the government job that you have posted. Based on my research, I believe that I am a good fit for the position and would be an asset to your team.

In my current role, I work as a liaison between different departments within the government. To experience working with sensitive information and handling delicate situations. I am confident that I can bring the same level of professionalism to your organization.

Have attached my resume and will be available for a phone call or in-person interview at your convenience. Thank you for your time and consideration.

Related: Generic Cover Letter: 09 Samples & Examples

Sample Cover Letter For Government Job

I am writing to apply for the open government job. The confident that I have the skills and experience needed to excel in this role.

In my current job, I work closely with government officials to coordinate events and programs. Have developed strong relationships with many local and state government officials. I am confident that I can use these relationships to benefit the agency I work for.

It also familiar with the inner workings of government agencies. I have a detailed understanding of how these organizations operate. I am confident that I can use this knowledge to improve efficiency within the agency.

The excited about the opportunity to work for the government and make a positive impact on the community. I am confident that I have the skills and experience needed to excel in this role. I look forward to meeting with you to discuss this opportunity further.

Related: 07+ Creative Makeup Artist Cover Letter Samples

Cover Letter For Government Internship

I am writing in regards to the open internship position within the government organization. Based on my research and the job description, I believe that I am a perfect candidate for this role.

Throughout my academic career, I have taken multiple courses and gained valuable experience in areas related to government and politics. In addition, I have interned with a local government organization, which has given me first-hand experience in the inner workings of government. The confident that I have the skills and knowledge necessary to be a successful intern in your organization.

It eager to utilize my skills and experience in a real-world setting, and I believe that an internship with your organization would be the perfect opportunity to do so. I am committed to contributing to the success of your organization, and Confident that I can be a valuable asset to your team.

Related: Cover Letter for Internship with no Experience: 09 Samples & Examples

7 Things To Include In Cover Letter For Government Job

When applying for a government job, it is important to showcase your best qualifications and skills in your cover letter. In order to get started, take a look at the following seven cover letter samples for government jobs. Each sample is tailored to the specific position you are applying for, so be sure to select the one that best aligns with your own experiences and qualifications.

• If you are applying for a position as a research assistant, your cover letter should highlight your research experience and skills.
• For a position in customer service, focus on your ability to handle difficult customer inquiries and resolve complaints.
• If you are applying for an administrative assistant role, be sure to emphasize your organizational skills and ability to handle multiple tasks simultaneously.
• Those applying for a position as an accountant should focus on their strong financial skills and knowledge of accounting software programs.
• When applying for a job as a graphic designer, include samples of your previous work along with your cover letter.
• If you are seeking a job as a web developer, include links to websites you have created or helped to create in your cover letter.
• Finally, if you are interested in working as a receptionist, focus on your ability to greet visitors warmly and juggle multiple tasks simultaneously.

Each of these seven cover letter samples for government jobs will help you get started on crafting your own unique and standout application materials. Be sure to tailor your cover letter specifically to the position you are interested in so that hiring managers can see why you are the best candidate for the job!

Related: What is Cover Letter? Complete Guide To Get any Job.

When you are applying for a government job, it is important to make sure that your cover letter is up to par. Your cover letter is your first opportunity to make a good impression on the hiring manager, so you want to be sure that it is well-written and free of errors. Luckily, we have seven great cover letter samples for you to use as inspiration for your own job application.

Each of our samples has been specifically tailored for a government job, so you can be sure that your cover letter will hit all the key points that the hiring manager is looking for. And, because we know that time is of the essence when you are job hunting, we have also included a helpful writing guide with each sample. Simply follow the tips and advice in our guide, and you will be on your way to landing the government job of your dreams.

So, what are you waiting for? Get started today by downloading our free cover letter samples!

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How to Tailor Your Cover Letter to a Government Job

Getting Started Don’t apply at the last minute and make sure you give yourself plenty of time to take these steps :

• Carefully read the entire announcement before applying. It seems obvious, but each announcement, even in USAJobs, is different and will have different skills needed for the job. Print a hard copy of the announcement and highlight a checklist to ensure you can address at least 3 out of 5 of the skills they’re asking for. Once you highlight their requirements, it will be easier to go back to your own cover letter to address those points.
• Research the agency to which you are applying. Your cover letter is your first opportunity to express how your mindset and talent matches with that of the organization. Catch the hiring manager’s eye by demonstrating you’ve done your homework and are familiar with the agency’s mission and some of its current programs.
• Get specific . Explain exactly what experiences you have had that make you a great candidate for the position. Don’t just say “I did x,y, and z.” For government jobs, use numbers, dollar amounts, and specify how many years for as much as you can.

Tailor Your Cover Letter So what does it mean to tailor your cover letter to the job? It’s not just highlighting your experiences and hoping the hiring manager will see a good fit. You have to connect the dots for them and that means making your skills match the required skills almost word-for-word.

First, compare your resume and the job announcement side by side. Highlight the requirements they’re asking for the job and highlight corresponding skills and experiences you have from your resume. Try doing this process in about 15 to 20 minutes. This will also help you practice for interviews since you will eventually be required to quickly recall your job experiences.

And of course, go over your applications materials in depth to make sure you don’t submit any formatting, grammatical, or punctuation errors.

Here is an example of a post from USAJobs with keywords in bold:   The Student Trainee (Contract Specialist) – PATHWAYS Intern  is a member of a team responsible for the negotiation, award, and monitoring/administration of Federal assistance agreements (grants and cooperative agreements) and contracts for a wide array of research, non-personnel support services, specialized studies and other activities necessary to support the FHWA Headquarter, FHWA Turner-Fairbanks Highway Research Center, State Division Office, and Resource Center program offices.  Under close supervision of the Team Leader, the intern will perform the following functions:

• Assists in pre-award and post-award functions involving a full range of procurement actions, typically involving technical services or programs of research and development , specialized equipment or systems.
• Assists with  developing requests  for  applications  (RFA), requests for  proposals  (RFP), and requests for  quotations  (RFQ).  The intern will help to  analyze, evaluate, and negotiate  proposals and applications for agency contracting and Federal assistance opportunities.
• Assists with  acquisition planning, scheduling  procurement from time of acceptance through award.

Here’s an example from my undergraduate resume to match with some of the above points:

• Nonprofit Volunteer Coordinator: Oversaw research and development as well as the technical production of building Tunnel on campus and acquirement of specialized equipment systems needed for sound and visual media. Cost of production was over $20,000 and took a total of 9 months to plan.
• University Program Board Director: Developed and negotiated over 50 proposals and contracts with speakers and agencies, scheduled and planned 100 events by coordinating facilities, catering, as well as budget of over $30,000.

You’re not going to have the exact same positions as specified in the job announcement. But chances are you’ve had some academic, volunteer, and/or professional experiences that are applicable. Be sure you’re also not making up your skills just to fit the job requirements. Just adjust words in your resume and cover letter to better fit the job vacancy.

Draft the Cover Letter Now that you have gone through your resume and highlighted matching examples to the job requirements, it’s time to start writing your cover letter. Choose the three most relevant examples from your resume that you can tailor to the position. This is because a cover letter should be no more than 3-4 paragraphs, so you want to be succinct. Use numbers, years, and any dollar amounts to be as specific as possible.

Here’s an example to start off with relevant points highlighted from the above USAJobs vacancy:

Dear Ms. Smith,

As a recent graduate of (xyx program), I am seeking to apply my 4 years of research, administrative, and event planning to a career in public service. I am interested in the Student Trainee Contract Specialist Position because I want to specialize in negotiation, award, and monitoring of Federal assistance agreements . More importantly, I believe my negotiating, evaluative, and analytical skills all would be highly suitable for the position.

The next two to three paragraphs should each draw on a bulleted example you use from your resume elaborating on how your experiences in the position apply to the job vacancy and how it would help you to grow in the role.

Remember, your cover letter is your opportunity to make a good first impression with the hiring manager. It can determine whether or not the hiring manager will even read your resume. While it is a long and tedious process for a seemingly short letter, it’s important to allow the necessary time and research to make sure that your cover letter keeps the potential employer reading.

For more resources on cover letter writing, be sure to check out these posts:

– How to Tweak Your Cover Letter and Resume for More Impact

– Are You Making These 4 Mistakes in Your Cover Letter?

For more reading about millennials in public service, check out this weekly GovLoop series,  First 5: Advice from millennial to millennial

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great points. would have loved to see an example of a complete cover letter (the link is broken in :Example of a cover letter tailored to a federal position”)

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Government cover letter example

Stable, high-paying, secure and abundant, government jobs are highly coveted. From the federal to the state to the local level, government jobs are numerous and relatively recession-proof. This writing guide will walk you through the steps necessary to write a government cover letter that will help put you on the path to one of these sought-after jobs. 

What we’ll discuss in this guide, along with our government cover letter example:

• The best format for a government cover letter
• The six components of a successful cover letter
• Common mistakes you need to avoid

Resume.io is a leading global provider of job-search advice, and you can find a lot more tips in our 125+ occupation-specific cover letter examples and writing guides. 

Best format for a government cover letter

To format a government cover letter properly, first you need to get the structure right. Cover letters should be one page only, and must include five essential elements:

• The greeting / salutation
• The cover letter intro
• The middle paragraphs (body of the letter)
• The ending paragraph of your cover letter (conclusion and call-to-action)

Aside from the basic structure, proper formatting also includes issues of design and layout. Your cover letter should look as good as it reads. This means choosing a professional font, including adequate margins and leaving enough white space so your page doesn’t look too packed. More formatting advice can be found in our comprehensive guide to cover letter writing.

Here’s a government cover letter example that you might use as inspiration for your own: 

Dear Mr. Kallteith,

Fluency in four Asian languages has ensured me a varied career, both in commercial and governmental settings. I spent ten years working with the U.S. Government as an attache in Hong Kong and upon my move back to Washington, I am seeking employment in the state department as an interpreter and translator.

I have high-level bilateral interpreting experience, have participated in over 40 missions and trade visits to the Far East and am deeply aware of the cultural issues that sometimes occur in U.S. – Far East communication. I help to fill in the gaps of what has not been said in sometimes overly-formal diplomatic language. I won an award for my transcreation work of the recent cultural roadmap strategy and have translated over 750,000 words of government documents and correspondence.

My background prior to my translation career was in PR, so I am used to analyzing press releases, writing succinct analytical texts and using the fewest words possible to convey the desired message. I know that NGO outreach is a key activity for your near-term strategy, and my previous work for a number of Taiwanese NGOs on their international communications teams will stand me in good stead with that activity. My PR role offered a deeper insight into the cultural norms of the region and continues to offer a background to my simultaneous interpreting work.

