how to write resignation letter in nursing

How to Write a Nursing Resignation Letter

• Before you write a nursing resignation letter, consider speaking to your supervisor or manager about your decision.
• The best way to leave a job is with grace.
• Nursing resignation letters should be short, to the point, and professional.

Nurses are leaving their jobs for other positions to switch careers. An NSI Nursing Solutions survey of 272 hospitals from 32 states showed the nursing turnover rate was 27.1% in 2021. This was an 18.7% increase from 2020. According to the statistics , in the previous five years, hospitals experienced a 100.5% turnover of their healthcare staff and 61.2% of the hospitals surveyed said their registered nurse vacancy rate was higher than 15%.

Whether you’re leaving your job or the profession altogether, you must notify your employer, usually by writing a nursing resignation letter. The best way to leave a job is with grace and without burning bridges. You never know when you may need a reference or a network connection.

Review these tips about how to write a nursing resignation letter, including the information that needs to be included and sample resignation letters.

What to Consider Before Writing a Nursing Resignation Letter

If you are reconsidering your nursing job , you should give your employer as much notice as possible. A formal nursing resignation letter can help your employer adjust and find someone to fill your position if necessary. While two weeks’ notice is the minimum time, a nurse can give up to six weeks’ notice so their replacement can be hired and trained before they leave.

Debbie Winkelbauer is the CEO of a recruiting firm that specializes in the healthcare industry. She has helped nurses navigate transitions between jobs and careers. She understands that often nurses feel guilty when they begin to look for a new job since caretakers are not used to putting themselves first. She advises her clients to imagine themselves 10 years in the future as they craft their resignation letters.

“The troubles of today are far behind them and time has softened any frustrations. What will they wish they had or hadn’t said to their boss, looking back? Write from that perspective,” she says.

Be sure that you abide by any contractual policies. For example, if you accepted tuition reimbursement, you may have to refund the hospital if you still need to meet the agreed-upon employment time in the contract.

What to Include in a Nursing Resignation Letter

As you discover how to write a nursing resignation letter, it is important to remember that this is formal communication. Resignation letters should be straightforward and contain the following:

• The date the letter was written
• Your contact information (name, title, address, etc.)
• The contact information for the organization and the name of the individual to whom the letter is addressed
• A proper introduction that clearly states the letter is a submission of your resignation
• The date of your resignation
• Your signature

You have the option of including the reason for your departure from nursing and a brief statement about your employment, such as the positive things that you experienced while working. This statement of gratitude helps to mark a positive end to your employment, even if your experience was not as you had expected.

Before you write the letter, consider speaking to your supervisor or manager about your decision to resign. The organization may have a specific process for resignation that you must follow. For example, there may be documentation you must update or specific individuals that must receive your letter.

Nursing Resignation Letter Example

Your nursing resignation letter does not have to be long. Here is an example that communicates all the necessary information.

James Thomas, RN 1151 Broadway Street Tecumseh, Nebraska 68450

January 5, 2023

Grace Paris, RN, BSN, MSN Unit Manager, ICU Johnson County Hospital 202 High Street Tecumseh, Nebraska 68450

Dear Ms. Paris,

I’m writing to inform you of my intent to resign from my position as a staff nurse in the ICU at Johnson County Hospital. My last day of work will be February 3, 2023.

Working in the ICU has been rewarding. I learned a great deal about working successfully with a team and acquired many leadership skills from the discerning way in which you led our unit. Thank you for this opportunity.

If you believe it would be helpful, I am happy to assist in training my successor. If you have any questions, my email is [email protected] or my cell phone is 555-555-5555.

Respectfully,

James Thomas, RN

cc: Human resources

3 Important Tips for Nurses Who Want to Resign

There is nothing to feel guilty about.

Winkelbauer recommends that nurses practice self-care and forgiveness . She recounted that after placing a nurse in her dream role at a new hospital, the nurse was plagued with guilt over having left her previous position.