My previous boss is currently working in the department and is happy to offer an internal recommendation. She alerted me to the possibility of the role, and I would be delighted to come in for an interview to find out more.

Sarah Galterley

There’s a vast variety of government jobs out there, but whatever your specialty, take some time to review other cover letter samples and writing guides for your specialization:

• Federal cover letter sample
• Administration cover letter sample
• Internship cover letter example

Cover letter header

The cover letter header, which used to be known as a letterhead, is the section at the top where you put your name, occupation, address, phone number and email. Do not include a photo, at least for U.S. government jobs, as the government’s own guidelines instruct applicants to leave photos out . 

You can save a lot of time – and sidestep potential formatting errors – by using a professionally designed cover letter template as a framework for your header.

Cover letter greeting

The ideal greeting for a government cover letter addresses the appropriate hiring manager by name: Dear Mr. White, Dear Ms. Greene, etc. Many job listings will not tell you the name of the hiring manager, but it’s always a good idea to try to find out if possible.

Especially in government applications, you may not know who to address. If it’s not possible, then go with a generic greeting like “Dear Hiring Manager.”

Here’s a greeting from our adaptable cover letter example:

Cover letter introduction

The introduction of your government cover letter should get off to a strong start, making a compelling opening case for your candidacy. Your first paragraph may briefly mention your experience, education, training and/or special skills – whatever your most impressive qualifications are. 

Avoid flabby language or cliches, and try to hook the reader immediately so that s/he keeps reading. See our sample cover letter introduction below.

Cover letter middle part (body)

The middle part of your government cover letter, known as the body, needs to provide the “meat and potatoes” of your case. If you have experience in your field, lead with that – not just mentioning where you’ve worked before, but how you brought value to your previous roles. 

Be specific, using facts and figures where possible. Consider relating a brief anecdote about how you solved a thorny problem in a past job. If your educational credentials are impressive, or if you have certifications that are important in your field, mention those here as well. 

Also, try to say something here about why you want this particular job and not just any job. And try to focus on the employer’s needs, not your own, by showing how your contribution will benefit the agency to which you’re applying. See the cover letter sample below for ideas on how to craft a strong body for your letter.

In closing: How to conclude a government cover letter

Your government cover letter conclusion should remind the agency of the key qualities that will make you an excellent hire. It should also include a call to action – you want the recipient to do something as a result of your letter, not just set it aside. 

Let the reader know that you look forward to a response and that you’re always available for an interview or even an informal talk on the phone.

Close with “Sincerely,” “All my best” or another appropriate sign-off. Add a space below that and type your name. Here’s an acceptable conclusion from our government cover letter sample:

Key takeaways

• You can’t afford to make any typos or other writing mistakes in your cover letter, so proofread carefully or find an editor to review it.
• Do not send the same cover letter to all employers. Target each employer specifically, addressing its needs and showing how you will help with its mission.
• Avoid unattractive design and improper formatting. Check out the cover letter sample above for ideas on how to create a great layout, that way you can build your own cover letter. 

Free professionally designed templates

• Federal Cover Letter Sample
• Federal Resume Guide
• Federal Resume Templates

Last Updated on 12/26/2023

Sample cover letters for government jobs provide clear guidance to help you craft an enticing message to a job recruiter. Your letter should be no more than one page and quickly highlight your best qualifications for the desired position.

A government cover letter template will guide you through the elements that a strong cover letter needs to succeed. In general, the letter must:

• Name the open job position and employer
• Cite technical skills and training
• Refer to the candidate’s strongest work experience.

When writing your letter, keep in mind the priorities of the person who’ll read it. That person does not have much time to look at your letter. The reader’s whole goal will be to spot details that match the job description.

A closer look at a sample letter reveals specific techniques for conveying technical skills and real-world experience.

Table of Contents

• 1.1 The Opening Paragraph
• 1.2 Second Paragraph 
• 1.3 Third Paragraph 
• 1.4 Fourth Paragraph 
• 1.5 The Final Word

Federal Cover Letter Example

In this sample cover letter for a government job , you see a simple format. The job candidate’s contact information is at the top of the page. The salutation addresses the exact person screening job candidates. It’s important to add the exact name when you know it to demonstrate your attention to detail.

The Opening Paragraph

The opening paragraph states the job position and department. This immediately communicates to the reader that the candidate took the time to customize the letter for the application.

Second Paragraph 

The 2 nd paragraph recognizes the issues that form the department’s operational purpose. The recruiter will favor candidates who frame the discussion around the employer’s needs. The candidate’s references to an analytic and quantitative background fit with the job’s work duties. In the rest of the paragraph, the job candidate makes strong statements about academic training, international work, and communication skills.

Read on How to Write a Cover Letter for a Government Agency

Third Paragraph 

The 3 rd paragraph strives to portray the candidate as someone who never stops learning. The letter provides information about the candidate’s current participation in an intense graduate training program at a prestigious university. Details about the finance and econometric content of the curriculum sharpen the focus on the candidate’s advanced skills.

Fourth Paragraph 

The 4 th paragraph highlights a person’s international experience. The candidate cites two accomplishments in business and finance. The closing paragraphs describe the person’s process for solving problems while accomplishing goals overseas. The candidate emphasized the creativity and leadership necessary to succeed in the projects. This information shows that the person has the ability to work independently.

The Final Word

The letter finishes with a summary of the person’s technical skills and a desire to serve the public. The strong examples within the sample letter have a high potential to motivate the recruiter to look at the resume.

Need more information? See another government resume template.

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Cover Letter for Government Job Examples (APS, State and Local)

Written by Nicole Wren

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by Nicole Wren | Apr 2, 2024 | Career Advice , Examples

Writing your cover letter for a government job requires a different approach than writing your cover letter for a job in the private sector. While it may state ‘cover letter’, it is usually actually asking for a selection criteria response. How you approach it will depend on which level of government you are applying for, since the requirements for APS, State and local roles differ between each other. Our detailed cover letter for government jobs examples – tailored for APS, (all) state and local positions – will help you understand what is required.

Australian Public Service (APS) Cover Letter Requirements

The APS has specific guidelines and criteria for job applications. They may refer to their written application as a ‘pitch’ or ‘statement’.  They will specify the length requirements in the application guidelines, but these are often 500 words, 600 words, 800 words, 1000 words or even more.

Our comprehensive APS Application Guide provides a step-by-step method to writing these (and other APS applications):

• Fully editable templates for all common APS short-form application types (e.g. pitch, statement of claims etc.)
• Editable APS resume template
• Full written examples for APS applications at different stages of career (APS2, APS3, APS4, APS5, APS6, EL1, EL2)
• 8-step process to write any APS application
• Keyword/ phrase lists for the Integrated Leadership System (ILS) and Work Level Standards (WLS) for each level

Cover Letter for Government Job – State Requirements

Did you know that each State government has its own specific requirements? As such, it’s essential to thoroughly read the job advertisement and address any selection criteria outlined.

Queensland Government Cover Letter Requirements

You can find Queensland Government jobs via the Smartjobs website .

As well as your resume, you’re also required to a 1-2 page cover letter or ‘statement’ that addresses “how your experience, abilities, education, skills and personal qualities relate to the requirements of the role, taking into account key responsibilities and attributes”.

Read a full Queensland cover letter for government job example .

New South Wales Government Cover Letter Requirements

Find NSW Government jobs via the I Work for NSW website .

In addition to your resume, you’re required to submit a one to two-page cover letter or a short statement against 1-2 targeted questions. You’ll need to refer to the behavioural indicators relating to the capability level in the NSW public sector.

Read a full NSW cover letter for government job example .

Australian Capital Territory – ACT Government Cover Letter Requirements

You can find ACT Government jobs via this website.

In addition to your resume, you’re also asked to complete a response to the selection criteria. There will be either a page or word limit.

Along with your resume, you’ll need to respond to the selection criteria. This may have a specific word length or page length. You may also be asked for a standard ‘selection criteria’ response, where you’ll use each criterion as a heading and address each one, using the STAR format, in your response.

Read an ACT cover letter for government job example .

Victorian Government Cover Letter Requirements

Find Vic Government jobs here .

In addition to your resume, you’re required to submit a key selection criteria (KSC) document. You’ll need to write short statements (usually 60-120 words), addressing each criterion.

Read a Victorian cover letter for government job example .

Western Australian Government Cover Letter Requirements

You can find WA Government jobs here .

Each WA Department has its own application requirements and procedures, so you will need to check the application guidelines for each job carefully.

Read a WA cover letter for government job example .

South Australian Government Cover Letter Requirements

Find SA government jobs via the I Work For SA website .

In addition to your resume, you’re required to submit a cover letter or response to the selection criteria.

Read a SA cover letter for government job example .

Tasmanian Government Cover Letter Requirements

Find Tasmanian government jobs here .

In addition to your resume, you’re required to submit a cover letter application addressing the selection criteria or traditional selection criteria response.  

Read a Tasmanian cover letter for government job example .

Northern Territory Government Cover Letter Requirements

You can find NT Government jobs here .

In addition to your resume, you’re required to submit a one-page statement. While you should take the selection criteria into account in your response, not each one needs to be addressed individually.

Read a NT cover letter for government job example .

Cover Letter for Government Job – Local Government Requirements

Each local government organisation will have its own application requirements. Usually, you will need to address specific selection criteria in the context of the job requirements.

Read a cover letter for local council job example .

Crafting a winning cover letter for government jobs requires careful attention to detail and a tailored approach. By following the examples and tips provided here (and reading the application guidelines very carefully!), you can develop your own effective government cover letter.

Contact us if you have further questions.

Nicole Wren

Senior Writer

Nicole is the principal resume writer at Resumes to Impress. Nicole loves writing and sharing her knowledge about all things job hunting and career guidance.

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Professional Government Cover Letter Examples for 2024

Your government cover letter must immediately highlight your dedication to public service. It is essential to convey your understanding of the department's objectives. Demonstrate your ability to address the unique challenges faced by the government. Clearly showcase your relevant experience and skills that align with the job's responsibilities.

Cover Letter Guide

Government Cover Letter Sample

Cover Letter Format

Cover Letter Salutation

Cover Letter Introduction

Cover Letter Body

Cover Letter Closing

No Experience Government Cover Letter

Key Takeaways

Starting your government job application can be daunting, especially when you realize a cover letter is required. Crafting a cover letter that stands out is about more than rehashing your resume; it's your chance to share a defining professional achievement in a compelling narrative. Striking the right balance between formality and originality, while keeping it concise, can be tricky. Here's how to convey your story effectively within the one-page limit, avoiding the usual clichés.