“I reminded her that there is no shame in moving on to a role that better suits her unique skills and talents,” she says. “Take a moment to think about the opportunity you’ve opened up for someone else, who might be perfect in your old position.”

You should also remember that moving to another position expands your experiences and helps to grow your career.

Make the Letter Easy to Read

When you are writing your nursing resignation letter, it’s important to keep it short and to use a traditional font so the letter is easy to read. If the letter is printed, use a serif font like Times New Roman. If you’re sending an email, you can use a sans serif font such as Arial or Calibri in size 12.

Remember to proofread the resignation letter. It will likely go into your file in the hospital and represents your professionalism. Make sure it is grammatically correct, and all the necessary information is included.

How to Send a Resignation Email

If you choose to send a resignation email, keep all of the information the same. Create an informative subject line that indicates it’s a resignation letter. This ensures your employer will open it promptly. For example, you could write “James Thomas — Notice of Resignation.”

When you write an email you don’t need a header with your contact information on the top, but you should consider attaching a physical copy of the resignation as a pdf so the employer can either print it or save it electronically.

Meet Our Contributor

Debbie Winkelbauer’s recruiting career focuses on healthcare, medical device, pharmaceutical, biotech, and consumer products. After receiving a BS in biology from the University of California, San Diego, Debbie spent four years in the Department of Medical Genetics at UCSD School of Medicine as a clinical researcher. After a successful stint in pharma sales (third in the nation with Berlex Labs), Debbie launched her recruiting career and never looked back.

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7 Nurse Resignation Letter Sample Templates for a Polite and Professional Farewell

7 nurse resignation letter sample templates for a smooth transition. Bid farewell to your healthcare team with professionalism and gratitude.

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Nurse resignation letter—three simple words that encapsulate a profound moment of transition and change. As a nurse, the decision to tender your resignation is not just about leaving a job; it involves bidding farewell to a profession that is deeply rooted in empathy, care, and a commitment to the well-being of others

One crucial aspect of this process is writing a well-crafted resignation letter that reflects your professionalism and gratitude towards your current nursing position.

A nurse resignation letter formally announces your departure and helps ensure a smooth transition for you and your colleagues. To assist you in this vital task, we have curated a collection of 7 nurse resignation letter samples.

These sample resignation letter for nurses will provide valuable insights and guidance on expressing your appreciation, announcing your resignation, and maintaining a positive relationship with your current workplace.

Let us explore these sample letters designed to help you navigate the process of leaving your nursing position gracefully and professionally.

Resignation letter format for nurses

Here is the resignation letter format for nurses.

[Your Name]

[Your Address]

[City, State, ZIP Code]

[Email Address]

[Phone Number]

[Recipient's Name]

[Recipient's Designation]

[Hospital/Clinic Name]

[Hospital/Clinic Address]

Dear [Recipient's Name],

<Body of the letter>

Yours sincerely,

7 Sample resignation letter for nurses

Here are seven sample resignation letter for hospital staff nurses.

1. Sample nurse resignation letter due to career advancement

I am writing to tender my resignation as a nurse at [Hospital/Clinic Name], effective [Last Working Day, typically two weeks from the date of the letter]. This decision has not been an easy one, but after careful consideration, I have decided to pursue a new opportunity that aligns with my long-term career goals and aspirations for professional growth.

I am incredibly grateful for the experiences and opportunities I have had while working at [Hospital/Clinic Name]. The support and mentorship provided by the entire team have been instrumental in shaping my nursing career, and for that, I am sincerely thankful.

I want to assure you that this decision was not made lightly. I have spent considerable time reflecting on my career path and have come to the conclusion that this new opportunity will allow me to further develop my skills and contribute to the field of nursing in a different capacity.

During the remainder of my time at [Hospital/Clinic Name], I am fully committed to ensuring a smooth transition. I am available to assist in training and onboarding a new nurse, sharing knowledge and insights that will facilitate the continuity of exceptional patient care.