• Including all the must-have paragraphs in your structure for an excellent first impression;
• Learning how to write individual sections from industry-leading cover letter examples;
• Selecting the best accomplishment to tell an interesting and authority-building professional story;
• Introducing your profile with personality, while meeting industry standards.

And, if you want to save some time, drag and drop your government resume into Enhancv's AI, which will assess your profile and write your job-winning cover letter for you.

If the government isn't exactly the one you're looking for we have a plethora of cover letter examples for jobs like this one:

• Government resume guide and example
• Customs Broker cover letter example
• Grant Writer cover letter example
• Policy Analyst cover letter example
• Canvasser cover letter example
• Regulatory Affairs cover letter example
• Federal cover letter example
• Military cover letter example

Government cover letter example

SAMUEL MOORE

Dallas, Texas

+1-(234)-555-1234

[email protected]

• Demonstrating a clear alignment between the applicant's experience and the organization's focus can enhance the relevance of the application. For instance, highlighting experience in policy analysis and stakeholder engagement conveys the applicability of skills to the economic development focus of the hiring organization.
• Providing specific examples of past achievements, like influencing pivotal policy decisions and authoring policy briefs that led to economic initiatives, showcases the applicant's capabilities and provides tangible evidence of their competence and success.
• Expressing a strong familiarity and admiration for the hiring organization's work shows the applicant has done their research and is genuinely interested in contributing to its missions — in this case, noting the organization's use of data-driven insights for policymaking.

What should your government cover letter look like - formatting and organizing your information

Have you ever wondered what are the must-have sections you need to include in your government cover letter? Our builder sets those up for you with:

• Header - dedicated to your contact information, the role you're applying for, and the date (don't forget to include your name);
• Greeting and opening paragraph - to create a personalized and memorable experience for recruiters;
• Body paragraph - emphasizing your skill set and knowledge that aligns with the role and helps you to stand out;
• Closing paragraph - leaving a great impression and ending with an optional signature.

Use a cover letter template to discover the best formatting for your government cover letter: that is single-spaced paragraphs and wrapping your content in a one-inch margin.

Ensure that both your resume and government cover letter are in the same font . Stand apart from the crowd by using modern, yet simple fonts, like Chivo and Rubik, instead of the overused Arial and Times New Roman.

Did you know that the Applicant Tracker System (or ATS) won't be assessing your government cover letter? Instead, submit your profile in PDF to recruiters to keep the same formatting and the design intact.

The top sections on a government cover letter

• Header: Include your contact information, date, and the employer's contact information, which demonstrates professionalism and makes it easy for the recruiter to contact you for follow-up.
• Opening Greeting: Address the letter to a specific individual if possible, showing respect and a personal touch rather than using a generic salutation.
• Introduction: Briefly state the position you are applying for and mention how you learned about the opportunity, which helps the recruiter quickly identify the job in question and the source of your application.
• Body: Highlight relevant skills, experience, and achievements that specifically tie to the requirements of the government role, demonstrating that you have done your research and understand what the job entails.
• Closing: Express your enthusiasm for the opportunity to serve in a public capacity, reiterate your suitability for the role, and politely invite further discussion, showing your commitment to the position and eagerness to move forward in the selection process.

Key qualities recruiters search for in a candidate’s cover letter

Understanding of public policies and legislative processes: Important to navigate and influence policy direction, ensuring the work aligns with legislative requirements and strategic government objectives.

Knowledge of government protocols and procedures: Essential for efficiently navigating the bureaucracies and understanding the unique operational dynamics of the public sector.

Strong commitment to public service and ethics: Recruiters look for a genuine interest in serving the public interest and the ability to uphold high ethical standards, prioritizing the common good over personal gain.

Exceptional written and verbal communication skills: Critical for drafting clear and concise government documentation, policy briefs, and for effectively communicating with various stakeholders, including the public and government officials.

Experience in stakeholder and community engagement: Shows the ability to consult with and involve multiple parties, facilitating collaboration and building consensus on government initiatives.

Proven problem-solving and analytical abilities: Necessary for developing solutions to complex public sector challenges and for informed decision-making based on careful analysis and evidence.

Kick off your government cover letter: the salutation or greeting

When writing your government cover letter, remember that you're not writing for some complex AI or robot, but for actual human beings.

And recruiters, while on the lookout to understand your experience, would enjoy seeing a cover letter that is tailored to the role and addresses them . Personally.

So, if you haven't done so, invest some time in finding out who's the hiring manager for the role you're applying to. A good place to start would be LinkedIn and the corporate website.

Alternatively, you could also get in touch with the company to find out more information about the role and the name of the recruiter.

If you haven't met the hiring manager, yet, your government cover letter salutation should be on a last-name basis (e.g. "Dear Mr. Donaldson" or "Dear Ms. Estephan").

A good old, "Dear HR Professional" (or something along those lines) could work as your last resort if you're struggling to find out the recruiter's name.

List of salutations you can use

• Dear Mr./Ms. [Last Name],
• Dear Hiring Manager,
• Dear [Job Title] Hiring Committee,
• Dear [Department Name] Team,
• Dear Director [Last Name],
• Dear [Job Title] Search Committee,

Get creative with your government cover letter introduction

Recruiters are going to assess plenty of candidate profiles for the role. Thus, anything you do to stand out will win you brownie points.

Use your government cover letter introduction to share something memorable about your experience .

But before you go down the rabbit hole of creativity and humor, align your message with the company culture.

For example, if you are applying for a role in some startup, use those first two sentences to tell a funny story (about your experience) to quickly connect with the recruiter.

The middle or body of your government cover letter body: a great instrument to tell a story

Now that you've set the right tone with the greeting and introduction of your government cover letter, it's time to get down to business .

Hear us out, the body of your government cover letter is the best storytelling instrument you have, in your job-hunting arsenal.

Writing the next three to six paragraphs, take the time to reassess the advert to discover job-crucial requirements.

Next, choose one accomplishment that covers those key skills and talents.

Use precisely that achievement to tell an exciting story of how you match the ideal candidate profile.

In the undertones of your story or government cover letter body, hint at the difference you'd make and sell your application as the perfect one for the job.

Time to wrap up your government cover letter

Writing the closing paragraph of your government cover letter is just as important as the salutation.

You have to make it personalized to the job advert and recruiter.

Experienced professionals advise candidates to end with a request or reminder for follow-up. Write that you're grateful for the opportunity, and, at the same time, hint that you're available for the next steps of the process.

Otherwise, you could also conclude your government cover letter by facing the future. How do you see yourself, as part of the team? In particular, how would you settle in your new role in the first six months to a year?

Which story should you tell in your government cover letter when you have zero experience

Candidates, lacking professional experience in the field - this one is for you.

Your government cover letter is an exercise of integrity, honesty, and, above all, spinning a positive narrative around your strengths.

And what better way to capture recruiters' attention than with your most job-relevant achievement (this could be from your internship or volunteering experience)?

Make sure to back up your success with transferrable skills that are relevant to the job (e.g. how your year, studying abroad, has taught you to be more motivated and handle multicultural environments).

Another safe card you can bet on is your career dream: in the body of your government cover letter, go into the details of how your ambitions would help make the company you're applying for better.

Key takeaways

Writing your government cover letter has never been easier, so remember to:

• Select a government cover letter template that automatically meets industry formatting (e.g. has one-inch margins, is single-spaced, is in PDF, etc.);
• Make your government cover letter personal by mentioning the recruiters' first or last name;
• Within the introduction, describe what you like best about the company in no more than two sentences;
• Use your government cover letter body to tell a story of your greatest achievement, backed up by job-relevant skills and technologies;
• If you have no professional experience, be honest about it in your government cover letter, but also write about your unique talents.

Cover letter examples by industry

AI cover letter writer, powered by ChatGPT

Enhancv harnesses the capabilities of ChatGPT to provide a streamlined interface designed specifically focused on composing a compelling cover letter without the hassle of thinking about formatting and wording.

• Content tailored to the job posting you're applying for
• ChatGPT model specifically trained by Enhancv
• Lightning-fast responses

Cover Letter Checklist : Learn How To Impress Recruiters

How to put an mba on your resume (with examples), 15 tips to create an eye-catching resume that gets you the job (including templates), feeling passed over for a promotion here's what to do before you quit, what is a resume builder, how to ask for a raise (with template).

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How to write a federal cover letter?

If you are trying to apply for a government job, you probably have come across this question several times.

Federal government jobs are very lucrative. According to the U.S Bureau of Labour Statistics , federal job opportunities will grow by 6 million by 2029.

However, with these immense growth opportunities, there is enormous competition for federal jobs in the market.

To secure a federal job for yourself, you need to set yourself apart from the crowd.

And a cover letter for federal job can help you do that.

Writing a cover letter is already tricky for some of you!

But writing a federal resume cover letter can be a whole other story.

You need to keep a lot in mind when writing a cover letter for a federal government job.

Would you like to know how?

In this article, we show you:

• What is a federal government cover letter?
• A federal resume cover letter sample
• how to write a cover letter for a federal job?
• Federal cover letter formatting rules
• A checklist for writing a federal government cover letter
• 5 helpful tips to write a federal government cover letter

What is a Federal cover letter?

[ Back to Table of Content ]

A federal cover letter is a professional one-page letter that you need to create when applying for a US federal government job.

Your federal job cover letter will allow you to highlight your skills, experience, and accomplishments to the federal government employer and show them that you are the perfect fit for the job.

A federal government cover letter should not contain all the information on your resume, but it should elaborate the most relevant information about you succinctly.

Why do you need a federal cover letter?

Most federal resumes are one to two pages long and can not address the hiring manager directly. A recruiter only gets 7.4 seconds to look at your application.

A tailored federal cover letter can pique the recruiter’s attention and highlight your most relevant skills and accomplishments to the recruiter. A cover letter for federal job also is a tool to sell your skills to the organization and emphasize how you can benefit the organization.

Federal Cover Letter Sample

Here's a federal cover letter example for you:

Federal Cover Letter - Starting

Your cover letter for federal job is a professional letter. So it needs to follow the rules of a professional cover letter. These rules are : Start with a proper heading Ensure that your federal cover letter heading is appropriately formatted. Make sure this information are on the cover letter heading:

• Contact Number
• Residential location
• Linkedin Profile Link (If you have)
• Job title you are applying for
• Name of the hiring manager
• Title of the hiring manager
• Organization name

Use professional salutation

Your federal job cover letter is a professional letter. So make sure you are addressing the hiring manager professionally. For example:

• Dear Mr. Shaw,
• Dear Dr. Hobbs,
• Dear Ms Moore,

If you don’t know the name of the hiring manager, then you can simply address by,

• Dear Hiring Manager,

But do not use “ To whomever it may concern ,” It’s old school and does not pique the recruiter’s attention.