I want to express my deepest appreciation to you and the entire team at [Hospital/Clinic Name]. Your guidance, support, and camaraderie have made a significant impact on my professional journey, and I will carry the lessons learned here with me throughout my career.

Thank you once again for the opportunities provided to me during my time at [Hospital/Clinic Name]. I look forward to the next chapter of my career, and I am confident that the skills and experiences gained here will greatly contribute to my success in my new role.

Please let me know if there are any specific procedures or tasks I need to complete before my departure. I can be reached at [Your Email Address] or [Your Phone Number] if you require any further information or assistance.

Wishing you and the entire team continued success and fulfillment in your endeavors.

2. Sample nurse resignation letter due to personal reasons

I regretfully submit my resignation as a nurse at [Hospital/Clinic Name], effective [Last Working Day, typically two weeks from the date of the letter]. Due to personal reasons, I am unable to continue my employment at this time.

I appreciate the opportunities and experiences I have had while working at [Hospital/Clinic Name]. I am grateful for the support and guidance provided by the team during my tenure.

I apologize for any inconvenience caused and will make every effort to ensure a smooth transition of my responsibilities.

Thank you for your understanding.

3. Sample nurse resignation letter due to relocation

I am writing to inform you of my resignation from my position as a nurse at [Hospital/Clinic Name], effective [Last Working Day, typically two weeks from the date of the letter]. This decision is due to my relocation to [City, State].

I have deeply appreciated the opportunities and experiences I have gained during my time at [Hospital/Clinic Name]. The support and collaboration among the healthcare team have been truly remarkable, and I am grateful for the knowledge and skills I have acquired.

I understand the impact my departure may have, and I am committed to ensuring a smooth transition during this period. I am willing to assist with the necessary documentation, handover of responsibilities, or any other tasks required to facilitate continuity of patient care.

I want to express my sincere gratitude to you and the entire team at [Hospital/Clinic Name] for your support and camaraderie. It has been a privilege to work alongside such dedicated healthcare professionals.

Thank you for your understanding regarding my relocation, and I wish continued success to the hospital and the entire team.

4. Sample resignation letter for nurse after one month job

I am writing to inform you of my decision to resign from my position as a nurse at [Hospital/Clinic Name], effective immediately. After careful consideration, I have determined that this role is not the right fit for me at this time.

I sincerely appreciate the opportunity to work at [Hospital/Clinic Name] for the past month. However, I have realized that my professional goals and interests align better with a different nursing environment.

I apologize for any inconvenience caused by my early departure and will ensure a smooth transition by completing any outstanding tasks and providing necessary documentation.

5. Sample resignation letter for nurse because of family reason

I regretfully submit my resignation as a nurse at [Hospital/Clinic Name], effective [Last Working Day, typically two weeks from the date of the letter]. This decision is based on personal/family reasons that require my immediate attention and presence.

I am grateful for the opportunities and experiences I have had while working at [Hospital/Clinic Name]. However, my current family situation necessitates my full dedication and support.

I apologize for any inconvenience caused and will do my best to ensure a smooth transition of my responsibilities.

6. Sample resignation letter for nurse because of higher studies

I am writing to inform you of my resignation from my position as a nurse at [Hospital/Clinic Name], effective [Last Working Day, typically two weeks from the date of the letter]. This decision is based on my intention to pursue higher studies in [Field/Area of Study].

I have thoroughly enjoyed my time at [Hospital/Clinic Name] and appreciate the support and opportunities I have been given during my tenure. However, I believe that furthering my education will contribute significantly to my professional growth and enable me to make a greater impact in the healthcare field.

I understand the importance of a smooth transition, and I am committed to assisting in the transfer of my responsibilities. I am available to train and support my colleagues during this period to ensure continuity of patient care.

I would like to express my sincere gratitude to you and the entire team at [Hospital/Clinic Name] for the knowledge, skills, and experiences I have gained. Working alongside such dedicated healthcare professionals has been an invaluable part of my journey.