To know more, you can follow the “ How to address a cover letter ” guide.

Federal cover letter - Introduction

Hiring managers are already frustrated sorting and reading resumes and cover letters all day. Do not bore them further by writing a dull introduction to your federal resume cover letter.

Here are three powerful ways to start your federal cover letter with a bang:

• Start your cover letter mentioning your years of experience.
• Start your cover letter highlighting your professional accomplishments.
• If you are an entry-level professional, start your cover letter with academic achievements, referrals, awards, or anything relevant to the position.

Federal cover letter example - introduction:

10th January 2023 Ms. Carrie Woods Hiring Manager ABC LLC 81, Metro Lane, Colorado Springs, CO

RE: Market Administrator

Dear Ms. Woods, As 3 years experienced Market Administrator with a track record of successfully managing multiple projects with 100+ workers, I am adept at conceptualizing and implementing optimum process efficiency strategies. With a focus on deploying an in-depth understanding of project planning to Improve process efficiency, I am incredibly interested in the profile of Market Administrator at the Federal Agency Department

Note : This is a perfect example of a federal cover letter example. It starts with a powerful statement about your experience. Also, it successfully quantified your accomplishments.

Dear Hiring Manager, I have 3 years of experience in project management. I previously worked as a market administrator in the Federal Milk Distribution department, where I managed multiple projects successfully.

And I am incredibly interested in working with the Federal Agency Department .

Federal cover letter with no experience - example:

Dear Ms. Woods, I am an enterprising ocean conservation advocate pursuing a law degree from Loyola University, adept at legal research and legal writing. I have an excellent understanding of federal laws, including the Magnuson-Stevens Fishery Conservation and Management Act, the National Environmental Policy Act, the Endangered Species Act, and the Marine Mammal Protection Act. I'm also skilled at the legislative process and advocating for policy changes.

Federal cover letter - Second paragraph

Your federal cover letter second paragraph should highlight your relevant professional experience. Also, do not use vague language to describe your accomplishments.

Be specific with your work experience and quantify your achievements wherever possible.

Furthermore, tailor your cover letter to the federal job you are applying for.

This process is easier than you think.

• Read the job description thoroughly.
• Highlight the responsibilities required for the federal job
• Match the skills and responsibilities with your current skills and experience in the cover letter

It shows the hiring manager that you have done your research and are interested in the job.

Additionally, if you have any career gap in the resume, a cover letter is the perfect opportunity to justify your career gap.

Federal Cover Letter Example- Second paragraph: Right:

In my last stint at the Federal Milk Distribution Department, I have successfully attended 100+ phone calls per month. Additionally, I have converted 300+ analog documents into digital prints and created catalogs by deploying Oracle systems. Apart from that, I was responsible for managing and scheduling meetings for 10+ staff members with 100% efficiency.

Note : Notice that this second paragraph successfully highlights the candidate's key accomplishments and entice recruiters to read the resume.

In my last job, I was responsible for attending calls, managing documents, and scheduling staff members’ meetings.I also have experience in Microsoft Excel and Oracle systems for document management.

Note : This example does not have anything that might pique the hiring manager’s interest to read your cover letter further.

Federal Cover Letter - Ending

You have successfully hooked the hiring manager till the end. Now it’s time to show the recruiter how much you want to work for the organization and end the letter with a powerful CTA.

All federal jobs are most glorious. It takes the right kind of professionals to excel in some jobs. So, you need to project your enthusiasm for the job at the end of your resume and let the recuriter know how much you love working.

Not only that, It's better to directly ask the recuriter for an interview.

However, do not be pushy or needy why asking for an interview like this:

• Please accept my candidature for an interview
• It would be great if you consider me for an interview.

Instead, write this:

• I would appreciate the opportunity to discuss my suitability and qualifications with you on call or in person.

Federal cover letter Example - Ending:

Right : I thoroughly believe that my 3 years of experience in meeting scheduling, document preparation, and call handling can bring your organization success. Inspired by its collaborative working style that emphasizes teamwork, trust & tolerance, I consider the Federal Agency to be my most preferred employer.

Enclosed for your consideration is my resume. I’d appreciate the opportunity to further discuss my suitability and qualifications with you on call or in person. Sincerely,

David Johnson

Enclosures: Resume

Wrong : I think my 3 years of experience in meeting scheduling, document management, and call handling will bring success to your organization.

I look forward to hearing from you soon. Best, David Johnson

Note: This is not a proper ending for a federal cover letter. Firstly, you should not use a casual ending salutation in your federal cover letter. Secondly, it does not have a clear CTA to encourage the recruiter to take action. Refer to our federal government cover letter samples above to understand better.

Federal Cover Letter - Formatting

Writing the perfect federal cover letter is not all. To get noticed, you need to make sure that the cover letter is presented to the hiring manager properly.

So, make sure to format your federal cover letter well and proofread it before sending it to the hiring manager.

Here are a couple of tips to professionally format your federal cover letter:

No professional letter should stretch beyond one page. And you need to follow the same rule for your federal cover letter.

Use simple or clear fonts in your federal cover letter. It improves the readability and looks clean.

Some professional fonts are:

• Times New Roman

Note : Make sure to use a font size between 11-14 points

Make sure to have at least 1” margins on all sides of your federal cover letter. If the cover letter exceeds one page, you can shrink the margins to ½* or ¾*, not more than that.

Ensure that your federal cover letter has plenty of whitespaces. It improves readability and helps the cover letter get past the ATS system.

File format

Always send your cover letter in PDF format , not in JPEG, or PNG. Not even DOCS format.

It will help the hiring manager to sort your cover letter effortlessly.

Federal cover letter - Checklist

This checklist will help you write a federal cover letter for yourself.

• Your name, contact information, and location on the header
• Cover letter title
• Hiring manager's name
• Company name
• Company address
• First paragraph - better to start with your years of experience
• The second paragraph - Highlight your relevant key skills and achievements
• Third paragraph - Why you think this job is right for you
• Fifth paragraph - Call to action for an interview
• Closing salutation
• Enclosure - resume

Federal cover letter - Additional Tips

Here are some additional tips to help you write a stellar federal cover letter.

Read the job description thoroughly

Usually, the job description contains all the information about the skills and responsibilities of a federal job. So, always read the job description carefully before writing the cover letter. It will Help you sort out the jobs to find the perfect fit job for you.

You can pick from the skills mentioned in the job descriptions and highlight them throughout your cover letter.

Also, many job descriptions have specific instructions for resumes and cover letters. If you do not read the job description, you will miss these essential instructions, and your resume will never get past the ATS system.

Research the Government agency

Every job is different, and each job takes the right mindset and love to excel in it. Your cover letter allows you to showcase that your skills and passion for the job lies with the government agency’s vision and mission.

For example, if you apply for an Environmental Specialist position, you can showcase your passion for the environment by mentioning some volunteer work you have done in the past.

Create specific cover letters for each job

Many candidates create generic cover letters for each job profile. But for a federal job, you need to tailor each cover letter for the specific job you are applying for. You can easily do this by creating a master cover letter. Whenever you need to apply for a job, tweak the master cover letter concerning the job description skills and responsibilities.

Keep your Federal Cover Letter to-the-point

The hiring manager only has a couple of seconds to look at your cover letter. So, make sure to keep your federal cover letter concise and to the point. Do not exceed one page, and try to wrap up your cover letter within 3-4 paragraphs.

Proofread your cover letters

Do not send your cover letter to the recruiter right away. Always proofread your cover letters and do a proper grammar and spelling check before sending it to the recruiters. It’s best to take expert opinion to create your federal cover letter before sending it to the recruiter.

Hiration Online Resume Builder Service can help you do that.

Online Resume Builder

These are the features of Online Resume Builder:

• Option to save unlimited resumes
• Intuitive next text suggestion
• Auto bold feature
• 20+ Cover letter designs
• LIVE resume score
• JD-resume matcher
• Full rich-text editor
• Unlimited PDF downloads
• 1-click design change
• A sharable link
• LIVE editor Go to our Online Resume Builder and choose from 20+ federal cover letter templates to create a professional cover letter for yourself!

Key Takeaways

With that, we have come to the end of this blog. Let’s see some of the key takeaways from the blog:

• Always format your federal cover letter professionally. Keep it on a single page, and ensure to have 1” margins on all sides.
• Start your cover letter introduction with a powerful statement such as your years of experience.
• Highlight your best achievements relevant to the job on the second paragraph of the cover letter and include keywords in this section
• Explain why you are the right fit for the job in the third paragraph
• Do some research on the organization and write something that matches your personality with the company mission in the last paragraph.
• End your cover letter for federal job with a CTA for an interview
• Do not forget to enclose your resume in the federal government cover letter.

If you want to create a federal cover letter, go to Hiration Resume Builder tool and choose from 20+ cover letter templates to create a professional federal cover letter for you.

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Jobscan > Cover Letter Writing Guide

How To Write A Cover Letter in 2024 (Expert Tips and Examples)

Here’s a comprehensive guide on how to write a cover letter that will get you noticed by recruiters.

Trusted by:

A survey revealed that 77% of recruiters prefer candidates who send in a cover letter, even if submitting it is optional. Additionally, 90% of executives consider cover letters invaluable when assessing job candidates.

So, if you think cover letters are no longer important and necessary in 2024, think again.

Here’s a comprehensive guide to help you write a cover letter that effectively sells your skills and professional experience, increases your chances of getting interviews, and gets your foot in the door.

Table of Contents

What is a cover letter and do you still need one in 2024?

A cover letter is a letter of introduction accompanying your resume that paints why you are the best person for the job, what you bring to the table, and how you can help move the company forward.

Is the cover letter dead? No! In fact, a recent study by ResumeLab revealed that 64% of job vacancies still require that you include a cover letter in your application and 83% of HR pros said that cover letters are important for their hiring decision.

The bottom line is that a cover letter is still a valuable piece of your job search collateral. Nail your cover letter and you could end up getting that dream job.

So what exactly do you need to accomplish in your cover letter?

What is the purpose of a cover letter?

According to 49% of HR managers , your cover letter is the second best way to call attention to your resume and distinguish yourself from other applicants.

So the main purpose of your cover letter is to compel the recruiter to read more about you on your resume and move you to the next part of the hiring process.

Further, according to award-winning resume expert Melanie Denny , your cover letter is your value proposition letter. It proves why you are the best candidate to address the company’s needs with the professional skills and qualifications to succeed in the job.

Here’s an example of a great cover letter:

Now let’s get into the details of what your cover letter needs to include.