Thank you for your understanding and support in this decision. I am confident that the knowledge and experiences gained at [Hospital/Clinic Name] will greatly contribute to my success in my future academic pursuits.

7. Short nurse resignation letter sample

I am writing to resign from my position as a nurse at [Hospital/Clinic Name], effective [Last Working Day, typically two weeks from the date of the letter]. Thank you for the opportunities and experiences during my time here.

How to write resignation letter for nurses?

When writing a resignation letter as a nurse, consider the following tips to ensure a professional and respectful tone:

1. Be clear and concise : Keep your letter brief and to the point. State your intention to resign clearly and provide the effective date of your resignation.

2. Use a professional tone : Maintain a polite and professional tone throughout the letter. Avoid negative or critical language about the hospital, colleagues, or patients.

3. Express gratitude : Begin your letter by expressing gratitude for the opportunities, experiences, and support you have received at the hospital. Acknowledge the positive aspects of your employment.

4. State the reason for resignation (optional): While not necessary, you may include a brief explanation for your resignation. For example, you can mention it briefly if you are pursuing further education or a career change.

5. Offer assistance with the transition : Emphasize your willingness to assist with the transition process. Offer to help train your replacement, provide necessary information, or contribute to a smooth handover of responsibilities. This demonstrates professionalism and concern for patient care.

6. Maintain patient confidentiality : Reiterate your commitment to patient confidentiality and the ethical responsibilities of a nurse. Assure the employer that you will continue to uphold these principles during the transition period.

7. Follow the notice period : Check your employment contract or hospital policies to determine the notice period required. Ensure that your last working day aligns with these requirements. If you are unable to provide the full notice period, apologize and provide a valid reason for the shortened notice.

8. Include contact information : Include your current contact information in the letter, such as your email address and phone number. This allows the employer to reach out to you for any necessary follow-up or coordination.

9. Proofread and edit : Before sending your letter, carefully proofread it to ensure correct grammar, spelling, and punctuation. This helps maintain a professional image and avoids misunderstandings.

10. Express well-wishes : Conclude your letter by expressing good wishes for the hospital, your colleagues, and the patients. Show appreciation for the opportunity to work with them and convey a positive closing sentiment.

A nurse resignation letter is crucial in formally communicating the decision to leave a nursing position. It allows nurses to express gratitude, professionalism, and a smooth transition commitment. By crafting a well-written resignation letter, nurses can leave their current work on a positive note and prepare for new opportunities in their nursing careers.

FAQs about resignation letter for nurses

Here are some frequently asked questions about resignation letter for nurses.

When should I submit my resignation letter as a nurse?

Submitting your resignation letter at least two weeks before your intended last working day is generally recommended. However, refer to your employment contract or hospital policy to determine the required notice period.

Should I mention the reason for my resignation in the letter?

It is optional to mention the reason for your resignation in the letter. If you feel comfortable doing so, you can provide a brief and professional explanation. However, if you prefer to keep the reason private, you can simply state your decision to resign without going into details.

Should I mention my availability to work during the notice period in the letter?

Yes, it is a good idea to mention your availability during the notice period in your resignation letter. Clearly state whether you are willing to work until your last day or if you have any limitations. This helps in planning and transitioning your responsibilities.

Can I offer assistance with the transition in my resignation letter?

Yes, offering assistance with the transition process in your resignation letter is a professional gesture. Express your willingness to help train your replacement, provide the necessary information, or contribute to a smooth handover of responsibilities. This demonstrates your commitment to patient care and a positive work environment.

Is it necessary to mention my contact information in the resignation letter?

Yes, it is important to include your current contact information, such as your email address and phone number, in the resignation letter. This allows the employer to reach out to you for any necessary communication or coordination during the transition period.

Do I need to mention patient confidentiality in my resignation letter?

Yes, it is important to reiterate your commitment to patient confidentiality and ethical responsibilities as a nurse in your resignation letter. Assure the employer that you will continue to uphold these principles during the transition period and beyond.

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How to Write a Nursing Resignation Letter: Example and Template Included

Oct 03 2022

Career Resources / Job Searching / Nursing Resignation Letter

Nurses spend a lot of time and effort preparing resumes and cover letters for the perfect job. What happens when it is time to move on from that position?

Deciding to change directions in your nursing career can create feelings of fear and even panic. Thankfully, we’ve got you covered with an informative post that should put you at ease.

Whether changing positions for personal reasons or to pursue a better opportunity, you will need a nursing resignation letter.

Generally, nurses should have a conversation with their employer before submitting their letter. You don’t want to just email or give a letter to your supervisor without first talking to them. 

The letter is not a way to hide from tension. It is a courtesy to help the transition process go smoothly. 

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How should I structure my resignation letter?

We suggest you provide the following content in this order:

• A formal letterhead, which includes your contact information, the date, your director’s name, position, and address of the facility
• A proper introduction
• An official declaration of resignation, including your title and last day
• Reason for departing (optional)
• An offer to assist with the transition
• Statement of gratitude
• A brief concluding paragraph followed by “sincerely” or “best regards”
• Your signature and name 

Here’s an example of an excellent resignation letter:

Formal resignation letters

Knowing what – and how much – to say in your letter is tricky. Below are a couple of crucial tips for writing a professional resignation letter. Following these guidelines can reduce your anxiety. It can also help you more easily transition to your next phase in life.

Be clear, concise, and kind

Of all the recommendations we make for crafting your letter, this is the most essential.  

Some nurses part from their current jobs for positive reasons –promotion to a new position, or to pursue an advanced nursing degree such as a nurse practitioner . Yet, others leave due to uncomfortable circumstances such as staffing shortages or clashes with management. 

That said, do not go into long, drawn-out explanations of your issues with the company. Maintain the utmost tact by simply thanking them for the experience. You can also mention a few good highlights.

Provide notice

The national average for nursing turnover is between 8.8 and 37%, depending on geographic location. Most nurses prefer a speedy exit when changing positions. However, providing your current employer with ample notice is the right thing to do.

 Even if you are leaving a toxic work culture , maintain professionalism by providing your employer with as much notice as possible for your intended departure.  

Two weeks is the industry standard for a resignation.  Clearly indicate in your resignation letter your final date of availability.

Nurse resignation letter example

Feel free to use this resignation letter example as a template for you to write your own.

June 7, 2022

Lisa Franklin Stewart Park Dialysis Center 77 Western Ave. Tulsa, OK 74008

Dear Mrs. Franklin

I am writing to inform you of my resignation as a dialysis nurse at Stewart Park Dialysis Center, effective two weeks from today. My last day of work will be June 21, 2022 

Working with Stewart Park Dialysis Center has helped me grow as a nurse and as a person. I have enjoyed my time working with you. Working here , I learned how to provide patient-centered care and work efficiently. I have become quite close with my colleagues who I cherish and admire. Thank you for the opportunity to work with such a great team. I wish you and all the staff good fortune in the future. 

Reaching this decision has proven difficult, however, I decided to start attending school full time to become an advanced practice registered nurse. My goal is to work as a nurse practitioner. 

If you need me to help train my replacement over the next two weeks, I am more than willing to do that. 

Respectfully,  Nancy Davis

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Sending a nursing resignation letter by email

While it is not ideal, sometimes your resignation letter must be sent via email. If you must resign this way, follow these best practices:

• Use a proper greeting for your supervisor in the email. Keep the body of the email short, referencing the attached letter for further information. End the email with a professional closing.
• Make sure the subject line of the email clearly indicates it is about your resignation. Something like “Jane Doe Resignation Letter” should work.
• Attach the formal resignation letter in PDF format. This allows your employer to easily print or electronically save the document for their official records.

A final word on nurse resignations

Quitting the nursing job that you worked hard to secure can scare even the bravest nurse. Hopefully, we’ve provided you with the courage to take that step and leap into your future.

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