Cover Letter Structure Checklist

Here’s a quick rundown of what you need to include in your cover letter.

• Contact Details Name Address (or City, State with zip code) Phone number Email address
• Greeting Whenever possible, address the hiring manager by name.
• Opening Who are you? What are your relevant skills and accomplishments?
• Body (1-2 paragraphs) What do you know about the company? Why are you applying for this job? What value can you bring to the company? Include measurable results when possible.
• Closing Reiterate your interest. Add a Call to Action. Mention any attachments. Use a professional sign-off like “Best” or “Sincerely” before your full name.

Here’s an example for the visual learners out there:

Now that you know the basics of what to include in your cover letter, let’s go through the process from start to finish to see how you can write a cover letter that will make you stand out from the rest of the candidates.

How to write a cover letter in 9 steps

It can be intimidating to try to parse down all your best qualities into a few quick paragraphs for your cover letter.

Here are 9 steps you can take to make sure you’re headed in the right direction:

Step 1. Do your research

Before writing your cover letter, thoroughly read the job description and the requirements for the job.

Melanie Denny , award-winning resume expert, likens the job description to your cover letter cheat sheet. And when checking the job description, she says you need to consider the following:

• What are the company’s priorities?
• What are their goals for the role?
• What outcomes and accomplishments in your previous roles match the goals?
• What are the key phrases and verbiage the company uses?

This will help you customize your cover letter, angle yourself and your narrative to fit the role better, and impress the hiring manager.

Try reaching out to the recruiter, hiring manager, or someone working in the company if you want more in-depth information about the company and the position you are applying for.

Step 2. Customize your cover letter for every job

Make sure your cover letter matches the job you are applying for. Writing a generic cover letter is a missed opportunity as this will not appeal to the recruiter or hiring manager. According to research from ResumeGo , 81% of HR professionals value job-specific cover letters over generic ones. Jobseekers who had tailored cover letters received a 53% higher callback rate compared to those who had no cover letter.

Remember, your cover letter is your chance to prove that you are passionate about working for a given company, so take the time to write a tailored cover letter for each position . You can do this by mentioning your skills and experience that are directly related to what’s mentioned in the job description. If you’re applying for a data analyst role that requires expertise in Microsoft Power BI, cite an example of a Power BI dashboard you built and how it helped the company.

Read our full guide: How to Optimize Your Cover Letter

Step 3. Include all of your contact info

You should make it easy for the hiring manager to reach you. In your cover letter, list these three things:

• Address (including zip code– for ATS purposes )
• Phone number with area code
• Email address
• Name of the Hiring Manager
• Name of the Company
• Address of the Company

Traditionally, your contact information is included in the upper left corner of your cover letter if you’re writing in a document. If you’re writing an email, this can be included beneath your signature at the end of the message.

Cover Letter Header Example:

Jane Jobscan Seattle, WA 98101 (555) 555-5555 • [email protected] linkedin.com/in/jane-jobscan

February 25, 2024

Lavinia Smith Hiring Manager Media Raven, Inc. Plantersville, MS 38862

Step 4. Address your cover letter to a real person

According to Melanie Denny, resume expert and President of Resume-Evolution, addressing your cover letter to a real person and addressing them by their name feels more personal and shows recruiters and hiring managers that you took time and did the research.

You can usually find the hiring manager’s name by searching the company website or LinkedIn profile, or by calling the company and asking which hiring manager is assigned to the particular position.

Once you learn the name, a simple greeting of “John” or “Hello John” is all you need.

If you can’t find the hiring manager’s name, you can use any of the following:

• Dear Hiring Manager
• Dear (Department) Team
• To whom it may concern

Read our full guide: How to Address a Cover Letter

Step 5. Write a strong opening statement

Melanie Denny suggests that you start your cover letter with a bang. This will hook the hiring manager’s interest and show them how you can be a valuable addition to the team.

Here are things you can do:

• Open with a thought-provoking question
• Make a big claim about what you can do for the company
• Say something relevant and specific to the company

For example,

“I want to bring the marketing department of Media Raven Inc. to the next level and help the company exceed goals and reach more customers as Marketing Manager.”

Step 6. Prove how your professional background and skills help the company in the body of your cover letter

Take advantage of this real estate and prove to the prospective employer how your background, values, and professional experiences position you as the best fit for what the role requires.

This is especially important if you are switching careers. Highlight your relevant accomplishments in your cover letter, showcase your transferable skills, and explain how you can help the company address its challenges and succeed.

For example:

“As the Director of Marketing at ABC Company since 2018, I directed all phases of both the creative and technical elements of marketing initiatives, including data mining, brand creation, print/web collateral development, lead generation, channel partner cultivation, customer segmentation/profiling, as well as CRM and acquisition strategies.

Perhaps most importantly, I offer a history of proven results, as evidenced by the following marketing accomplishments for my current employer:

• Captured a 28% expansion in customer base since 2018, achieved during a period of overall decline in the retail industry.
• Led national marketing campaign (comprised of trade shows, media, and PR initiatives) for my company’s newly launched technology services division
• Developed and executed SEO strategy that achieved and sustained top 3 rankings on Google (organic, nonpaid results) for key product search terms.
• Oversaw the creation of a new company logo and rebranded 100+ products to cement a cohesive corporate identity and support new company direction.”

Just like when writing a resume, your cover letter should only include the most relevant and positive information about you. To home in on the right skills and qualifications to mention, try scanning your cover letter .

Read our full guide: What Do You Put in a Cover Letter?

Step 7. Write a strong closing statement and a call to action

Use the closing of your cover letter to:

• Thank the hiring manager for their time
• Mention any attachments (resume, portfolio, samples)
• Invite to schedule an interview
• Let the hiring manager know that you will follow up

Keep the closing professional and try not to sound too eager since that can come off as desperate. You must also keep in mind the tone and personality of the company you’re communicating with.

“Given the opportunity, I’m confident I can achieve similar groundbreaking marketing results for Media Raven, Inc.

Ms. Smith, I would welcome the chance to discuss your marketing objectives and how I can help you attain them. Feel free to call me at (555) 555-5555 or email me at [email protected] to arrange a meeting. I look forward to speaking with you.”

Read our full guide: How to End a Cover Letter With a Call to Action

Step 8. End with a professional closing salutation

To finish out the closing , use a formal signature. You can use “Sincerely,” “Best,” “Regards,” “Yours,” or any other professional signoff.

Use your first and last name as your signature. If you’re sending your cover letter in the body of an email, make sure it’s your personal email account that does not list your current work signature beneath the email. Your other option is to write the cover letter in a word document, save it as a PDF, and attach it to your email.

Step 9. Optimize your cover letter for the ATS

The Applicant Tracking System or the ATS is a software that companies use to screen applications and shrink their pool of applicants. Through the ATS database, a recruiter or hiring manager can just search for specific skills and keywords and the ATS will return a list of the top candidates who match the search criteria.

To optimize your cover letter for ATS, you need to:

• Carefully read the job description
• Take note of skills and resume keywords frequently mentioned
• Incorporate these keywords into your cover letter

Read our full guide: How to Optimize Your Cover Letter to Beat the ATS

Does your cover letter pass the test?

Scan your cover letter to see how well it matches the job you're applying for. Optimize your cover letter and resume with Jobscan to get more interviews.

How to Format Your Cover Letter

A cover letter is a letter, but that doesn’t mean you should just plop everything onto the page in a stream-of-consciousness flow. After all, cover letter formats determine the order in which the hiring manager learns about you, which can significantly influence their first impression. Use the format order below as a guideline for building the structure of your cover letter.

Notice how the topics flow like a conversation? When you first meet someone, you introduce yourself, tell them your name and a little about yourself, and then leave the conversation open for future meetings.

Your cover letter is just a like having a conversation with someone for the first time. Keeping that in mind will help you to keep things simple and focus on the right information.

Below are some examples of how to format your cover letter for different types of applications.

How to format your cover letter for a job

• State your name
• Explain your work history
• Tell them what you can do for their company
• Say goodbye

How to format your cover letter for an internship

• Explain your coursework history and education
• Explain what you can gain professionally

How to format your cover letter with no experience

• Explain your skillset and character qualities that make you well-suited for the role
• Outline entry-level achievements

You can also check out our cover letter templates to help you as you write your own cover letter.

Do you want to save time and receive instant feedback on your cover letter? Check out Jobscan’s cover letter tool .

Read more : How to Write a Resume for Today’s Job Market

Cover Letter Examples

Here are some examples to help you create a cover letter that will make you stand out and give a strong first impression.

1. Internship Cover Letter Example

2. Career Change Cover Letter Example

3. Operations Manager Cover Letter Example

4. Communications Professional Cover Letter Example

5. Software Engineer Cover Letter Example

Cover Letter Do’s and Don’ts

Aside from the basic steps of how to write a cover letter, there are some things you definitely need to make sure you avoid – and things you can’t skip! Follow these do’s and don’ts for writing a cover letter, and you’ll end up with a much better result.

• Customize a cover letter for every job application that asks for one.
• Incorporate the top skills or keywords from the job description in your cover letter.
• Include the company name and address, the job title, and point of contact’s name on your cover letter.
• Incorporate relevant and compelling measurable results in your cover letter.
• Explain, briefly, any dramatic shifts in a career (i.e. you are changing industries or job titles).
• Use company information to relate your interest in the job.
• Keep your cover letter concise.
• Convey WHY you are right for the position.
• Use a cover letter unless one was requested.
• Attach a cover letter directly to your resume unless requested to do so.
• Use the same boilerplate cover letter for multiple job applications.
• Over-explain your work history, employment gaps, or qualifications – save it for the interview.
• Badmouth any of your past employers.
• Use the cover letter to complain or tell about your job search journey.
• Use non-standard formatting like tables, columns, or graphics. (ATS can’t read those and your cover letter copy might not be scannable by the system.)
• Use long paragraphs.

More Cover Letter Tips

• When emailing your cover letter, be strategic with your subject line. Never leave the subject line blank, and double-check for specific instructions in the job posting. If possible, use the email subject line to sell yourself. For example: “Experienced Software Engineer Seeks Senior Level Mobile Position.”
• Keep your cover letter brief and to the point. The hiring manager will be reading many cover letters. By carefully selecting your words and experiences to include, you can stand out from the crowd of applicants.
• Be confident. Let the hiring manager know the reasons why you deserve this position, and make yourself believe them too!
• Your cover letter should not be simply a rephrasing of your resume. Let your personality show and go into further detail about your most valuable skills and experiences.
• Do your research on the company and position before writing the cover letter. It should be customized to that specific company’s values and needs. Hiring managers can spot a generic resume from a mile away.
• Use the job posting as your guide for what topics, skills, and experience to focus on.
• The best cover letters include keywords from the job posting. Applicant tracking systems may scan your cover letter along with your resume and will be using these keywords to sort through the applicants.
• Check for spelling and grammar errors.
• Send your cover letter as a PDF to avoid readability issues and to present the most professional application package.
• Scan Your Cover Letter with Jobscan to make sure you’re checking all the boxes.

Optimize Your Cover Letter with Jobscan’s Cover Letter Scanner

In addition to resume scans, Jobscan Premium users can also scan their cover letters against a job description.

This generates a report of the top hard skills and soft skills found in the job description that should be included in your cover letter, plus additional checks for optimal length, contact information, measurable results, and more.

Here’s how it works:

Key Takeaways

Your cover letter gives recruiters, hiring managers, and prospective employers an overview of your professional qualifications and relevant accomplishments that position you as the best candidate for the job.

So you have to make your cover letter powerful and interesting enough to make the recruiter or hiring manager read your resume and move you to the next step of the hiring process.

Here are key pointers when writing your cover letter.

• Make sure you’ve read the job description and done your research about the company.
• Get to know the name of the recruiter or hiring manager so you can address your cover letter properly.
• Include relevant and measurable accomplishments in the body of your cover letter to prove to the hiring manager that you have what it takes to succeed in the job.
• Keep your cover letter short and concise.
• Your cover letter is not a substitute for your resume so don’t just copy and paste whatever is in your resume into your cover letter.

One last important reminder!

Having a strong cover letter is not enough. You also need to create a killer resume to make sure you stand out and land job interviews.

Learn more about writing a cover letter

How to Address a Cover Letter

10 Tips for Writing a Cover Letter

The Career Change Cover Letter: How to Get it Right

What Do You Put in a Cover Letter?

Is Your Cover Letter Robot-Approved?

How to End a Cover Letter with a Call to Action

Frequently asked questions, what are the different types of cover letters.

There are four types of cover letters.

• Application cover letter An application cover letter is what you send to the recruiter or hiring manager along with your resume.
• Prospecting cover letter You send this when you want to inquire prospective employers about open positions in their company or put yourself top-of-mind when they do decide to hire.
• Networking cover letter You will send this to professionals in your network in hopes of getting referrals, introductions, job search advice, and job opportunities.
• Career change cover letter This is what you send when you are switching careers or industries.

What tense should I use when writing a cover letter?

It can be appropriate to change tenses throughout your cover letter.

For example, you can explain who you are in the present tense and explain important aspects of your work history in the past tense. You can switch to future perfect tense when discussing the ways you would perform if given the position.

Think of it like this, “I am ABC, I did XYZ previously, and I look forward to doing EFG in this position.”

What to include in a cover letter

Our cover letter guidelines above explain how to write a cover letter more deeply, but in summary, you should always include your name, relevant work experience, and reasons why you are right for the job in your cover letter.

When not to include a cover letter

• When the job posting clearly states not to include a cover letter
• When you don’t have the time and energy to customize your cover letter. It’s better not to send a cover letter than to send a half-baked and mediocre one.
• When you are applying online and there is no field to upload your cover letter.
• When your cover letter has a lot of typos and errors.

What should you send first: a cover letter or a resume?

Typically, your cover letter and resume will be sent as a pair, but your cover letter is meant to be an introduction to your resume. If it is an email, use the cover letter in the body and attach your resume, otherwise, attach both.

Pro Tip: Be sure to review all instructions in the job description to follow the hiring manager’s requests.

How long should a cover letter be?

According to 70% of recruiters, a cover letter should not exceed 250 to 300 words.

Although there is no hard and fast rule about this, the ideal cover letter length should be around half a page to one full page in length to keep your message concise, clear, and easy to digest.

Should a cover letter be sent as a file attachment?

If it is not specified in the job posting, a cover letter can be sent either as an attachment (PDF is best) or in the body of an application email with your resume attached.

How to share a cover letter with a potential employer

There are several methods of sharing a cover letter with potential employers, depending on their application process.

Cover letters can be written on a document and turned into a PDF to be uploaded to a job application website or attached to an email along with your resume.

In other cases, your cover letter can simply be written in the email message to a hiring manager, with your resume attached.

How to title and save your cover letter

The key in every aspect of job applications is to make yourself an easy “yes” for your potential employer. That means making it easy for the hiring manager to keep track of your application materials for later review. With this in mind, make sure your full name and the phrase “cover letter” are included in the file label. Other helpful details might include the job title you’re applying for or the year of your application.

Here are a few examples:

• Your Name_Cover Letter_Job Title.pdf
• Cover Letter_Your Name_Job Title.pdf
• Job Title_Your Name_Cover Letter.pdf
• Your Name_Cover Letter_2024.pdf
• Cover Letter_Your Name_2024.pdf

Explore more cover letter resources

Cover Letter Formats

ATS-Optimized Cover Letter

Cover Letter Templates

Generate a personalized cover letter in as little as 5 seconds

Say goodbye to the stress of writing a cover letter from scratch. Our AI-powered cover letter generator uses GPT-4 technology to create a personalized and ATS-friendly cover letter in one click. Stand out from the competition and land more job interviews.

Associate Director of OCPD

• Madison, Wisconsin
• LAW SCHOOL/LAW SCHOOL-GEN
• Academic Services and Student Experience
• Staff-Full Time
• Opening at: Aug 27 2024 at 10:30 CDT
• Closing at: Sep 15 2024 at 23:55 CDT

Job Summary:

Provide career counseling and advice to J.D. and LLM students on subjects including development of self-assessment and career planning strategies; review and revision of resumes, cover letters and other application material; instruction regarding interview preparation and mock interviewing; and guidance in the creation and expansion of a student's personal network. Develop and execute presentations, programs and events to provide students with career and professional development skills, practice- and setting-centered information, and advice, individually, with other OCPD staff, and in conjunction with law firms, government agencies, other legal employers, and bar associations. Track and collect summer and post-grad employment data of students for required internal and external reporting. Will serve as main OCPD point of contact for LLM students, so will be responsible for keeping up on best practices in career advising for LLM and international students and will present to this student population on the same. Will also serve as the point person for questions from international students regarding curricular practical training (CPT). May be the primary point of contact for another OCPD initiative. Other duties as assigned.

Responsibilities:

• 50% Educates or advises students and recent alumni individually, or in groups through various mediums about career exploration, self-assessment, skills, materials development, and career decisions
• 15% Develops and delivers career development programming and resource materials across various mediums to provide education to students
• 15% Responds to questions and provides information regarding student services, policies, procedures, and employment preparation
• 10% May identify and maintain a professional network of employers or other stakeholders to facilitate career exploration and employment opportunities for students
• 5% Participates in campus-wide career services community providing input to leadership regarding the development of advising, recruitment, and co/curricular programs offered by the school/college/unit
• 5% Supervises unit staff and/or plans, organizes, allocates resources, assesses performance, and leads the operational activities for a significant portion of the unit's career services portfolio

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals. The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world. For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Required Bachelor's Degree Required Terminal Degree J.D. Required

Qualifications:

Multiple years relevant post-J.D. experience. Preferred experience with coaching or mentorship of students or attorneys. Applicants will preferably have experience working with diverse groups and/or diverse students, contributing to a positive, inclusive and diverse environment.

Full Time: 100% It is anticipated this position requires work be performed in-person, onsite, at a designated campus work location.

Appointment Type, Duration:

Ongoing/Renewable

Minimum $70,000 ANNUAL (12 months) Depending on Qualifications

How to Apply:

Applicants must apply through the Jobs at UW website ( www.jobs.wisc.edu ) by submitting a cover letter and resume by the consideration date.

Kelly Hallmark [email protected] 608-262-3138 Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Official Title:

Career Development Manager(AE079)

Department(s):

A45-LAW SCHOOL/LAW SCHOOL/CAREER SVC

Employment Class:

Academic Staff-Renewable

Job Number:

The university of wisconsin-madison is an equal opportunity and affirmative action employer..

You will be redirected to the application to launch your career momentarily. Thank you!

Frequently Asked Questions

Applicant Tutorial

Disability Accommodations

Pay Transparency Policy Statement

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Website feedback, questions or accessibility issues: [email protected] .

Learn more about accessibility at UW–Madison .

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How to get ChatGPT to write your cover letter: step-by-step guide with exact prompts

• When applying for jobs, ChatGPT-4 can make the cover-letter writing process more manageable.
• An AI consultant shares tips for writing an effective cover letter using ChatGPT.
• Here's a step-by-step guide, including writing prompts and navigating ChatGPT's limitations. 

Generative AI can be an effective tool for time-consuming tasks like writing cover letters, but only if you know how to use it effectively.

As an AI consultant , marketing and design companies come to me when they need help learning to use AI tools like ChatGPT. I also help companies review potential employees for AI-specific roles by evaluating their understanding of current tools and trends.

Here's a step-by-step guide on how to get AI to write you a great cover letter that doesn't sound AI-generated. 

Learn the basics

ChatGPT works best with specific directions, so learn what makes a good cover letter before directing ChatGPT to write one. 

Isimemen Aladejobi, a career strategist, outlines three components of an effective cover letter. 

•  A strong introduction that demonstrates company or industry knowledge. Highlight something in the news that's relevant to your prospective department. Use this topical event to segue into why you're interested in this specific position.  Aladejobi recommends always referring to the job title and company by name.
• The body of the cover letter should convey why your skills and experience make you a perfect fit. Highlight what you brought to the table at your last job and connect it to the requirements of the role you're applying for. Even suggest initiatives you could start at the company.
• The sign-off should be simple. Aladejobi suggests, "I'm excited and looking forward to hearing from you," which she says demonstrates enthusiasm without being too wordy. 

With this in mind, you can now start prompting ChatGPT with confidence. 

Writing your cover letter in ChatGPT-4

Be aware of the token limit.

The token limit is ChatGPT's limit on recall and comprehension during a single session. ChatGPT has a token limit of 4,096, and according to OpenAI , 100 tokens are about 75 words.

If ChatGPT starts responding to prompts illogically, you've probably hit the limit. This message to help ChatGPT refocus:

" Please search this chat for the word strawberry and reread that message and provide me a summary of what you think we need to do. We're at step [#] of that message. Tell me if you want a recap of the previous steps, and I'll provide a summary. "

Related stories

Having this marker will keep ChatGPT on task and ensure an accurate end product. 

Step 1: Onboard ChatGPT to the task

ChatGPT needs very explicit instructions to complete tasks successfully. Below is the exact prompt to copy and paste into the chatbot. 

To apply for a job within your industry use this prompt: 

"Hi ChatGPT. You're now the best cover letter writer on earth. You and I will write a cover letter together for [job title] at [company]. I have [#] years of experience. Here's what we're going to do:

•  You will ask me at least 15 questions about my work history and vision for the role. Make at least one of the questions "What initiatives would you implement in this role?"
• I'm going to give you sections of the job description to read and you're going to generate a strategic plan for the cover letter based on my answers from step one and the job description for me to approve.
• I'm going to give you a news item about the company. Read it and tell me how you plan to connect it to my cover letter application.
• Use this format to write the cover letter:
• Begin with the news item based on my approval of your strategy. Conclude paragraph one: "When I came across this role, I knew it was the role for me. Let me tell you why."
• The next two to three paragraphs should be my career history with clear connections to the position requirements and desired skills. Make sure to say somewhere, "As your [position title], I'll," and include some of the initiatives.
• Wrap up with the following sentence, "I'm excited and looking forward to hearing from you."

If we exceed your token limit, let's use "strawberry" as our focus word so you can get reoriented. 

Please begin by summarizing what you think I want you to do."

If you're making a pivot in your career, remove this line from the prompt: " I have [#] years of experience ," and replace it with " I'm making a career transition from [industry] to [industry] so the cover letter needs to heavily showcase how my previous experience is an asset to [Company]. "

And add this to the first task: "Make another question about how I think my previous experience is an asset to this new industry."

Step 2: Check for understanding

ChatGPT should create a summary of this plan. Check that the summary is accurate. If it is, reply with " next step " or " yes ."

Ashley Couto

If ChatGPT gets confused, open a new chat and repaste the prompt.

Step 3: Answer the career questions and have ChatGPT generate a career summary

The bot should provide you with the 15 career questions. Each answer should be two or three sentences long. You can go over for one or two questions, but be wary of potentially hitting the token limit. 

Once you've answered all the questions, add this sentence and press enter:

" Please create a detailed summary of my responses that I can paste into ChatGPT so I don't have to answer all these questions again if I need to generate another cover letter. "

Copy and paste the summary into another document to use for other applications. 

Step 4: Input no more than 2,500 characters of the job description

Copy and paste only the pertinent details from the description into ChatGPT and delete the fluff. Keep skills and competencies, responsibilities, the role overview, and a little about the company if you think it would be helpful.

Step 5: Paste in a company press release or industry-specific news story

Once ChatGPT gives you its plan, decide whether you agree with its intent. If you do, indicate that you want to move forward and press return or make a change. 

With any AI tool, you must be an editor and strategic advisor. Do not assume that what it's generated is the right path. Exercise critical judgment and get ChatGPT to refine.

For example, after I provided the article, ChatGPT presented me with a summary that didn't highlight key issues on how Canadian media companies think about content. I gave it instructions to refine it.

Step 6: Generate the cover letter and revise it with ChatGPT

Once you've approved its strategic approach, ChatGPT will generate the cover letter. 

It will generate a first draft but probably won't be ready for use yet. It's your job now to go back in and revise using specific instructions.

For example, I felt that the third paragraph ChatGPT generated was weak.

Direct it with specific changes to adjust particular paragraphs and go back and forth for a few rounds until you're happy.

And it generated a much stronger attempt.

Step 7: Put it into a text editor

ChatGPT has a suboptimal understanding of grammar and syntax. Once you're happy with the content, put your text through Grammarly to help tighten up the language and avoid problems like using the passive voice.

Step 8: Rinse and repeat with modifications

You can use the same root prompt for future cover letters, but replace step one with this:

"I'm going to paste in a summary of my work experience. Please write me a three-sentence summary of what type of work I do and what you see as my top accomplishment so I can check for understanding."

Based on the previously generated summary, you'll double-check that ChatGPT has a good idea of what you do. If it's missing a few key details, fill it in on those or tell it which summary you want it to prioritize before you move through the rest of the prompt.

Watch: The 3 key words to use on your résumé to land the interview

• Main content

How (and What) to Name Your Resume File

3 key takeaways

• Your resume file name holds a surprising amount of importance in your job search.
• A clear and concise file name will include three specific details.
• Teal's Resume Builder can help you easily track and manage all of the different versions of your resume.

As a job seeker, your resume is often your first impression. But what’s your resume’s first impression? Put simply, what’s the very first thing hiring managers see when they decide to open and review your document?

It’s your resume file name. That seemingly inconsequential job search detail carries a surprising amount of weight in getting your resume noticed—and making a good impression when that happens.

This guide digs into the details of why your resume’s file name matters, what makes for a good resume file name, examples to show you the way, and plenty more.

Keep track of all your resume versions with Teal's   resume creator . Stay organized, avoid confusion, and send the right document with every application.

Why your resume file name matters

Understandably, you focus a lot of time, energy, and attention on the content of your resume. From including relevant keywords to polishing every last letter, the meat of your resume is where the bulk of the work happens.

That makes it easy to overlook the importance of what you name your resume file. But, taking a nonchalant approach to file names increases confusion and can also hinder your chances of success in your job search.

Your resume file name is important because it:

• Helps you get noticed: While hiring professionals searching an applicant tracking system (ATS) are generally more focused on the content of your resume, a clear and professional file name can work in your favor. It ensures your resume is easily identifiable—potentially giving you a slight edge in the initial screening process.
• Keeps you more organized: An adequate file name not only makes your resume easier to find for a hiring manager but also for you personally. When you’re applying for multiple positions, you quickly end up with a desktop covered in different resume documents. Naming them clearly helps you find and send the correct resume to the correct employer.
• Demonstrates professionalism : The job listing might note a specific file name for candidates to use. Honoring those directions shows your keen attention to detail. Additionally, a clean and consistent file name format (one you use not only for your resume but for your cover letter and other application materials) helps you make your most polished and professional impression.

What to name your resume: Resume file naming best practices

You’re convinced that when you make a resume your file name matters, but how do you get it right? Here’s what you need to know to name your resume file and stand out (in a good way) during the hiring process.

Resume file name template

Here’s the first question most candidates have: What information should you include in your resume file name? This can vary based on the employer and whether or not they noted specific directions in the job description.

In general, your file name should include:

• Your first and last name
• The job title you’re applying for
• The word “resume”

Those three key pieces of information immediately tell the employer who you are, what you’re applying for, and what your document is—without them even having to open your resume and review all the words.

The single most important aspect of your resume file name is your name. So, list that first and separate words with a hyphen or underscore.

Here’s a resume file name template you can follow:

[First Name]_[Last Name]_[Job Title]_[Resume]

‍ And here’s an example of what that template looks like when it’s filled in for a candidate named John Smith:

John_Smith_Senior_Software_Engineer_Resume

You can use that same format for your cover letter and other application materials. You’ll simply swap the word “resume” to indicate the content of the document:

John_Smith_Senior_Software_Engineer_Cover_Letter John_Smith_Senior_Software_Engineer_Work_Samples

For both your resume and cover letter, your file name will also have an extension at the end, such as .pdf, .doc, or .docx, to indicate your resume’s file type. When in doubt, a resume PDF is your safest bet for your file format.

Resume file naming tips

Following that simple template goes a long way in writing a clear and concise file name, but here are a few more tips to treat your file name as a small but powerful detail that can separate you from other applicants.

Read the application directions carefully

In some cases, employers detail specific instructions for how they want you to name your resume. They might need that to comply with their computer systems or make it easier for them to track job applications. For example, they could ask you to include a job identification number rather than a position title. Follow those directions to the letter. Your file name isn’t your opportunity to get creative.

Avoid special characters

You can use underscores or hyphens to separate pieces of information. But beyond that, avoid other special characters and emojis. They not only clutter your file name but also could make your resume incompatible with different computer systems employers use.

Keep it concise

Ideally, your resume file name should be around five words. A lengthy file name like “Jane_Smith_Sales_Territory_Manager_Resume_CompanyXYZ_ID29847_08-21-2024.pdf” is overwhelming and difficult to read. The only time your file name should be this long is if the employer specifically asked you to include all of this information.

How to name your resume file

When you’ve landed on the right name for your resume, it’s time to figure out how to actually change and save your resume’s file name. Here’s how.

How to name a resume file in Microsoft Word

If you’ve created your resume as a Word document, you’ll name your resume when you save it:

• Click “File” > “Save As”
• Enter your resume file name in the “Save As” field
• Select your desired file format and where you want your resume saved on your computer

How to name a resume file in Google Docs

In Google Docs, click the title bar at the very top of the page (it’ll say “Untitled document” if you haven’t previously entered a title). Type in your file name information, and it will save automatically.

Alternatively, you can click “File” and “Rename” to edit the name of your document.

How to name an existing resume file on a desktop

Already saved your resume document to your desktop? Don’t worry—it’s still easy to change the file name. Right click on the document, select “Rename,” and then type in the new name of your file.

How to name a resume file using a resume builder

Naming or renaming a resume file in Teal’s Resume Builder is straightforward. Press the button to create a new resume or open one of your existing resumes. Click the title at the top of the page and then enter your information. 

When you export your Teal resume as a PDF, it will automatically export using the name you’ve set there. Additionally, naming your resumes clearly makes it way easier to identify specific resume versions on your master list of resumes.

Examples of good and bad resume file names

Here’s a look at some examples of well-written resume file names—as well as some that will inevitably make employers roll their eyes.

Well-named resume files

A well-named resume file that includes the candidate’s first name, job title, and the word “resume.”

Why it works: This resume file name incorporates all of the best practices. It showcases the candidate’s full name first, lists the exact position title as it appears in the job description, incorporates the word “resume,” and separates information with underscores (rather than other special characters).

Why it works: This example includes the applicant’s full name and the word “resume” for clarity. However, this hypothetical job listing asked candidates to include the job ID number in the file name rather than the position title—and this candidate honored the employer’s directions.

Poorly-named resume files

What to fix: While this file name includes the word “resume,” it skips other pertinent information like the applicant’s name and the position title. Additionally, it includes unnecessary information the employer doesn’t need (like the date and time the resume was created), and details aren’t clearly separated.

‍ What to fix: All of the must-have details are there, but this resume file name is way too long and includes far too much information. Additionally, it incorporates special characters that might be unreadable by different platforms. The only reason your file name should be this long is if the employer explicitly asked you to include all of this information when naming your document.

How to manage multiple resume files

When you’re job searching, it’s not long before you end up with dozens of different resume files and versions in a jumbled mess on your desktop—many of which are only slightly different from each other.

Fortunately, Teal’s Resume Builder with version management makes it way easier to track and manage all of your resume documents.

In Teal, you can:

• Use the checkboxes to quickly add or remove information from a resume—rather than starting from scratch each time.

• Easily duplicate a resume that you can adjust and name accordingly.

• Automatically update different versions of your resume when working on one of your files. For example, if you change your address, you can apply that update across all of your resumes within Teal. Learn more in this video tutorial .

• See all of your resumes listed in one spot. You can see all of your file names as well as other information, like the job you wrote the resume for and the date you created it. Sort your different resumes by clicking the arrows on the column titles.

Use Teal to manage your resumes with more clarity and less chaos

It’s easy for your file name to become an afterthought when writing your resume. But that seemingly trivial detail can have a huge impact on a prospective employer’s perceptions and your own ability to stay organized.

Use this guide to choose the right file names for your resumes, and you’ll set yourself up for a far more successful (and less stressful) job search. 

Tracking and managing your resume files doesn’t need to be so complicated. Get started with Teal for free today .

Frequently Asked Questions

What is the best file name for a resume.

The best resume file name is one that follows the employer’s specific directions. If the employer doesn’t offer explicit instructions, your resume’s file name should include your full name, the job title, and the word “resume.”

How do I save a resume file name?

How you save your resume file name depends on what program your resume’s file was created in. In Word, you’ll click “File” and “Save As” to name your resume. In a Google Doc or in Teal’s resume builder, click the title of the document and edit accordingly.

How do you name the file of your resume?

Closely review the job posting to see if the employer included any file name instructions. Name your document using those directions or general best practices by saving it or renaming it.

Kat Boogaard

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What to Know About the Updated COVID Vaccine for Fall, Winter 2024–25

The updated COVID vaccine provides safe, effective protection against current variants for everyone 6 months and older.

Aliza Rosen

Amid an unexpectedly large surge of summer COVID infections in the U.S., and with the fall/winter virus season around the corner, updated COVID vaccines have arrived.

COVID vaccines are one of the best and safest ways to protect against severe illness and hospitalization. Updated COVID vaccines are chosen to target the variants currently circulating and are recommended for everyone 6 months of age and older.

In this Q&A, Andy Pekosz , PhD, a professor in Molecular Microbiology and Immunology , discusses who the updated vaccine is recommended for, when to get yours, whether it’s safe to get it alongside other seasonal vaccines.

What’s new about this year’s updated COVID vaccines?

The updated mRNA COVID vaccines from Moderna and Pfizer are based on the KP.2 strain, one of the FLiRT variants that have been spreading since early spring. These variants and their sub-variants have caused the majority of infections during this summer’s COVID wave.

Who should be getting an updated COVID vaccine?

Everyone 6 months and older should get vaccinated against COVID, according to the CDC’s recommendations .

For children ages 6 months to 4 years: Vaccination is recommended, but the number of vaccinations is based on which vaccine they receive, their age, and whether they’ve received a previous COVID vaccine. Parents and guardians should refer to CDC guidance and check with their pediatrician to see what’s recommended for their child.

For people ages 5 years and up: One dose of the updated COVID vaccine is recommended, regardless of whether they’ve been vaccinated previously. If someone has received a COVID vaccine recently, they should wait at least two months before getting the updated one for this season.

According to updated CDC guidelines, individuals who are immunocompromised may receive additional doses with their health care provider’s guidance.

When is the best time to get vaccinated?

This summer’s surge has been larger and lasted longer than many experts anticipated, making it a little trickier than years past to determine the best time to get vaccinated.

People who have not had COVID in the past few months have a couple options:

• Get the updated COVID vaccine as soon as it’s available  (late August, early September) to protect yourself as the wave of summer infections continues.
• Get the updated COVID vaccine around mid-October to build protection in time for the rise of cases that typically occur around November through January.

People at higher risk of severe illness should consider getting an updated COVID vaccine as soon as possible. Everyone who is eligible should get an updated COVID vaccine by mid-October in order to build immunity ahead of holiday travel and gatherings. Remember, it takes about two weeks to build up immunity following a vaccine, so schedule your vaccination accordingly.

How long does protection last after I'm vaccinated?

Broadly speaking, the COVID vaccine provides strong protection against infection for up to three months and protection against severe disease out to six months. That said, there are a lot of variables that can affect duration and strength of protection, including any new variants that may emerge and how different they are from the vaccine formulation.

If I had COVID recently, when should I get the updated vaccine?

If you’ve had COVID this summer, you’ll have strong infection-based immunity and can wait a few months after your infection before getting the vaccine. According to the CDC, you can wait three months since your symptoms began or, for asymptomatic cases, since you first tested positive.

There’s some evidence to support waiting as long as six months after a COVID infection to receive an updated vaccine. Waiting longer than the CDC’s guidance of three months is not recommended for high-risk groups, but it’s something people can discuss with their doctor.

How should I choose which COVID vaccine to get?

Between the two mRNA vaccines from Moderna and Pfizer, there is no reason to get one over the other. They target the same KP.2 variant, are similarly effective, and elicit similar side effects.

Is the COVID vaccine free?

The COVID vaccine is free under most health insurance plans and Medicare.

If you don’t have insurance to cover the cost of the COVID vaccine, look for vaccination clinics run by your local or state health department. Children under 18 may also be eligible to get a free COVID vaccine through the CDC’s Vaccines for Children Program .

You can find local pharmacies offering COVID vaccines at Vaccines.gov or by contacting your health care provider or local health department.

Are there any side effects to the updated COVID vaccine?

The common side effects are the same as with previous COVID vaccines. Symptoms like soreness at the injection site, achiness or joint pain, fatigue, slight fever, chills, or nausea are normal and not cause for concern. These side effects are a sign that your body is mounting an immune response—exactly what it’s supposed to do following a vaccine. Side effects generally subside within a day or two.

If I haven’t gotten any COVID vaccines yet, can I start with this one?

If you’ve never been vaccinated against COVID, now is a great time to start. People 5 years of age and older are considered up to date on COVID vaccination once they receive one dose of an updated mRNA COVID vaccine.

How well does the vaccine protect against the variants currently circulating?

The vaccine is a close match to variants currently circulating and provides good protection against severe disease, hospitalization, and death. While KP.2 is not causing a significant number of infections, the most prevalent variants circulating right now are very closely related to them. The vaccine will never be a perfect match to the circulating variants because it takes 2-4 months to make the vaccine, and during that time the virus continues to change as it infects people.

Is vaccine-induced immunity better than immunity from infection?

Vaccine-induced immunity is better because it’s safer. When you get infected with COVID, symptoms from the infection wreak havoc on your body. Whether or not you’ve been infected or vaccinated previously, the updated COVID vaccine is going to strengthen your immune responses to high levels and do so in a safe way.

Can I still get COVID if I’m vaccinated?

People who are vaccinated can still get COVID, but it is much more likely they will experience mild symptoms. Vaccinated people are much less likely to experience severe illness or get so sick that they need to be hospitalized. Data continue to show that those who are hospitalized with COVID are largely people who have not received a COVID vaccine within the past 12 months.

Particularly for people at higher risk of severe COVID, vaccination is an essential tool for reducing COVID complications, hospitalization, and death.

Can you get the flu shot and the COVID vaccine at the same time?

Yes! In fact, studies have shown that people who decide to spread out their vaccines into separate appointments often don’t follow through with getting both. We’ve also seen that the immune response generated by each vaccine does not change based on whether they are administered at the same time or separately.

It’s important to remember that many of the same populations at high risk of experiencing severe illness from COVID are also at high risk of severe influenza. Especially for these vulnerable populations, it’s a good idea to time your vaccines together.

When might we see a combined COVID and flu vaccine?

Some vaccine manufacturers have been working on developing a combined vaccine for COVID and flu, but we’re not there yet. We certainly won’t see a combined vaccine this year. It’s possible one will be ready in time for fall 2025, but we won’t know for sure until more clinical trial results are available.  

Aliza Rosen is a digital content strategist in the Office of External Affairs at the Johns Hopkins Bloomberg School of Public Health.

Related Articles:

• Understanding the CDC’s Updated COVID Isolation Guidance
• What to Know About COVID FLiRT Variants
• The Long History of mRNA Vaccines

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Robert F. Kennedy Jr. Endorses Trump and Suspends His Independent Bid for President

Mr. Kennedy said he will remove his name from the ballot in battleground states, so as not to be a spoiler.

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Robert F. Kennedy Jr. Suspends Presidential Campaign

Robert f. kennedy jr. announced he was suspending his troubled independent campaign for the presidency, and endorsed donald j. trump..

In my heart, I no longer believe that I have a realistic path to electoral victory. So I cannot in good conscience ask my staff and volunteers to keep working their long hours, or ask my donors to keep giving when I cannot honestly tell them that I have a real path to the White House. I want everyone to know that I am not terminating my campaign. I am simply suspending it and not ending it. My name will remain on the ballot in most states. My joining the Trump campaign will be a difficult sacrifice for my wife and children, but worthwhile if there’s even a small chance of saving these kids. Most unifying theme for all Americans is that we all love our children. If we all unite around that issue now, we can finally give them the protection, the health and the future that they deserve.

By Rebecca Davis O’Brien Simon J. Levien and Jonathan Swan

• Aug. 23, 2024

Robert F. Kennedy Jr. threw his support behind former President Donald J. Trump on Friday after suspending his troubled independent campaign for president, saying he was withdrawing his name from the ballot in battleground states and that Mr. Trump had “asked to enlist me” in his second administration.

He announced his plans in a speech in Phoenix that also castigated the mainstream media and accused the Democratic Party of “abandoning democracy” and engaging in “legal warfare” against him and Mr. Trump.

Campaigning in Las Vegas, Mr. Trump expressed delight with Mr. Kennedy’s decision. “That’s big,” he said. “He’s a great guy, respected by everybody.” On Friday evening, Mr. Kennedy spoke at a rally for Mr. Trump in Arizona.

Mr. Kennedy’s decision to back Mr. Trump, in the final months before a closely fought general election, was a remarkable twist for the scion of a Democratic political dynasty. A longtime Democrat, Mr. Kennedy renounced his party, whose leaders in turn accused him of running as a stalking horse for Mr. Trump.

In his remarks, Mr. Kennedy, 70, said he had pledged to leave the race if he “became a spoiler” — a candidate with no path to victory who could nonetheless alter the outcome of the election. “In my heart, I no longer believe I have a realistic path to electoral victory, in the face of this relentless, systematic censorship and media control,” he said.

“Our polling consistently showed that by staying on the ballot in battleground states, I would most likely hand the election to the Democrats, with whom I disagree on most existential issues,” he said.

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